A04_SOW_Main_Entrace_Gate_Proj__Cabo_Rojo_NWR.pdf

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STATEMENT OF WORK

FOR

CONSTRUCTION REPAIR SERVICES PROJECT

ON

MAIN ENTRANCE GATE SOLAR SYSTEM (CAMINO MARIANO RODRIGUEZ)

AT

CABO ROJO NATIONAL WILDLIFE REFUGE

May 8, 2025

1. BACKGROUND:

The Cabo Rojo National Wildlife Refuge (NWR) main entrance gate requires rehabilitation/repair services. Due to the pass of hurricane Fiona, Puerto Rico faces constant power outages. To avoid relying on a constant power supply from the non-reliable island power grid, an automated solar-powered gate opener is required for the gate to always remain functional; making this system resilient.

This Statement of Work (SOW) defines all the required tasks to rehabilitate/repair the existing gate system. The material and performance specifications for the Construction Services tasks are incorporated in the project description below. Consult any changes or recommendations with the Contracting Officer (CO).

Any dimensions provided below are approximate in nature. The contractor shall verify all sizes/dimensions and note such sizes/dimensions on the submitted proposal. Product data submittals shall be required for all construction materials proposed herein.

PERFORMANCE LOCATION: Road 301, Km. 5.1 Corozo Ward, Boquerón, P.R., Cabo Rojo 00622

PERIOD OF PERFORMANCE: Notice to Proceed (NTP): There will be one NTP for this project issued by the Contracting Officer (CO) to initiate the construction phase.

CONTACT INFORMATION:

Any questions regarding the scope of work and technical matters shall be directed to:

Yendeliz Martinez-Ruiz, P.E., Project Manager/Civil Engineer, Infrastructure Management Branch, U.S. Fish and Wildlife Service.

Telephone: (404) 476-9541 Email: yendeliz_martinezruiz@fws.gov Any questions regarding the project sites and Refuge shall be directed Site Related and Access Questions shall be directed to:

Silmarie Padron, Project Leader, Cabo Rojo National Wildlife Refuge, https://www.bing.com/ck/a?!&&p=efac0c3e5a1b7f9a0e0f428f960fcd477eb8f6dbbf5d6f85fca9764e619a1f2bJmltdHM9MTczNjgxMjgwMA&ptn=3&ver=2&hsh=4&fclid=0d164611-9020-65fd-241f-53659137649d&u=a1L21hcHM_Jm1lcGk9MTAxfn5Vbmtub3dufkFkZHJlc3NfTGluayZ0eT0xOCZxPUNhYm8lMjBSb2pvJTIwYW5kJTIwTGFndW5hJTIwQ2FydGFnZW5hJTIwTmF0aW9uYWwlMjBXaWxkbGlmZSUyMFJlZnVnZXMmc3M9eXBpZC5ZTjgxNDd4MTI4MzgwNDcxMjQ3NjkyNzA3ODUmcHBvaXM9MTcuOTc5MTY5ODQ1NTgxMDU1Xy02Ny4xNjgzMjczMzE1NDI5N19DYWJvJTIwUm9qbyUyMGFuZCUyMExhZ3VuYSUyMENhcnRhZ2VuYSUyME5hdGlvbmFsJTIwV2lsZGxpZmUlMjBSZWZ1Z2VzX1lOODE0N3gxMjgzODA0NzEyNDc2OTI3MDc4NX4mY3A9MTcuOTc5MTd-LTY3LjE2ODMyNyZ2PTImc1Y9MSZGT1JNPU1QU1JQTA&ntb=1 mailto:yendeliz_martinezruiz@fws.gov

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Phone: (786) 847-3314 Email: silmarie_padron@fws.gov

2. HOURS OF OPERATION:

Monday to Friday from 7:00 am to 4:30 pm

3. DESCRIPTION OF WORK:

Task 01 - Construction Services Task – Provide a solar-powered main entrance gate.

1. Task shall consist of converting the main entrance gate at Camino Mariano Rodriguez to an automated solar-powered gate.

Existing system includes:

a. Gate Model CSW-200-UL

b. Loop detector Model LOOPDETLM

c. Free Exit Sensor Model 50-CP4

To accomplish Task 01 the following equipment is required:

a. Two - Solar Panel Kits. Provide (FAS-CS-KITLIF60W24BAT) or equivalent, to include:

• 1 - Universal Solar Harness.

• 2 - 30-Watt 12V Solar Panels with 6 ft of cable (panel dimensions 11x25 inches).

• 2 - Bracket Set with Hardware.

• 2 - High Capacity 35AmpH Batteries.

• 1 - LiftMaster Battery Tray.

b. LiftMaster Plug-In Loop Detector (LOOPDETLM) or equivalent. Shall be compatible with existing control board to remain.

c. One - Control board (to replace one of the existing control boards which charging system is not working). Provide (K1D8389-1CC) or equivalent.

2. New solar-powered system shall include a 7-day timer to control the gate function throughout the week. Provide (USA-550015) or equivalent.

3. Contractor shall replace and upgrade the keypad at main entrance gate that is compatible with the solar powered system. Provide (LIF-KPW5) or equivalent.

4. The contractor shall install the solar panels at least 10 feet off the ground for protection from regular maintenance operations and for theft protection. Contractor shall also provide all additional required anti-theft protection for the new system (e.g., battery or control board protective encasements). Note: The distance from the solar panels’ location to the gate, fence line, and entrance road shall be confirmed and approved by the Refuge.

5. Solar Panels to be installed inside of the Refuge area. Contractor shall utilize PVC Schedule

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40 for electrical conduit to connect the solar panels to the control boards.

6. The solar-powered system shall windstand Category 5 hurricanes wind loads.

7. The contractor shall coordinate with the U.S. Fish & Wildlife Service point of contact (POC) for final solar-powered system selection and approval.

8. Task shall include the disconnection and disposal of the existing system. The contractor shall be responsible of disposing of all materials not salvaged, reused, or recycled legally, off-site, in licensed/certified disposal facilities and submit the proper evidence.

GENERAL NOTES:

A. The Contractor shall coordinate with the Refuge on appropriate stockpile locations for demolished and/or excess materials.

B. The Contractor is responsible for the security of materials. The Contractor shall provide secured areas deemed necessary for the protection of their materials.

C. Coordinate with refuge staff for safety and operational requirements.

D. DEFINITIONS

1. Commissioning is the act of statically and dynamically testing the operation of equipment and building systems to ensure they operate as designed and can satisfactorily meet the needs of the building throughout the entire range of operating conditions.

2. Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

3. Contracting Officer (CO) is defined as a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America. The term includes certain authorized representatives of the Contracting Officer such as the Construction Specialist (CS), Contracting Officer's Representative (COR), Construction Representative (CR) and Site Representative (SR) acting within the limits of their authority as delegated by the Contracting Officer.

4. Day or Days shall mean calendar days unless otherwise specifically noted.

5. “Service” or “FWS” means United States Department of Interior, Fish and Wildlife Service, Region 4 (Southeast Region).

6. Government may also be referred to as the Owner, Contracting Officer, Contracting

Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

7. Incident Rate (IR) is the number of recordable incidents resulting in days away from work for each 100 full-time employees per year, based on 2,000 hours worked per employee per year.

8. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

9. Management Plan: Contractor's project approach for planning, design, and construction and includes, at a minimum, but is not limited to the following:

• Schedule

• Project Staffing Plan

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• Safety Plan

• Subcontracting Plan

• Organization Chart with Roles and Responsibilities

• QA/QC Plan

• Commissioning Plan

10. DOI “Sustainable Building Assessment and Compliance Tool Construction Checklist for

New Construction and Major Renovation Projects” and supporting documents. (This checklist will be furnished to the contractor by the USFWS)

11. The NTP will identify any qualifications, limitations, or exceptions to the work.

12. Performance Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

13. Public Works is construction performed under a contract with a Federal, State, County, City, or other government entity.

14. Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

15. Subcontractor is any person or entity retained by the Contractor as an independent contractor to perform a portion of the Work and shall include material, labor and suppliers.

16. Sub-Subcontractor is any person or entity retained by a Subcontractor as an independent contractor to perform any portion of a Subcontractor's Work and shall include material, labor and suppliers.

17. Work is comprised of all permitting, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

4. CONSTRUCTION SERVICES

A. GENERAL

1. Following the Issuance of the Construction NTP, the contractor shall provide the following items to the COR at the Preconstruction Meeting for approval and amendment into the contract file.

a. A project schedule reflective of the critical path and other phases of the work.

b. A schedule of the planned site visits. The prime Contractor shall periodically, and at appropriate times, visit the site to inspect the construction. They shall prepare a site visit report for each visit and shall submit the reports to the COR within 5 calendar days after the visit. The reports shall include comments about overall quality and accuracy of the construction. The reports shall also note all deficiencies observed.

2. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

3. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

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4. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

5. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

6. Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Contractor's selection of any Subcontractor.

7. The Contractor is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to the Contractor’s selection of laboratory.

8. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

9. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Contractor agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

10. Minimize creation of construction, deconstruction, and demolition waste. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Develop a Waste Management Plan to ensure that existing site and building materials are reused, salvaged, or recycled.

Unless modified by the CO, divert 50%, minimum, of total project waste from landfills.

Dispose of all materials not salvaged, reused, or recycled legally, off-site, in licensed disposal facilities.

11. During normal working hours throughout the duration of the contract, promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

12. Government buildings and other facilities are not available for storage of Contractor's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Contractor's use to accomplish any Work.

13. Housing for workers and campsites are not available on site.

14. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary

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15. Permits. It is the responsibility of the Contractor to obtain all permits and pay all permitting fees required for this project. The Contractor is responsible for providing permitting drawings, engineering data and other technical information required by the permitting authority.

B. COMMUNICATION

1. The FWS Project Manager must be in the information loop for Quality Assurance purposes.

a. Request for Information (RFI) Process: Unless a more stringent protocol is accepted in the Management Plan, the Contractor shall utilize the following protocol:

(i) Utilize a RFI: All supplemental information and answers to questions shall be documented on Request for Information (RFI) letterhead. The Contractor may use any format they choose for the Request for Information but all shall be identified with the following define information and titled “Request for Information” at the top of the document along with the Government solicitation Number, Project Location (Vieques NWR) Project Title and the Contractor’s Name.

(ii) Numbering: RFI’s shall be sequentially numbered, logged and filed and shall be part of the Closeout Documents submitted to the Government.

(iii) FWS Concurrence: As RFI’s are generated and answered, submit copies to the Contract Officer and Contract Specialist for review within 2 business days for concurrence via email .pdf format. If the RFI is sent on a Friday, then Saturday and Sunday do not count as business days.

(iv) RFI Files Onsite: The Site Superintendent shall maintain a file of RFI changes. This RFI file shall be subject to inspection by the FWS without advance notice.

b. Submittals: Unless a more stringent protocol is accepted in the Management Plan, the Contractor shall utilize the following protocol.

(i) Utilize a Submittal Register: Develop a submittal register and update this register as submittals and logged and processed.

(ii) Numbering: Submittals shall be sequentially numbered. A completed submittal register shall be submitted with the Project Closeout Documents.

(iii) FWS Concurrence: Provide the FWS Project Manager with (1) copy of the approved submittal and provide the FWS Construction Representative (1) copy of the approved submittal within (2) business days of the approval date.

(iv) Site Responsibility: The Contractor’s Site Superintendent shall maintain a file of approved submittals for reference purposes. This Submittal file shall be subject to inspection by the FWS without advance notice.

C. PAYMENT PROCEDURES

1. Measurement: No measurement of the work will be made unless unit prices are included in the project.

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2. Payment: Payment will be made monthly for approved work performed in accordance with the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Values.

a. Note: Undocumented changes which did not follow the RFI process outlined above may be subject to delayed or non-payment.

3. Schedule of Values: Prepare a Schedule of Values in the format of the American Institute of Architects (AIA) form number G702/703 Application and Certificate for Payment (or approved equivalent format). Submit a detailed Schedule of Values no less than 7 calendar days prior to the start of on-site construction work.

a. Payment Request Data: In addition to data required by the Contracting Officer: (1) Format the Schedule of Values to match the Schedule of Items and show sufficient additional detail to allow accurate calculation of monthly progress payments; and (2) Submit updated construction schedule identifying actual work complete.

D. PROJECT SAFETY

1. The Contractor shall have the ultimate responsibility for safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer. Ensure that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Contractor shall adhere to all current Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

2. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

3. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

4. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

E. Protections:

1. Comply with all applicable federal, state, and local environmental laws and regulations.

This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

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2. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and water-borne silt from leaving the immediate work area.

3. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer.

Work in other areas may proceed as approved by the Contracting Officer.

4. Protect adjacent vegetation, property, structures, and improvements from damage.

5. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own actions.

6. Clearing limits and working limits are as shown on the drawings and approved in the field.

Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas.

F. Closeout Procedures

1. Training: Thoroughly familiarize the local FWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

2. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the FWS staff is able to operate and maintain the work.

3. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

4. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection.

Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Contractor representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection.

END OF STATEMENT OF WORK

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I. Appendix A – Location Map and Project site

Figure 1 - Location Map of Cabo Rojo National Wildlife Refuge at Puerto Rico

Figure 2 – Main Entrance Gate Solar System Project Site

Existing Main Entrance Gate

Location

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II. Appendix B – Current Site Photos

Figure 3 –Main Entrance Gate Solar System Project Site

Figure 4 –Main Entrance Existing Gate, looking towards Cabo Rojo NWR

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Figure 5 –Main Entrance Existing Gate, looking towards Camino Mariano Rodriguez