A04-SOW_PMIS_321728D_Ida_Books_rev.pdf

Task Order

Scope / Statement of Work (SOW)

THOMAS EDISON NHP (TENHP)

Hurricane Ida–Treat Damaged Books/Bound Volumes (Dry and Mold Abatement)

PMIS 321728D

Table of Contents

1.0 Project Description / Summary

2.0 Objectives

3.0 Background

4.0 Specific Work / Tasks

5.0 Optional Work / Tasks

6.0 Government Furnished Equipment / Materials / Other

7.0 Special Conditions / Requirements

8.0 Place of Performance

9.0 Performance Period / Schedule Requirements

Scope / Statement of Work

Task Order / Project Title:

Treat Books/Bound Volumes Damaged During Hurricane Ida (Dry and Mold Abatement)

Park / Park Unit: Thomas Edison National Historical Park

Task Order#: TBD

Prepared By: Valerie Shoffner & Leonard DeGraaf

Date: 4/26/2024

1.0 PROJECT DESCRIPTION/SUMMARY:

This project will hire a qualified professional Conservator to dry, flatten, clean and stabilize approximately 108 books, bound volumes and archival documents currently located in 3 freezer chests after incurring marked water damage from Hurricane Ida in 2021. Mold is evident in most but not all volumes. See Appendix B for Freezer Inventory for list of books, bound volumes and other materials.

The Conservator will individually air dry and flatten items, abate/clean mold, and prepare Treatment Reports, including a sampling of “before” and “after” digital images to illustrate the work. The Completed Treatment Reports and digital images will be shared with the Park via secure flash drive. Final report will be filed in the park’s permanent curatorial files and notations regarding the condition of the objects will be entered into ICMS, or current NPS museum collections database. Any further treatment will be handled under a separate contract but will be based on the findings in these treatment reports.

The Conservator will be responsible for managing the transportation of artifacts to and from the park including providing appropriate enclosures (boxes) for shipment. Artifacts must remain frozen in transit between park and conservator and prior to treatment, so the shipping company and receiving facility must have a freezer onsite that can accommodate them. Transportation and shipping container costs for the treated materials are not expected to exceed $5,500.

The Conservator may visit the park to assess the collection prior to shipment. Travel costs are not expected to exceed $2,000. Travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees using GSA guidance. (www.gsa.gov/travel)

2.0 OBJECTIVES:

http://www.gsa.gov/travel

1) Thomas Edison National Historical Park will hire a qualified Conservator to individually air dry, flatten, and perform mold abatement on all items in 3 freezers of the park’s maintenance facility.

2) Contractor shall provide documentation and Treatment Reports for all artifacts and maintain records of treatments in conjunction with NPS guidelines/protocols.

3) Contractor shall provide advice to the park curatorial staff on conservation issues (e.g., storage and exhibit questions, object condition observations, etc.) and participate in meetings as needed.

3.0 BACKGROUND:

Thomas Edison National Historical Park, located in West Orange, New Jersey, comprises Thomas Edison’s laboratory complex and Glenmont Estate, his family home in nearby Llewellyn Park. The park commemorates the career, achievements and personal life of the inventor Thomas Edison, his family, and his associates.

This project will allow for the drying, mold abatement, and stabilization of a collection of books, bound volumes and other archival documents that were damaged in a Hurricane Ida related flood in 2021. The collection is located in the park’s archives and contains, record books, trade books, and scrapbooks, among others.

4.0 SPECIFIC WORK/TASKS:

Major Duties and Responsibilities of Contractor

4.1 Contractor Responsibilities:

• The Contractor will examine items to determine the nature and cause of deterioration, and will work with Park Archivist to determine treatment needs and priority for each artifact.

• The Contractor will draw from professional experience and practical research in surveying the collection.

• Contractor shall provide digital documentation and Treatment Reports for each artifact assessed and treated.

• The Contractor will make recommendations concerning collection care in the realm of both preventive and remedial conservation.

• The Contractor will be responsible for compliance with all OSHA and NIOSH regulations.

• The Contractor is expected to work with other Contractors, Interns, and NPS staff in a professional, collegial manner at all times.

Expected time needed: one conservator 1196 hours.

5.0 OPTIONAL WORK/TASKS NOT ON PMIS:

N/A

6.0 DELIVERY

6.1 The work of this section consists of submittal requirements before start of work.

A. Within ten days of the award and prior to the commencement of on-site work, a Certificate of Insurance must be provided to the NPS.

B. Pre-start meeting – Within 30 days of award, selected vendor will contact Point of

Contact (POC) TENHP Archivist to discuss project and work schedule.

6.2 During work progress the selected vendor shall furnish upon request periodic reports detailing work attempted or accomplished.

6.3 At the conclusion of the contract the selected vendor shall provide the following:

A. Treatment Reports, including sampling of “before” and “after” digital images to illustrate the work carried out. The Completed Treatment Reports, and digital images will be shared with the Park via secure flash drive. NPS will have 30 days to return comments to contractor.

6.4 Submit all delivery requirements to the Point of Contact (POC) TENHP Archivist.

7.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS/OTHER:

The Contractor is responsible for the cost and acquisition of all project related materials, labor, and services necessary to complete the work of this contract. The government will not provide any materials, labor, and services necessary to complete the work of this contract. Project related expenses of any kind are the responsibility of the Contractor

8.0 SPECIAL CONDITIONS/REQUIREMENTS:

1. Contractor must provide examples of previous similar work, including conservation of mold-damaged books.

2. Contractor is required to present a certificate of insurance in the coverage amount of $50,000 including coverage for when the Contractor is working at Thomas Edison NHP to complete the on-site work for the project.

3. Contractors and their team shall be escorted at all times by a National Park Service staff member while they are working on-site. This means that contractors shall not be left unattended, even for short periods of time, and an NPS staff member shall be continually monitoring them as they work, in the immediate vicinity.

4. Contractor to adhere to all OSHA procedures and guidelines while in NPS buildings.

5. Contractor and Conservator will meet regularly with Contract COR during the project to ensure survey is completed in a timely and efficient manner.

6. Contractor to adhere to all local ordinances, such as allowable work time and noise ordinances.

7. Contractor will follow “Rules for Contractors in Historic Buildings” (Appendix A) while working at Thomas Edison NHP.

9.0 PLACE OF PERFORMANCE:

On-site assessment will be completed at the Laboratory Complex, Thomas Edison National Historical Park, 211 Main Street, West Orange, New Jersey. Contractor will have access to storage area when reviewing overall conditions, but workspace will be in research area or other designated area at the Laboratory Complex.

10.0 PERFORMANCE PERIOD/SCHEDULE REQUIREMENTS:

One-year period of performance. Start date TBD.

9.1 Time

Regular Hours: Access to the archives at Thomas Edison NHP is by appointment only. Generally, access will be allowed Monday through Friday,7:30 A.M. to 3:30 P.M, except Federal holidays.

9.2 Invoicing

Invoicing shall be in accordance with the DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements – Internet Payment Platform (IPP) (September 2011) – See Contract Administration Data (below) for the full clause. The Period of Performance (POP) for each invoice will be one calendar month based on actual hours worked, beginning with the start date of this contract. The contactor shall submit only one invoice per month. Timesheets will be verified by NPS POC monthly prior to payment.

9.3 Standards and References

• NPS standards and procedures will be made available upon task initiation.

• All work performed will be within the standards of the American Institute for Conservation

(AIC) Code of Ethics and Guidelines

Appendix A

Appendix B

FREEZER INVENTORY

Inventory includes 24 books and 86 bound volumes (scrapbooks, minute books, notebooks, etc)

EDISON BIOGRAPHICAL COLLECTION

One box (box 37, stored in freezer in two boxes) containing files on the following subjects:

Special Events, Light's Golden Jubilee - Commemoration Events Materials

Special Events, Light's Golden Jubilee - Publications - General (Domestic)

Special Events, Light's Golden Jubilee - Publications - Special Issues

Special Events, Pageant of Light

Speeches about Edison; Tributes

THOMAS A. EDISON, INC. RECORDS

Bound volume, TAE, Inc. Records – Minute Book – contains Primary Battery Div. 1922-1928, Transportation Div. 1919-1926, Printing and Paper Products Div. 1919-1923, Box 2

Bound volume, TAE, Inc. Records, Box 10

Bound volume, TAE, Inc. Records, Box 21

Bound volume, TAE, Inc. Records, Box 21

Bound volume, TAE, Inc. Records, Box 22

Files, Series: Executive Committee – Policies & Procedures. Folders: Copper Float Business, 1927 – Coal Tar Products. (files stored in a box). Box 22

Bound volume, TAE, Inc. Records, Box 23

Bound volume, TAE, Inc. Records, Box 58

Bound volume, TAE, Inc. Records, Box 58

Bound volume, TAE, inc. Records, Box 58

Bound volume, TAE, Inc. Records, Box 58

Bound volume, TAE, Inc. Records, Box 59

Bound volume, TAE, Inc. Records, Box 59

Bound volume, TAE, Inc. Records, Box 59

Bound volume, TAE, Inc. Records, Box 59

Bound volume, TAE, Inc. Records, Box 60

Bound volume, TAE, Inc. Records, Box 60

Bound volume, TAE, Inc. Records, Box 60

Bound volume, TAE, Inc. Records, Box 60

Bound volume, TAE, Inc. Records, Box 60

Bound volume, TAE, Inc. Records, Box 61

Bound volume, TAE, inc. Records, Box 61

Bound volume, TAE, Inc. Records, Box 61

Bound volume, TAE, Inc. Records, Box 61

Bound volume, TAE, Inc. Records, Box 62

Bound volume, TAE, Inc. Records, Box 62

Bound volume, TAE, Inc. Records, Box 62

Bound volume, TAE, Inc. Records, Box 62

Bound volume, TAE, Inc. Records, Box 63

Bound volume, TAE, Inc. Records, Box 63

Bound volume, TAE, Inc. Records, Box 63

Bound volume, TAE, Inc. Records, Box 63

Bound volume, TAE, Inc. Records, Box 64

Bound volume, TAE, Inc. Records, Box 64

Bound volume, TAE, Inc. Records, Box 64

Bound volume, TAE, Inc. Records, Box 64

Bound volume, TAE, Inc. Records, Box 64

Bound volume, TAE, Inc. Records, Minute Book, Box A

Bound volume, TAE, Inc. Records – Minute Book – contains Disc Re-Creation Div., 1917-1922, TAE, Inc. vol. 6 1924-1926, Record Mfg. Division 1923-1928. (1 of 3) Box A

Bound volume, TAE, Inc. Records – Minute Book (2 of 3) Box A

Bound volume, TAE, Inc. Records – Minute Book -- Ediphone Division 1917-1920, Box B

Bound volume, TAE, Inc. Records – Minute Book, Ediphone Division, 1917-1926, Box B

Bound volume, TAE, Inc. Records – Minute Book – Primary Battery Div. 1922-1926 and Transportation Div. 1919-1926, Box D

Bound volume, TAE, Inc. Records – Minute Book, Box D

Bound volume, TAE. Inc. Records, Minute Book, Box E

Bound volume, TAE, Inc. Records – Minute Book – Phonograph Corp. of Manhattan 1918-1925, Box F

Bound volume, TAE, Inc. Records – Minute Book – Phonograph Corp. of Indiana, Box F

Bound volume, TAE, Inc. Records – Minute Book, Box G

Bound volume, TAE, Inc. Records, Minute Book – Edison Portland Cement Co., Box G

Bound volume, TAE, Inc. Records, Minute Book, Edison Portland Cement Co. vol. 6, Box G

Bound volume, TAE, Inc. Records, Minute Book – Wisconsin Cabinet & Panel Co., Box G

Bound volume, TAE, inc. Records – Minute Book – Export Division 1922-1926 and Power Service Div. 1918-1925

Bound volume, TAE, Inc. Records – Minute Book – Canadian Edison Phonograph Ltd. 1920-

I box from TAE, Inc. Records, Box 21, containing two small bound volumes and files from Series “Executive Committee Reports” Folders: Reports-Power Service Div. – Private Payroll- Purchasing Services”

Bound volume, TAE, Inc. Records – Minute Book – contains Export Division 1922-1926 and Power Service Division 1918-1923

ARTHUR E. KENNELLY RECORDS

Kennelly Notebook #2 (1889-1890)

Kennelly Notebook #4 (NM-026)

Kennelly Notebook #5 (1891) NM-027

Kennelly Notebook #6 (1892)

Kennelly Notebook #8

Kennelly Letterbook #1 (E 6757-3)

WILLIAM H. MEADOWCROFT COLLECTION

1 folder – Series 5, Ore Milling

PRIMARY PRINTED – NON-EDISON COMPANIES

Box 22, containing advertising and other printed material related to the following companies:

Societe Anonyme Francaise de Construction de Voitures Electriques

Societe Generale des Telephones

Solar Carbon & Manufacturing Company

Solotone Manufacturing Company

Solvay Process Company

Sona-Tone Phonograph, Inc

Sonora Phonograph Co, Inc

Society of Telegraph Engineers & Electricians

Southern California Edison Co.

Speed-O-Print Corp.

Speer Carbon Company

Spencer Lens Company

Splitdorf Electrical Company (2 folders)

EDISON PIONEERS RECORDS

Box 36 containing at least four scrapbooks and a folder of loose material:

"Menlo Park; NJ, Ohio, PA"

"Menlo Park; NY and New England"

"Menlo Park; Rest of US"

"Thomas Alva Edison Foundation"

Electric lighting and other electrical material, 1880s, 1902

Freezer inventory lists these items:

Two of the four bound volumes stored in a box

HARRY F. MILLER COLLECTION

Bound volume, Box 1

MARK M. JONES PAPERS

Bound volume, Box 6

Bound volume, Box 6

BOOKS

Two Paige boxes containing the following cataloged books:

EDIS 204278 -- "DIE NATURLICHEN PFLANZENFAMILIEN: IV. 1,2,3a./ 1889-1897" by A.

Engler and K. Prantl

EDIS 204279 -- "DIE NATURLICHEN PFLANZENFAMILIEN: I, 2./ 1890-1897" by A. Engler and K. Prantl

EDIS 204277 -- "DIE NATURLICHEN PFLANZENFAMILIEN: III. 3,4,5./ 1888-1896" by A.

Engler and K. Prantl

EDIS 204280 -- "DIE NATURLICHEN PFLANZENFAMILIEN: III., 6,6a,7,8/ 1890-1898" by A. Engler and K. Prantl

EDIS 204281 -- "DIE NATURLICHEN PFLANZENFAMILIEN: I. 1**,1a,1b/ 1896-1900" by A. Engler and K. Prantl

EDIS 240330 -- "SOWERBY'S ENGLISH BOTANY; OR, COLOURED FIGURES OF

BRITISH PLANTS" Volume 2, edited by John T. Boswell

EDIS 204282 -- "DIE NATURLICHEN PFLANZENFAMILIEN, NACHTRAG UND

REGISTER: II-IV / 1897-1899" by A. Engler and K. Prantl

EDIS 204263 -- "COMMERCIAL ORGANIC ANALYSIS/ VOL. I/ ALCOHOLS/ ETHERS/

CARBOHYDRATES/ VEGETABLE ACIDS" by Alfred H. Allen

EDIS 204286 -- "DIE NATURLICHEN PFLANZENFAMILIEN: REGISTER ZU I/ 1909" by A. Engler and K. Prantl.

EDIS 204285 -- "DIE NATURLICHEN PFLANZENFAMILIEN: NACHTRAEGE/ II-III/ 1900-

1908" by A. Engler and K. Prantl.

EDIS 204287 -- "DIE NATURLICHEN PFLANZENFAMILIEN: I, 3./ 1. HAELFTE/ 1909" by A. Engler and K. Prantl.

EDIS 204288 -- "DIE NATURLICHEN PFLANZENFAMILIEN: I, 3./ 2. HAELFTE/ 1909" by A. Engler and K. Prantl.

EDIS 204284 -- "DIE NATURLICHEN PFLANZENFAMILIEN: I. 1 & 1/ 1897-1907" by A.

Engler and K. Prantl.

EDIS 204290 -- "DIE NATURLICHEN PFLANZENFAMILIEN: NACHTRAG/ IV/ 1915" by A. Engler and K. Prantl.

EDIS 204289 -- "DIE NATURLICHEN PFLANZENFAMILIEN: NACHTRAEGE ZU I, 2./

1911" by A. Engler and K. Prantl

EDIS 204192 -- "THE NEW DIETETICS/ A GUIDE TO SCIENTIFIC FEEDING IN HEALTH

AND DISEASE" by John Harvey Kellogg. Temporarily boxed pending conservation treatment.

EDIS 204329 -- "SOWERBY'S ENGLISH BOTANY; OR, COLOURED FIGURES OF

BRITISH PLANTS" Volume 1, edited by John T. Boswell

EDIS 204233 -- "SOWERBY'S ENGLISH BOTANY; OR, COLOURED FIGURES OF

BRITISH PLANTS" Volume 2, edited by John T. Boswell

I Paige box containing six books (catalog numbers unavailable)

SCRAPBOOK COLLECTION

Scrapbook EDIS 114398

Scrapbook EDIS 114379

Scrapbook EDIS 114396

Scrapbook EDIS 114385

Scrapbook EDIS 114380

Comic Scrapbook

LETTERBOOKS

Letterbook #89 (pages stuck together)

Letterbook #99 (5/21/14 – 2/18/15)

Letterbook – May 13, 1913-August 6, 1913

MISCELLANEOUS (UNIDENTIFIED)

Bound volume (unidentified)

Two unidentified bound volumes

Bound volume, large – unidentified

Bound volume, large – unidentified

Bound volume, unidentified

Bound volume, large (unidentified) -- possibly from Recording Division records.

Bound volume (unidentified)

Bound volume – Record Book, December 3, 1891-November 1893 (stored in a box)