A04_SOW_RFQ_HazMat_Survey_Sand_Lake.pdf

United States Department of the Interior

U.S. FISH AND WILDLIFE SERVICE

5275 LEESBURG PIKE, MS: NWRS

FALLS CHURCH, VA 22041-3803

STATEMENT OF WORK

ASBESTOS, LEAD, AND HAZARDOUS MATERIALS BUILDING ASSESSMENT SURVEYS

AT

SAND LAKE NATIONAL WILDLIFE REFUGE, SOUTH DAKOTA

STORAGE BUILDINGS AND FIRE CACHE

1. SCOPE

The U.S. Fish & Wildlife Service (USFWS) Sand Lake NWR, Brown County, South Dakota is requesting a Request For Quote (RFQ) to perform all work necessary for and incidental to the inspection of structures prior to building removal or demolition, to determine the presence of asbestos, lead, and hazardous materials.

This Scope of Work is requested to provide sufficient sampling, testing and an assessment for Asbestos Containing Material (ACM), Lead Based Paint (LBP), and hazardous material prior to the removal or demolition of buildings.

Note: Buildings listed as scheduled for removal or demolition shall include destructive testing to determine presence of asbestos.

The survey shall be performed in applicable safe working conditions as defined by State of South Dakota, Occupational Safety and Health Administration (OSHA) and the United States Environmental Protection Agency (EPA).

The RFQ is being solicited from qualified firms to perform site inspections of each building listed in Attachment #1. The site inspection will entail inspecting both the interior and exterior of each building for asbestos, lead, and hazardous materials as needed, and supplying Sand Lake NWR with a written report indicating the presence of asbestos, lead, and hazardous materials. The report will identify the type of material, condition, location, and accurate square and/or linear footage. Include a written recommendation for disposition of all identified asbestos-containing materials (ACM) or presumed asbestos-containing materials (PACM), Lead Paint, and Hazardous Material prior to demolition, and a cost estimate for each activity.

kbrown Cross-Out

Provide draft and final reports as outlined in Paragraph 6 - Report requirements.

Attachments:

1. Building Information

2. Building Locations

3. Previous Asbestos Testing Information

The building surveys shall be performed in accordance with Regulatory Agencies:

1) Environmental Protection Agency (EPA)

2) Occupational Safety and Health Agency (OSHA)

3) State of South Dakota

a. South Dakota Department of Agriculture and Natural Resources (DANR)

b. South Dakota Department of Occupational Safety and Health Administration OSHA

c. South Dakota Department of Public Safety

The building surveys shall be performed in accordance with:

1) Asbestos

a. NESHAP - 40 CFR Part 61, Subpart M – National Emission Standard for Asbestos

b. TSCA - 40 CFR Subpart D, Section 763 – Asbestos

c. 29 CFR 1910.1001: General Industry Occupational Safety and Health Standards

d. 29 CFR 1926.1101: Safety and Health Regulations for Construction

e. Applicable South Dakota laws and regulations

2) Lead

a. TSCA - 40 CFR Subpart D, Section 745 – Lead-Based Paint Hazard

b. 29 CFR 1910.1025: General Industry Occupational Safety and Health Standards

c. 29 CFR 1926.62: Safety and Health Regulations for Construction

d. Applicable South Dakota laws and regulations

2. PROVIDE WITH QUOTE

Before a firm will be awarded a contract, the firm must have supplied to the U.S. Fish and Wildlife Service the firm's resume with business references and the following information particularly relative to the activity being undertaken in this project:

1) Name and address of submitter (Contractor), plus name and telephone number of the individual to contact for further information.

2) Persons conducting inspections for asbestos must be certified by the (South Dakota OSHA – Asbestos Program)

3) Persons conducting the inspection for lead must be licensed as a Lead Inspector, certified by the EPA. (EPA administers in SD)

4) Name of lab being used to analyze asbestos samples and the National Voluntary Laboratory Accreditation Program (NVLAP) Asbestos Fiber Analysis Program Certification Number.

5) Name of lab being used to analyze lead samples and National Lead Laboratory Accreditation Program (NVPAP) Certification Number.

6) If an XRF Lead Analyzer is used to analyze lead paint samples,

a) The company will provide XRF Machine Serial Number and documentation of calibration of unit.

b) the company will provide registration of XRF Machine with State of South Dakota.

7) All proposals shall include a Sample Report (Asbestos, Lead) with Individual Identification Number for Sample, Location of Sample, Description of Sampled Material, Sample Result, Estimated Square Footage or Linear Footage with Descriptions (i.e. 6 Inch Pipe Insulation, 6 Foot Pipe Insulation) of Material.

8) Any other information which will demonstrate abilities to perform the required services should also be included.

9) Proof of Insurance.

3. PERIOD & PLACE OF PERFORMANCE

Period of Performance: The Contractor shall have 45 days to complete the survey.

Building locations: An asbestos assessment survey, a lead-based paint assessment survey, and a Hazardous Material Survey will be performed at of each of these locations listed in Attachment #1.

The assessment surveys will consist of comprehensive samplings at each of the structures listed.

4. POINTS OF CONTACT

The inspector's primary contact will be the Assistant Station Manager (RM) located at the Sand Lake NWR.

Assistant Station Manager: Nate Williams Email: nathan_williams@fws.gov

Phone: 605-885-6320 Address: USFWS Sand Lake NWR 39650 Sand Lake Dr Columbia, SD 57433

Report copies will also be provided to:

1. USFWS Project Engineer: Ann_Mercer@fws.gov

2. USFWS Regional Environmental Compliance Coordinator:

markham_kearns@fws.gov

5. GUIDELINES

The inspector shall take sufficient samples of all suspected ACM building materials and commercial products, components with lead (e.g. Lead Pipe) and/or lead-based paint (LBP) in accordance with guidance provided in this document or stricter state regulations and have them analyzed by a state certified laboratory.

Suspect asbestos and lead based paint samples shall be collected following professional protocols with appropriate sampling tools and leak-tight containers.

Each suspect sample shall be individually numbered, recorded on a sample log, description of material, quantified, and submitted under chain-of-custody to a laboratory certified under the Environmental Laboratory Accreditation Program.

Any sampling debris (i.e. protective clothing, contaminated wipes, respiratory cartridges, etc.) will be the responsibility of the contractor. As such the contractor assumes all liability for the correct disposal of suspect ACM, Asbestos Containing Building Material (ACBM) waste, and lead waste.

A) ASBESTOS

The building assessment surveys will identify friable and non-friable asbestos-containing-materials (ACM) and asbestos containing commercial products. The survey shall consist of the identification, measuring, quantifying, testing and estimating the cost of removal and disposal of Regulated Asbestos-Containing Material ( RACM), Category I and Category II non-friable ACBM, and commercial products that contain asbestos material. This survey shall be performed by a South Dakota Certified Asbestos Building Inspector.

1) INSPECTION PROCEDURE

I. Proper bulk sampling methods for suspect ACM will be followed. Proper bulk sampling methods are defined as wetting with amended water, encapsulation after sample collection, and clean-up of debris associated with sample collection.

II. Obtain randomly distributed samples from each homogeneous area as listed in Table I. A material may be assumed to be ACM without sampling or based on the analytical results of fewer samples.

III. Locate and quantify all homogeneous areas of surfacing materials, thermal system insulation, miscellaneous materials, and asbestos commercial products in areas to be demolished or renovated. Note any possible asbestos debris that is present due to deterioration or damage in the above areas. Unless assumed to be ACM, all types of floor tiles in all layers must be inspected and sampled. Whenever necessary, destructive sampling must be done to access ducts and/or pipes in walls or chases and in areas above suspended ceilings to determine if ACM is present for buildings scheduled for demotion.

IV. Analysis of suspect ACM bulk samples through Polarized Light Microscopy (PLM) shall be performed by persons or laboratories with proficiency demonstrated by current successful participation in a nationally recognized testing program such as the National Voluntary Laboratory Accreditation Program (NVLAP) or the National Institute for Standards and Technology (NIST) or the Round Robin for bulk samples administered by the American Industrial Hygiene Association (AIHA) or an equivalent nationally recognized round robin testing program.

V. The laboratory should delineate sample layers (i.e. VAT and mastic; drywall, mud, and tape; cloth wrap and mag; etc.).

VI. Tabulate results by property address. Show the location and square or linear footage of each homogeneous area. Quantify all assumed materials such as floor tile and resilient roofing and siding as ACM (note multiple layers). If ducts and pipes inside walls could not be visually inspected, they must be assumed ACM. The inspector's name, address, phone number, certification number and date of inspection must appear on each report.

2) ACM sample material shall be analyzed and retained by the laboratory for 30 days in case the Service requests follow on point count analysis.

TABLE I - Minimum Sampling Requirements for Asbestos Containing Materials (The materials listed in this table are provided as common examples and are not a complete list of building components or equipment that require testing.)

Quantities of samples to be obtained per homogeneous area are:

(NOTE: Discretion shall be exercised when defining homogeneous areas, giving consideration to all factors which could reduce the number of samples required.)

Material Type Number of Samples Size of Homogenous Area

Surfacing materials 3 <= 1,000 square feet 5 > 1,000 square feet and <=5,000 square feet 7 > 5,000 square feet

Thermal System Insulation

3 each homogeneous area

Each homogenous area of patch less than 6 linear or 6 square feet

Each homogeneous group valves, fittings, elbow tees, hangers

0*

Inspector has determined that the thermal system insulation is fiberglass, foam glass, rubber, or other non-ACBM. * Need to note on inspection that location of material was seen.

Miscellaneous Material*

- Each layer of floor tile,

- Resilient sheet goods,

- Paper backing of sheet flooring,

- Mastic,

- Resilient roofing,

- Siding materials

- Each homogeneous areas of ceiling tiles,

- Slate flooring and roofing.

- Slate or transite siding,

- Drywall/drywall joint compound systems,

- Ect.

3 The minimum of three samples

Additional sample may be obtained at the discretion of the inspector based upon the square footage of the homogenous area:

3 <= 1,000 square feet

5 > 1,000 square feet and <=5,000 square feet

7 > 5,000 square feet

Other – Asbestos Containing Products:

- Asbestos Gloves

- Fireproof Safes

- Asbestos Gasket

- Etc.

1* Material that are labeled asbestos containing do not need to be sampled but shall be inventoried.

Note: When debris is identified that corresponds with identifiable suspect ACM or ACBM, utilize the correct Homogeneous Area Numbers corresponding with the suspect material.

B) LEAD

The building assessment surveys will identify components with lead (e.g. lead piping) and lead-based paints on concrete, masonry, wood, drywall, and metal surfaces found at specific buildings located at Lake Andes NWR. This assessment is to include the interior and exterior of all structures specified for the survey to be performed. This survey shall be performed by a South Dakota Lead Inspector or Risk Assessor.

1) INSPECTION PROCEDURE

I. Locate and quantify all homogeneous areas of lead-based paint and components with lead (e.g. lead pipe) in areas to be demolished or renovated. Note the condition of the lead-based paint. Note any possible lead-based paint debris that is present due to deterioration or damage in the above areas.

II. All layers of paint to include the substrate shall be analyzed III. Bulk samples shall be of sufficient material to provide Total Threshold Limit

Concentrations (TTLC) IV. Analysis of samples shall be performed by persons or laboratories:

1) Accredited by National Lead Laboratory Accreditation Program (NLLAP), or

2) An XRF Lead Analyzer that is

a) Registered for use in the State of South Dakota

b) Part of a National Lead Laboratory Accreditation Program (NLLAP)

c) Annually calibrated (Certification on Site)

d) Daily calibration checks

e) Check against standard every 20th sample.

V. Tabulate results by property address. Show the location and square or linear footage of each homogeneous area. The inspector's name, address, phone number, certification number and date of inspection must appear on each report.

C) HAZARDOUS MATERIAL SURVEY

The building assessment surveys will identify all hazardous materials found at specific buildings located at Sand Lake NWR, South Dakota. This assessment is to include the interior and exterior of all structures specified for the survey to be performed. This survey shall use Table 2 – Pre-Demolition Environmental Checklist – Hazardous Material Survey.

TABLE 2

Pre-Demolition Environmental Checklist

Hazardous Material Survey

U.S. Fish and Wildlife Service requires a hazardous material survey for items below before starting a demolition project, and to be used for the correct management, recycling and disposal.

This checklist is provided to help manage the project. Provide at least one checklist for each structure listed above.

Project Information

Contractor Information Name:

Address:

Structure information

Building name:

Address/Location:

City, State, Zip: City, State, Zip:

Contact name: Age of bldg (yrs): Size of bldg (sq ft):

Phone number: Present use of bldg:

Prior use of bldg:

Dates of demolition:

Start date: Spring 2023 End date: TBD (mm/dd/yy) (mm/dd/yy)

Mercury Qty Qty Qty Batteries Firestats:

Smoke detectors: Manometers: Boiler insulation:

Emergency lighting systems: Thermometers: HVAC duct insulation:

Elevator control panels: Boilers, furnaces, heaters, Ductwork flexible fabric

Exit signs: and tanks connections:

Security systems and alarms: Mercury flame sensors by Fireproofing materials:

Lighting pilot lights: Fire doors:

Fluorescent lights: Manometers, thermometers, Flooring:

High intensity discharge gauges: Vinyl floor tile:

Metal halide: Pressure-trol: Vinyl sheet flooring:

High pressure sodium: Float or level controls: Asphalt tile:

Mercury vapor: Space heater controls: Linoleum paper backing:

Neon: Electrical systems Mastic/glue (floor tile, carpet, etc.)

Switches for lighting using Load meters & supply relays: Electrical mercury relays (look for any Phase splitters: Electrical panels:

control associated with exterior Micro relays: Electrical wiring insulation:

or automated lighting systems): Mercury displacement relays: Heating and electrical

“Silent” wall switches: Asbestos ducts/conduit:

Heating, ventilating, and Boiler rooms Pipe and other insulation air conditioning systems Boilers, furnaces, fireplaces, Aircell (corrugated cardboard):

Thermostats: and their components: Millboard:

Aquastats: Cement sheets near heating Preform:

Pressurestats: equipment: Joint compound:

Asbestos (continued) Qty Qty Qty

Spray applied insulation: ChloroFluoroCarbons Lead-acid batteries (lighting, exit

Blown-in insulation: Fire extinguishers (both portable signs, security systems):

Block: and installed halon suppression Lead flashing molds and

Surfacing materials systems): roof vents:

Acoustical plaster: Air conditioners (rooftop, room, Lead pipes and solder:

Decorative plaster: and central): Lead-lined X-ray rooms:

Textured paints & coatings: Walk in coolers (refrigeration

Spray-applied materials or cold storage areas): Other

(acoustical, decorative, or insulative): Water fountains and Solid waste (all non-building

Roofing dehumidifiers: components such as unattached

Roofing shingles: Refrigerators/freezers/chillers: carpet, files, books, trash, desks, Roofing felt: Heat pumps: chairs, etc.) must be removed

Base flashing: Vending machines/food prior to demolition:

Cement materials (Transite) display cases: Hazardous waste (including

Cement pipes (flues & vents): household) must be properly

Cement wallboard: Poly-Chlorinated handled and disposed of prior

Cement siding: BiPhenyls (PCBs) to demolition:

Pegboard: Transformers: Oil (used oil, hydraulic oils in door

Ceiling materials Transistors: closers, elevator shafts, etc.)

Ceiling titles: Capacitors: must be collected and properly

Ceiling tile adhesives (pucks): Heat transfer equipment: disposed of prior to demolition:

Lay-in ceiling panels: Light ballasts: Tanks (no evidence of former

Acoustical tiles: heating tanks or storage tanks

Miscellaneous Lead exist):

Taping, joint, and spackling Lead-based paint (woodwork, Appliances must be recycled compound: metal equipment, interior/ by an appliance recycler:

Caulking/putties: exterior uses): Electronics:

Fire curtains and blankets:

Laboratory hoods, table tops, gloves, etc.:

Gaskets:

If you have questions or comments about this checklist, identify any additional items not found in this list, or would like to discuss an individual project, contact the Station Project Leader or Regional Environmental Compliance Coordinator.

Important Note:

Examples in this guidance document do not represent an exhaustive listing of type of materials that may be required to be removed from a building prior to renovation/ demolition Contractor shall follow additional state and local regulations.

Affiliation with project: Title:

Printed name: Date:

6. ASBESTOS, LEAD AND HAZARDOUS MATERIAL BUILDING INSPECTION REPORT

A) Following laboratory identification of the suspect samples:

1) The report findings shall adhere to professional standards and contain at a minimum:

a. Company name, building inspector name(s), report preparer name (if different from inspector), company mailing address, and company telephone number.

b. Refuge Name, Name of Building (if any), and street address, city, state, zip code for structure(s) inspected.

c. Date of inspection, and date of report preparation (if different).

d. Printed name and signature of each individual involved in the inspection.

e. Asbestos Building Inspector License number and expiration date for each individual

f. Lead Inspector or Lead Assessor License number and expiration dated for each individual

g. Provide a separate, detailed discussion for each building inspected, if multiple buildings are included in the same report.

h. For each building, identify and provide a detailed description of all exterior and interior building materials. Indicate how samples locations and/or materials are labeled/identified in the building to assist with abatement. Document sample locations and areas that were not accessible during the inspection.

i. Provide an estimated square or linear footage for asbestos or lead of suspect building material.

This may be calculated by room size or actual measurement.

j. Clearly state the number of samples collected for each type of suspect material based on the estimated or actual square or linear footage.

k. Discuss the type, amount (square or linear footage) and condition of all suspected material testing positive or assumed positive for asbestos, lead exceeding regulatory standard, and hazardous materials.

l. Include a written recommendation for disposition of all identified asbestos-containing materials (ACM) or presumed asbestos-containing materials (PACM), Lead Paint, and Hazardous Material prior to demolition, and a cost estimate for each activity.

m. Include photographs, building drawings or sketches.

n. A map of the building indicating sample location and locations of other hazardous waste identified in the report.

o. Provide a copy of all sample collection data, chain of custody form(s), and lab analysis reports.

p. Copy of the inspector’s certification card for lead and asbestos.

B) A draft electronic report shall be provided to the Service for a five working day review/comment period prior to issuing the final report.

C) Final Reports shall be provided:

1) Contractor must submit an electronic copy of each report via email to the U.S. Fish and Wildlife Service, Sand Lake NWR Station Manager, Project Engineer, and Regional Environmental Compliance Coordinator. Reports must be submitted in either Microsoft Word Document or PDF Format.

2) Contractor must submit a hard copy of the report the U.S. Fish and Wildlife Service, Sand Lake NWR Station Manager and Regional Environmental Compliance Coordinator. Reports must be submitted in either Microsoft Word Document or PDF Format.