A04_SOW_-_NATC_Paint_Melrose_Historical_Buildings_Exteriors_updated.pdf

• Repair and Paint Playhouse, Smokehouse and Brick Privy

Trim

• Painting of Melrose Mansion Exterior Trim

• Exterior Painting of North Slave Cabin, Carriage House, and

Slave Privy Buildings

• Exterior Painting of Melrose Wheelchair Ramps and Wood

Fences

Natchez National Historical Park

Natchez, MS 39120

NATIONAL PARK SERVICE

Interior Region 2

Natchez National Historical Park

Statement of Work

1 SCOPE

The contractor shall furnish all labor, materials, tools, and appliances necessary for the successful execution of the work: cleaning, prepping, painting, and finishing of all exterior woodwork and metalwork including shutters, stairs, ramps, railings and balustrades of the Melrose Main House, Smokehouse and Privy trim, exterior painting of Carriage house, north and south Slave Cabins, Privy and wood fencing. Areas will be repaired and painted to the specifications listed below.

2 BACKGROUND

Melrose, an 1840s antebellum mansion with original outbuildings, is one unit of Natchez

National Historical Park. Interpretation of the exteriors of the historic structures on the site to the nineteenth century requires rehabilitation of the building exteriors in accordance with the treatment recommendations found in the Melrose Historic Structures Report (Ann Beha &

Associations, 1996) and clarified in the 2004 Programmatic Agreement Among the NPS, the

Historic Natchez Foundation, and the Mississippi State Historic Preservation Officer Regarding

Restoration of the Melrose Estate. Exterior paint colors generally follow the second painting period (mid-1850s), where possible, in keeping with the prime interpretive period of the house.

The Melrose estate holds national significance as a National Historic Landmark, and all buildings covered by this contract are historic structures original to the nineteenth century. All are contributing elements to the national significance of the estate. Work must be carried out in accordance with the Secretary of the Interior’s Standards for the Treatment of Historic

Properties. A copy of these standards may be provided by the COR (Contracting Officer’s

Representative) for the project, if necessary.

3 PROJECT DESCRIPTION

3.1 LINE-ITEM NO. 1

PMIS 264560A: Repair and Paint Playhouse, Smokehouse and Brick Privy Trim - Line item consists of the following:

3.1.1 Playhouse

Carpentry repairs, preparation, and painting of the interior and exterior of the wood surfaces of the Playhouse. Carpentry repairs to include:

• Repair two small rotten sections – cypress lumber

3.1.2 Smokehouse

Preparation and painting the exterior of the wood trim surfaces of Smokehouse exterior trim.

3.1.3 Brick Privy

Preparation and painting the exterior of the wood trim surfaces of the Brick Privy exterior trim.

3.2 LINE-ITEM NO. 2

PMIS 264561A: Painting of Melrose Mansion Exterior Trim - Line item consists of the following:

3.2.1 Melrose Main House

Carpentry repairs, preparation and painting the exterior of all the wood surfaces of Main House exterior trim. Carpentry repairs to include:

• Front deck needs approximately 15% wood replaced – cypress lumber

• Lower floor needs one shutter repaired and rehung – cypress lumber

• Four windowsills need to be repaired – cedar lumber

• Rear of house bottom railing needs approximately four ft. rotted wood replaced

3.3 LINE-ITEM NO. 3

PMIS 309534A: Exterior Painting of North Slave Cabin, Carriage House and Slave Privy

Buildings - Line item consists of the following:

3.3.1 North Slave Cabin

Carpentry Repairs, preparation and painting the exterior of all the wood surfaces of the North

Slave Cabin. Carpentry repairs to include:

• Two shutters need repair and rehung

• Back steps and railing need repair (four step unit)

• South side of house, side casing of window rotted along with three siding boards – cypress lumber

3.3.2 Carriage House

Carpentry repairs, preparation and painting the exterior of all wood surfaces of the Carriage

House. Carpentry repairs include:

• Door rot repair at bottom. Approximately 15” x 8” of cypress lumber

3.3.3 Slave Privy

Consists of preparation and painting the interior and exterior of the wood surfaces of the Slave

Privy.

3.4 LINE-ITEM NO. 4

PMIS 309535A: - Exterior Painting of Melrose Wheelchair Ramps and Wood Fences - Line item consists of the following:

3.4.1 Wheelchair Ramps, Wood Fences, and Gates

Preparation and painting of the Main House and Slave Cabin’s ADA ramps and Estate’s fences and gates. Fences include Approx. 360 LF of picket fence at parking. Approx. 50 LF wood fence between picket fence and Slave Cabins, 35 LF wood fencing between North and South

Slave Cabins and approx. 180 LF wood fencing from Slave Cabins to Orchard.

3.5 REQUIREMENTS FOR ALL STRUCTURES

The project will consist of the following components for each structure:

3.5.1 Lead Paint Abatement

Lead paint abatement shall be carried out by laying heavy grade acrylic tarps (plastic sheeting) on the ground around each structure prior to pressure-washing. After washing is completed, the tarps are to be gathered so as to collect all paint chips and disposed of according to the

Mississippi Department of Environmental Quality.

3.5.2 Wash Surfaces

Surfaces to be painted, except for those around doors or windows, will be prepared by washing thoroughly with a pressure washer using an approved non-bleach mildew removing solution (D2 or equal). Water pressure used should be no higher than 1600 psi and the stream should be directed at an angle so that the grain of the wood is not gouged. All surfaces should be thoroughly rinsed with clean water afterward. No pressure washing may be directed at any door or window area.

3.5.3 Remove Loose Paint

After drying, all loose paint shall be removed with hand scrapers, and surfaces hand sanded as needed determined by the COR to a smooth, even surface then dusted. No power sanders will be used. The surfaces of all buildings shall be clean, free from dust, dirt, grease, and other foreign matter before any paint or primer is applied.

3.5.4 Rotten Wood Documentation and Prior Approval of Methods and Materials

All rotten wood will be documented and reported to the Contracting Officer prior to the beginning of work on the painting project. This includes rotten spots on sills, basement windows, door frames, porch deck, or any wood element pertaining to the exterior of the buildings. All reporting’s will be reviewed by the Park and Contracting Officer. Appropriate repairs in kind will be made by the Contractor, subject to prior approval of methods and materials by the COR. Any original material removed will be handed over to the park with documentation as to its point of origin. No paint or primer shall be applied until the surface has been approved by the COR.

3.5.5 Prime Surfaces

After the surface has been thoroughly cleaned and sanded, all bare surfaces shall be spot primed with a high-quality Oil Base Primer (Sherwin Williams A 200) or approved equal. When the spot prime coat is completely dry, two complete coats of oil base primer, or approved equal, shall be applied to all surfaces.

3.5.6 Apply Caulk to Defects

After priming has dried, all nail holes, cracks, open joints, and other defects shall be filled using an approved latex caulk. This includes all frame and sill connections and all mitered door frames and window frame joints. Any new glazing on windows must be completely dry before paint is applied.

3.5.7 Paint

When all putty and caulk is completely dry, two (2) coats of a high quality Exterior Acrylic Latex, (Sherwin Williams Duration), or approved equal shall be applied to the exterior of the building and/or shutters. Windows will not be removed for painting. Spray application shall not be permitted on any surfaces. All coats shall be thoroughly dried before applying succeeding coats with sanding between coats where necessary. The manufacturer’s recommendations for drying time between succeeding coats shall be complied with. Approval of each coat must be secured from the COR prior to proceeding with the next.

All paint colors are to match historic colors as detailed in Munsell notations below, including matte (m) or glossy (g) notation, and must be approved by the COR.

3.5.7.1 Main House Paint Colors

Foundation lattice Medium green 7.5GY ¾(g)

Porch wall plinth (baseboard) Dark red-grey 5YR 4/2(m)

Porch ceilings (first floor) White N9.25(g)

Porch ceilings (second floor) White N9.5(m)

Louvered partition wall & door, jalousie wall Medium green 7.5GY ¾(g)

Front portico balustrades (iron) Black N1(g)

Rear gallery balustrade top rail, handrail, newel caps Medium green 7.5GY ¾(g)

Rear gallery balustrade balusters and bottom rail White N9.25(g)

Stair vertical boards White N9.25(g)

Stair risers to rear first floor gallery White N9.25(g)

Stair risers to rear second floor gallery Dark grey N5.5(g)

All stair treads, and gallery decks Dark grey N5.5(g)

Iron foundation vents Red brown 7.5YR 2.4(g)

Foundation window elements Light tan 10YR 9/1(g)

3.5.7.2 Smokehouse & Brick Privy (trim only) Paint Colors

Door Frame, Door Transom & Cornice White N9.25 (g)

Doors Medium Green 7.5G 3/4 (g)

3.5.7.3 Carriage House Paint Colors

Siding White N9.25 (g)

Doors and Shutters Dark red 10R 3/6 (g)

Louvered Gable Vent Green 5GY 3/6 (g)

3.5.7.4 North Slave Cabin Paint Colors

Siding White N9.25 (g)

Window/Door Trim White N9.25 (g)

Doors Dark red 10R 3/6 (g)

3.5.7.5 Slave Privy Paint Colors

Match existing colors

3.5.7.6 Playhouse Paint Colors

Match existing colors

3.5.7.7 Ramps and Fencing Paint Colors

Match existing colors

4 EXTERIOR SURFACES TO BE PAINTED

4.1 MAIN HOUSE

4.1.1 Rear Elevation, First Floor

Window sash, sills, and trim. Stairs from ground level to first floor, handrails, balusters, bulkhead door and trim, lattice work and trim below first floor porch, window sash and trim below first floor porch, porch stair walls, stairs and trim connecting first and second floors, ceiling boards, porch floorboards, louvered partition walls and louvered door, all rear door trim including louvered door, sidelights, and transom. Porch decking. All stair treads on rear gallery must receive a no-slip paint treatment.

4.1.2 Rear Elevation, Second Floor

Window sash, sills, and trim. Porch flooring and ceiling, louvered partition walls, porch handrails and balusters, skirt boards and miscellaneous trim, all rear door trim including louvered door, side lights, and transom. Porch decking.

4.1.3 Rear Elevation, Miscellaneous

Cornices, fascias, soffits, and all miscellaneous trim.

4.1.4 Front Elevation, First Floor

Window sash, sills, and trim. Porch flooring, lattice work and trim below porch floor, porch skirt boards, coffered porch ceiling, all millwork associated with front door including louvered door, columns, sidelights, transom, soffits, cornice and miscellaneous trim.

4.1.5 Front Elevation, Second Floor

Window sash, sills, and trim. Porch flooring, skirt boards porch ceiling, coffered porch ceiling between columns, all millwork associated with door including louvered door, screened door, columns, sidelights, transom, soffits, cornice and miscellaneous trim. Porch decking.

4.1.6 Front Elevation, Miscellaneous

Exterior pediment above second floor porch including cornices, fascia, soffits, and all miscellaneous trim.

4.1.7 Side Elevations (both sides of building)

Window sash, sills, and trim. Louvered wall on north elevation. Iron foundation vents and foundation window elements as needed. Downspouts (to be designated by the government).

4.2 CARRIAGE HOUSE

All exterior elements

4.3 NORTH SLAVE CABIN

Siding, doors, and all wooden trim around doors and windows.

4.4 SLAVE PRIVY

All interior & exterior elements

4.5 PLAYHOUSE

All interior & exterior elements

4.6 SMOKEHOUSE & BRICK PRIVY

Doors and all wooden trim around doors and windows.

4.7 WHEELCHAIR RAMPS & RAILS ON MELROSE MANSION AND SOUTH SLAVE

CABIN

All elements.

4.8 WHITE FENCING

All white fencing in historic core of the estate: picket, vertical board, post & rail.

5 EXTERIOR SURFACES FOR WHICH PAINTING IS PROHIBITED:

5.1 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE MAIN HOUSE:

The ten large, stucco columns (4 front and 6 rear), any faux-painted stucco surface, the grained doors and brickwork, copper flashings and gutters, glass surfaces, cypress door thresholds, window and door shutters, shutter dogs on windowsills, stucco-coated walls, or service bells.

Widow’s walk elements on the roof. Front steps, wing walls, and metal urns.

5.2 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE CARRIAGE HOUSE:

Glass window surfaces.

5.3 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE NORTH SLAVE CABIN:

The shutters on windows and glass window surfaces.

5.4 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE SLAVE PRIVY:

None.

5.5 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE PLAYHOUSE:

None.

5.6 THE FOLLOWING SURFACES SHALL NOT BE PAINTED ON THE SMOKEHOUSE OR BRICK

PRIVY:

The shutter on the rear of the Smokehouse. This has not been repainted since the mid-19th century.

6 MATERIALS

All materials used in the work shall be of the best of their respective grades and classes, conforming to the requirements of applicable Federal Specifications, and of brands approved by the Contracting Officer or his authorized representative. All material to be submitted for review and approval prior to start of work.

The paint and finish products shall be of highest quality available from a standard brand manufactured. Paint products shall be fresh and well ground, shall not settle readily, cake, or thicken in consistency, and shall have easy application properties. All paint and finishing materials shall be free from skims, lumps, or foreign matter when the material is used.

Other painting materials not specifically described, such as mineral spirits and miscellaneous thinners shall be the highest quality of an approved manufacturer.

All materials shall be delivered to the job in unbroken original packages or containers bearing the brand and name of the manufacturer. All such materials shall be applied in strict accordance with the manufacturer's directions, and the use of adulterants at any stage of the work is prohibited.

All oily rags, waste, etc., and all flammable cleaning compounds shall be removed from the job site.

Samples of all materials shall be submitted to the Contracting Officer for approval of quality and color of finish.

6.1 THE FOLLOWING MATERIALS SHALL BE USED:

• Windowsill repair - Spanish cedar

• Filling Compounds - DAP 33, or equal:

• Material Finishes - Sherwin-Williams, or equal:

• Wood Surfaces

• 1st coat shall be Sherwin-Williams A-200 Exterior Oil Primer, or equal.

• 2nd and 3rd coats shall be Sherwin-Williams Super Paint 20-year Exterior Gloss Latex, or equal.

7 WORKMANSHIP

All work shall be done by skilled and experienced painters in accordance with the best practices of the trade. All paint shall be evenly spread and thoroughly brushed out without runs, sags, or other defects. No spraying will be allowed. All paint and finishing materials shall be free from skims, lumps, or foreign matter when the material is used. Any surfaces not being painted shall be covered or otherwise protected. All parts of moldings, trim, and millwork shall be left clean and true to details without undue amount of paint or other fishing adjoining other materials or colors sharp and clean, and without overlapping.

Upon completion of the work all surfaces shall be left clean and, free from defects. Any defective work shall be replaced or otherwise made good as directed by the Contracting Officer, and without cost to the United States.

8 RETOUCHING AND CLEANING

The contractor shall retouch and refinish all damage to finished work, and all glass, hardware, etc.

shall be cleaned of paint, putty, oil, or other foreign substance.

9 JOB CONDITIONS

Products and materials shall be stored and handled as recommended by the manufacturer and in a manner, which protects them from damage or damaging exposure to the elements. All products and materials shall be maintained within the environmental tolerances for moisture and temperature established by the manufacturer.

Normal work hours will be between the hours of 6:30 a.m. and 4:30 p.m. Monday-Friday. Any work on weekends or earlier than 6:30 a.m. will have to be arranged in advance through the COR for the contract. The contractor shall keep a neat work site free of all loose trash and hazards.

All trash will be removed from around buildings and secured each day.

The contractor must obtain the approval of the COR for the contract regarding the appropriate storage of material and equipment on site, and any suitable locations for off-site work such as the painting of shutters.

10 DELEGATING AND SUBCONTRACTING

If the contractor delegates work, he or she is directly responsible for the work.

11 BIDDERS TO VISIT SITE

All bidders are expected to visit the site of the work and to inform themselves as to all existing conditions. Failure to do so in no way relieves the successful bidder from the necessity of furnishing all equipment and materials and performing all work required for the completion of the contract in conformity with all specifications.

No allowance will be made for the failure of the bidder correctly to estimate the difficulties attending the execution of the work.

12 RESPONSIBILITY FOR EMPLOYEES AND PLANT

The contractor shall be responsible for the safety of his employees, plant and materials, and for any injury or damage done to or by them from any source or cause. He shall save and hold the United

States free from all claims for damages to all persons and (or) property arising from the execution of the work covered by these specifications.

The contractor shall make good at his own expense all damage to any property of the United States, arising from his operations under these specifications, or from the fault or neglect of any of his employees.

13 DELIVERABLE

The deliverable for this project is the satisfactorily completed paint job on each building. All equipment, tools, surplus materials, and rubbish shall be removed upon completion of work.

14 CONTRACT PERFORMANCE PERIOD

90 days from Notice to Proceed.

15 PAYMENT

Payments will need to be submitted to and processed via the electronic invoicing system.

Information can be found at www.ipp.gov.

16 GUARANTEES

The Contractor shall guarantee the work in writing against blistering, peeling, separating or other defects due to workmanship for a period of two years from the date of Final Acceptance by the

Government.

http://www.ipp.gov/

Bid Sheet

Item Amount

Line Item 1 - Repair and Paint Playhouse, Smokehouse and Brick Privy Trim

Line Item 2 - Painting of Melrose Mansion Exterior Trim

Line Item 3 - Exterior Painting of North Slave Cabin, Carriage House, and Slave

Privy Buildings

Line Item 4 - Exterior Painting of Melrose Wheelchair Ramps and Wood Fences

TOTAL