A04 SOW.pdf

Scope of Work for mowing services

12301 Blue Ridge Blvd and 12401 Blue Ridge Blvd, Grandview, MO 64030

Harry S Truman National Historic Site

223 N. Main St., Independence Missouri 64050

The Truman Farm is spatially arranged with the historic Farm Home at the center. The fence lines define the property on the east, north, and south which are adjacent to commercial development.

1.1 Scope of Work

Work includes, but is not limited to, providing all labor, materials, equipment, tools, and services required to provide full professional landscape maintenance, on properties.

In general the work includes (weekly):

• Debris and trash removal

• Mowing

• Shrub trimming

• Weed whipping /trimming

• Clearing/blowing debris from all sidewalks and paved areas.

1.2 Codes and Standards

The contractor shall be responsible for complying with regulations of all local, state, and federal agencies having jurisdiction over any portion of the work to be performed under this contract.

The contractor, as a minimum, shall meet or exceed the applicable requirements of the latest revision of the following codes and specifications published by the following organizations:

DOT DEPARTMENT OF TRANSPORTION

EPA ENVIRONMENTAL PROTECTION AGENCY

OSHA OCCUPATIONAL SAFETY AND HEALTH ACT

It is not the intent of this specification to restrict the Contractor’s work. The Contractor shall be totally responsible for the work. These specifications are the minimal requirements acceptable.

1.3 Coordination of work:

Contractor shall be responsible for coordinating all work to be performed under this contract with the Contracting Officers’ Representative (COR), SirJames Thomas who can be reached at (816)833- 4172 ext. 1243 (Office). A second POC will be Kristen Stalling at (816)254-2720 (Office)

1.4 Contractor’s qualification:

Contractor shall have a minimum of three (3) years’ experience in lawn care and landscaping.

1.5 Contractor’s work hours:

All normal work for this contract shall be performed during normal daylight hours. Any exceptions will require the written approval of the (CO) Contracting Officer.

1.6 Supervision and labor:

The contractor shall provide a competent supervisor satisfactory to the COR, authorized to act for the contractor. The contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory to the COR.

The Contractor’s supervisor shall be on the premises at all times during working hours and in charge of the work on behalf of the contractor.

The contractor shall enforce strict discipline and good order among the Contractor’s employees.

The contractor shall exercise the necessary supervision and control to prevent contractor’s employees from violating any rules and regulations.

1.7 Site access on Harry S Truman NHS, Truman Farm Home facility:

Access to the site is open and readily available to contractor.

1.8 Contractor care, custody and control:

Upon commencement of work, contractor shall be fully responsible for the care, custody, and control of the work until it has been completed.

During the period of Contractor’s work, the contractor shall protect the property from all potential hazards or report these hazards immediately to the COR or local police.

1.9 Safety:

The successful Contractor agrees to adhere to and enforce all applicable local, state, federal, and OSHA safety regulations.

Contractor shall provide safety barriers, as required, to clearly identify the working area and to prevent others from accessing the work areas. This safety zone shall be sufficiently sized to prevent damage to others or existing facilities and structures.

1.10 Certification of lines and dimensions

Care shall be taken to protect any existing structure, windows, post, tree, electrical lights, and fence posts. If structure or historic item is destroyed or damaged, it shall be reported to the Facility Manger for assessment of damages.

1.11 Environment protection:

The contractor shall prevent hazardous material spills, in case of spill or release of any sort, contractor shall immediately notify the COR

1.12 Debris:

Do not permit debris or unsalvageable material resulting from the work to accumulate on site.

Remove debris, do not dispose of debris in waterways, and provide for off-site disposal areas.

1.13 Maintaining Traffic:

Accomplish work with minimum interference to pedestrian and vehicular traffic around the property.

1.14 Underground Utilities:

Concealed lines for such utilities as water, power, lighting, steam, air, sanitary waste, gas, etc;, which may be uncovered during progress of the work and which are essential for services and functions shall be adequately protected until such utility line or lines are temporarily or permanently rerouted, as directed by the COR in order to prevent any interruption of required services.

Contractor shall inform the COR immediately if such situations were to occur.

When the need for temporary protection no longer exists, and the COR approves, contractor shall remove all protective devices from the protected area.

1.15 Use of site:

Farm home, existing outer buildings on the site will be in use by the public or employees during operational hours.

Contractor shall not unreasonably encumber the work area with materials or equipment.

Contractor shall keep the work area clean at all times and shall promptly remove waste materials or rubbish.

1.16 Contractor performance:

The contractor shall perform all work required as necessary to fulfill the intent of the contract. All work shall be performed in a professional manner, noise kept to a minimum, and work staged from a location on the site as to not interfere with the users’ access to entrances to buildings and parking facilities.

2.0 Work

This contract is based on a weekly scheduled landscape management program. Designed to provide one or more of the following services as necessary.

2.1 Turf Maintenance - Mowing, edging, blowing and trimming of lawn areas

A. Mowing, Edging, Blowing and Trimming

1. Mowing height to be based on season and what is horticulturally correct for the turf variety. Cutting shall not be limited to such frequency in the event additional cuttings are required to maintain the lawn in the manner acceptable to the COR and Cultural Landscape Report. ( Max. height 3”)

2. Never scalp the lawn or remove more than one-third of the existing top growth in one mowing.

3. Any visible or unsightly clippings which remain on turf shall be removed following mowing.

2.2 Shrubbery Maintenance - Trimming and pruning of plant material monthly of plants around 12401 Blue Ridge Blvd and the surrounding parking lot.

2.3 Removal of all vines growing on structures

2.3 Paper, grass, cans, and branches shall be removed from the landscape during services. All walkways shall be kept clear of debris from the maintenance operation.

Contractors Responsibilities:

1. Trees, shrubs, flowers, or turf that are damaged or killed due to contractors operations shall be replaced at no expense to owner.

2. Lighting system or structures, whether related to physical building or not that are damaged due to contractors operations must be repaired or replaced by the contractor promptly at no expense to owner.