A04_SOW.pdf

Museum of the Plains Indian – 2025

Museum Maintenance Assistant Statement of Work

2/4/2025

REQUIREMENTS:

The Indian Arts and Crafts Board (IACB)/Museum of the Plains Indian (MPI) is located in Browning, Montana on the Blackfeet Reservation.

The IACB/MPI has a requirement for (1) one Contractor-provided full time Museum Assistant to work the duties outlined below. The contractor must be able to provide at least one qualified Museum Assistant to perform the duties at the MPI from 8:00AM through 5:00 PM – 5 (five) days a week, an 8-hour workday. The workday can be split into two four-hour shifts if two assistants are provided. The work shall begin on March 3, 2025 and the work will end on September 30, 2025.

SPECIFIC TASKS

Museum Assistant

The Contractor shall provide a Museum Assistant(s) who reports and works in the MPI located at 19 Museum Loop Rd, Browning MT, 59417.

The Museum Assistant may be tasked with various duties, including:

1. Assist with the mowing of the museum lawn, minor trimming of bushes and trees, edging of sidewalks and curbs, and other landscaping duties as assigned.

2. Clean museum restrooms, clean glass and plexiglass exhibit cases, sweep and mops museum galleries, take out trash from museum building, picking up trash from museum law, and other janitorial duties as assigned.

3. Collect garbage and refuse from museum grounds and parking lot and dispose trash in appropriate receptacle.

4. Assist with basic routine electrical, plumbing, and HVAC work.

5. Assist with basic carpentry and painting tasks.

6. Assist with the removal of snow during the winter months.

7. Assist with special maintenance projects as assigned like fence repair, concrete repair, drywall/plaster repairs, and moving equipment and exhibit cases.

8. Assist with monitoring grounds, covering front desk to include answering phones and greeting visitors.

9. The Museum Assistant is responsible for reporting any issues or concerns identified to the on-site museum staff and take any appropriate direction concerning these issues as directed by the staff.

Days and Hours of work

March 3, 2025 through May 30, 2025 the days of work will be Monday through Friday from 8am to 5pm.

June 1, 2025 through September 30, 2025 the days of work will be Tuesday through Saturday from 8am to 5pm.

The MPI is open Monday through Friday October to May and Tuesday through Saturday June through September.

There is no work on Federal holidays, which include:

May 26, 2025 (Memorial Day)

June 19, 2025 (Juneteenth Day)

July 4, 2025 (Fourth of July)

September 1, 2025 (Labor Day; museum normally closed on Monday’s)

Unscheduled Leave

If the Museum Assistant is unable to perform their duties on a given day, they must notify the Contractor. The Contractor is then responsible for informing the relevant federal employees and the on-site contact. This notification should occur via email no later than 9 AM local time. If email is unavailable, a phone call should be made, and a voice message must be left with the on-site contact and the appropriate federal employees by the same deadline.

If the museum has an unscheduled closure on a workday the Museum Curator will contact the Contractor and Museum Assistant to inform them as soon as they become aware of the closure (closure could be due to lack of museum staff, no power or other issues effecting the operation of the museum).

Minimum Qualifications

The museum assistant must support a variety of tasks. Responsibilities include collaborating with employees on lawn care, sprinkler system repairs, janitorial services, and tasks related to plumbing, electrical work, HVAC, and carpentry. Additionally, the role involves answering phones and providing customer service. The candidate proposed by the contractor should be able to demonstrate competency in these areas. While prior experience in all tasks is not necessary, the individual must be capable of following instructions from the maintenance worker effectively.

Candidates should have some background in maintenance or facilities management. While not required, certifications that the candidate holds, especially in areas like plumbing, electrical work, HVAC, or carpentry is a plus.

Employee Timesheets

Contractor personnel shall keep a daily timesheet which should be submitted with the month end invoice. Before submission, timesheets should be signed by the Museum Assistant and Contractor supervisor. Timesheet can be in contractor format.

The timesheets shall be emailed to the COR at the end of the month.

Contractor Requirements

Contractor shall perform a standard background check on any employee working at the Museum prior to their working at the facility. The Contractor shall provide the IACB with notification the employee successfully passed the background check prior to that employee working in the facility.

Key Personnel

The contractor shall submit resumes for the key personnel listed below; MPI Museum Assistant

If the personnel proposed in the key position is replaced, the resume of their successor shall be submitted to the CO and COR for evaluation. The Government retains the sole right to reject a proposed a key person based upon its assessment of the key person’s capabilities. In the event of a rejection the contractor shall provide the Government with a resume for a different candidate for evaluation.

Tribal Permits

The Contractor shall obtain all necessary permits needed to conduct business on the Blackfeet Reservation within five (5) days upon award of contract. The Contractor may contact the Blackfeet Tribal Employment Rights Office (TERO) at (406) 338-7887, https://btero.com/, to obtain permits. The Blackfeet TERO is located at 65 Hospital Road, Browning, MT 59417.

Contractor Start-Up Review (Kick-Off Meeting)

Within 5 business days of award of contract and prior to performance, a kick-off meeting shall be held. At that time, the contractor and museum assistant shall meet with the COR, MPI Curator, and Senior Curator to provide an introduction, identify the scope, plan, roles, and collaboration of the Government and Contractor. Any outstanding questions, and next steps shall also be discussed. The kickoff meeting will be the responsibility of the contractor to organize.

Place of Performance

Museum of the Plains Indian 19 Museum Loop Browning, Montana 59417

Period of Performance

The contract period of performance is March 3, 2025 to September 30, 2025.

Contract Type

This contract shall be a firm-fixed-price contract.

Government Furnished Equipment

Government will furnish the necessary tools and equipment for all the tasks.

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Key Personnel