A04 - SOW.pdf

SOW for NATC MEOP

Scope of Work for the Preparation of an Updated

Museum Collections Emergency Operations Plan (MEOP) for Natchez National Historical Park

This project shall result in the preparation of an approved Museum Emergency Operations Plan (MEOP) which will update the current 2009 MEOP. As such, it shall provide programmatic museum management guidance to Natchez National Historical Park (NATC) and will be incorporated into the park Emergency Operations Plan.

SCOPE

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work as described below for the National Park Service (NPS).

CONFIDENTIALITY

The information and images produced under this Contract are the property of the U. S.

government and shall be kept in strict confidence.

INTRODUCTION

The work shall consist of the services described below for the referenced project. In all related documents, the project shall be referred to as the Natchez National Historical Park Museum Emergency Operations Plan or the NATC MEOP. Since the development of the 2009 MEOP, the park has added new collections storage areas and will also be adding additional park properties soon.

Museum Emergency Operations Plan (MEOP)

The Museum Emergency Operations Plan is a component of NATC’s Emergency Operations Plan (EOP), which is also planned to be updated. The MEOP covers the protection of the museum and archival collections based upon all the likely contingencies that form part of NATC’s risk. The plan also establishes curatorial response and salvage priorities for the collection.

The MEOP should be simple, flexible, and current focusing on the key actions, resources, and organization/individuals to be involved. The MEOP should address each structure in the park that houses museum collections. The MEOP identifies:

• Museum Emergency Planning Standards and Policies

• DOI and NPS Museum Emergency Planning Policies

• NPS Museum Emergency Planning and Preparedness Standards

• Incident Command System (ICS)

• Collections and Structures Housing Collections Overview

• Risk Assessment

• Risk assessment documents on file

• Risks to collections and structures housing collections

• MCEOP Team Responsibilities

• First Priorities for Relocation and Salvage derived from First Priority Criteria for Object

Relocation and Salvage and Object Assessment First Priority objects for Relocation and Salvage

• Restricting First Priority Information

• Emergency Response

• Evacuation plan

• Emergency Response Steps

• Designated assembly point(s)

• Security

• Designated secure and stable location for relocated objects

• Access and key control policies and procedures

• Emergency Contact Information

• Emergency contact list

• Vendor and sources of assistance list

• Emergency Equipment, Services, and Supplies

• Utility and mechanical equipment shut-offs

• Emergency supplies and equipment

• Salvage Procedures

• Post-Emergency Critique

• MCEOP Update and Review

• Figures and Floor Plans

• Site map

• List and floor plan(s) of First Priorities for Relocation and Salvage (Restricted distribution)

• Emergency supplies and utilities floor plan(s)

• Evacuation route floor plan(s)

NPS structures housing collections are required to have an operational, approved, and current MEOP that is reviewed annually and updated every five years. It is also recommended that a copy be sent to the regional curator and taken home by museum staff so that it is available during an emergency.

The MEOP may be used by first responders and curatorial recovery team members to address the protection and prioritized salvage and recovery of museum and archival collections based upon the risk assessment for the park’s geographical area.

The MEOP shall set forth guidelines as to how National Park Service (NPS) personnel will manage, respond, and coordinate resources and personnel in response to various disaster situations.

Deliverables shall be an electronic Word file, PDF, and twenty hard copies in red three ring binders. The contractor shall provide an electronic Word file of the MEOP formatted to fit 8 1/2 x 11” letter size page with margins to fit in three ring binder format for ease in update and revision.

A template version shall be provided post award and an example can be located at the following link and files for the existing 2009 MEOP will also be provided. The MEOP shall incorporate all recommendations and requirements of the NPS Museum Handbook, Part I, Chapter 10:

Emergency Planning (2019). (https://www.nps.gov/museum/publications/MHI/Chap10.pdf

See Figure 10.4: Museum Collections Emergency Operations Plan (Sample) .as well as Emergency Response Steps:

Figure 10.5: Active Shooter Emergency Response Steps Figure 10.6: Disruptive Individual Emergency Response Steps Figure 10.7: Earthquake Emergency Response Steps Figure 10.8: Explosion Figure 10.9: Fire Emergency Response Steps Figure 10.10: Hazardous Materials Spill, Odor, and Gas Leak Emergency Response Steps Figure 10.11: Medical Emergency Response Steps Figure 10.12: Mold Outbreak Emergency Response Steps Figure 10.13: Power Outage Emergency Response Steps Figure 10.14: Severe Weather Emergency Response Steps Figure 10.15: Suspicious Package or Item Emergency Response Steps Figure 10.16: Suspicious Person and Vandalism Emergency Response Steps Figure 10.17: Threat (Threatening Call or Bomb Threat) Emergency Response Steps Figure 10.18: Volcanic Eruption Emergency Response Steps Figure 10.19: Water Leak and Flood Emergency Response Steps Figure 10.20: First Priority Criteria for Object Relocation and Salvage Figure 10.21: Emergency Contact List (Sample) Figure 10.22: Emergency Vendor and Sources of Assistance List (Sample) Figure 10.23: Emergency Supplies and Equipment (Sample) Figure 10.24: Salvage Procedures Before Salvage Preparing the Salvage Area General Salvage Procedures

Mold Water Damage to Objects Water Damage to Spaces Housing Collections

Figure 10.25: Collection Damage and Salvage Overview

About Natchez National Historical Park:

Congress authorized the establishment of Natchez National Historical Park on October 7, 1988 to preserve and interpret the history of Natchez, Mississippi as a significant city in the history of the American South (P.L. 100-479, 102 Stat. 2324). The act and its subsequent amendment P.L.101- 399, 104 Stat. 860 (1990) provided for the acquisition of the properties of Melrose, Ft. Rosalie, and the William Johnson House. Additional fourth property and fifth properties are forthcoming additions to the park in 2020.

https://www.nps.gov/museum/publications/MHI/Chap10.pdf Bacharach, Joan Need to specify formats

Bacharach, Joan What is the template? I don’t see it attached. Recommend using the TOC in the revised Chapter 10, as per Dara’s note.

We do have a sample MCEOP, in the chapter, see Figure 10.4: Museum Collections Emergency Operations Plan (Sample) .p10:51 as well as Emergency Response Steps:

Emergency Response Steps Figure 10.5: Active Shooter Emergency Response Steps Figure 10.6: Disruptive Individual Emergency Response Steps Figure 10.7: Earthquake Emergency Response Steps Figure 10.8: Explosion Figure 10.9: Fire Emergency Response Steps Figure 10.10: Hazardous Materials Spill, Odor, and Gas Leak Emergency Response Steps Figure 10.11: Medical Emergency Response Steps Figure 10.12: Mold Outbreak Emergency Response Steps Figure 10.13: Power Outage Emergency Response Steps Figure 10.14: Severe Weather Emergency Response Steps Figure 10.15: Suspicious Package or Item Emergency Response Steps Figure 10.16: Suspicious Person and Vandalism Emergency Response Steps Figure 10.17: Threat (Threatening Call or Bomb Threat) Emergency Response Steps Figure 10.18: Volcanic Eruption Emergency Response Steps Figure 10.19: Water Leak and Flood Emergency Response Steps �Figure 10.20: First Priority Criteria for Object Relocation and Salvage Figure 10.21: Emergency Contact List (Sample) Figure 10.22: Emergency Vendor and Sources of Assistance List (Sample) Figure 10.23: Emergency Supplies and Equipment (Sample) Figure 10.24: Salvage Procedures Before Salvage Preparing the Salvage Area General Salvage Procedures Mold Water Damage to Objects Water Damage to Spaces Housing Collections Figure 10.25: Collection Damage and Salvage Overview

Shore, Dara Rachel Appendix G is no longer used. Link has been replaced with current link for Chapter 10

Bacharach, Joan Appendix G has been incorporated into the chapter.

The NATC museum collection contains a wide variety of objects and archival material that are both exhibited and stored. Museum exhibits consist mainly of period furnished rooms at two historic houses, though some objects are exhibited in various visitor centers. A large number of objects are also located in storage.

About the Location:

Natchez National Historical Park is in Southwest Mississippi.

Natchez National Historical Park 640 South Canal Street, Suite E Natchez, MS 39120

Museum collections are stored or exhibited in Natchez in a variety of locations including multiple locations at the park and off site. All locations are within a 10-minute drive.

https://www.nps.gov/natc/index.htm

About the Project:

Contractor shall provide all travel, personnel, and professional services required to:

Prepare a Museum Emergency Operations Plan for Natchez National Historical Park.

The NPS expects the contractor(s) shall both visit the park and work remotely. The contractor(s) is expected to review relevant documents and consult with pertinent personnel regarding museum collection management topics. Where possible, documents will be emailed. The contractor(s) shall discuss the museum collection management program and the MEOP with NATC management team and staff either in person or via web meetings per the park’s preference. The contractor(s) shall work extensively with designated collections management staff to conduct on-site and remote documentary research, data base reviews, and interviews, as needed.

NATC will provide the following information and services to the contractor upon request:

• Floor plans for all areas that contain museum collections – digital copies preferred.

• Prioritized listing of the objects and/or specimens in each location (this is needed to allow contractor to prioritize recommendations for salvage and recovery) using the First Priority Criteria for Object Relocation and Salvage (Figure 10.20) and Object Assessment (Figure 9.3), per Chap.10 (note: this listing may be generated by ICMS --Interior Collection Management System museum database software)

• A copy of the current or draft EOP

• A copy of the current 2009 MEOP

• A copy of the Incident Command System (ICS) structure and appropriate personnel

• A listing of local emergency response partners, including any existing Memorandums of

Agreement or Memorandums of Understanding with local and state agencies, including jurisdictional agreements

• pertinent resource reports, management documents, and collection data

• access to the museum collection https://www.nps.gov/natc/index.htm Bond, Kathleen M Periods at the end of bullet pointes deleted for consistency

• access to the Interior Collection Management System (ICMS) database

• research support into collections, accessions and restrictions

Editing and Production:

The National Park Service may require the use of a specific graphic outline and proprietary fonts.

If specifically required by this contract, these may be found at http://www.nps.gov/hfc/services/identity/

Using the most recent editions of the Harpers Ferry Center Editorial Guide, the Denver Service Center Editorial Style Guide, the Chicago Manual of Style or another mutually agreed upon reference, edit and format the text per the following:

• Standardization within the document of:

• Grammar and spelling

• Fonts and format

• Table of contents

• Forms, charts and tables

• Section introductions and headings

• Headers, footers, photo caption and footnotes

Inclusion of photographs:

The document may include black and white or color photographs to be inserted into the text at a size of 4x6 inches or less.

They shall be provided in digital format with a size of 4x6 at 150dpi.

All cover art shall be provided in digital format in a size of 8.5x11 at 300 dpi.

The front cover may be a color or black and white photograph or artwork with title and standard NPS identifier.

Photographs included in the final document shall also be provided to the park in digital format with a size of at least 300dpi on a thumb drive.

Production of the document:

• All cover art shall be provided in digital format in a size of 300 dpi

• The front cover shall be a (full bleed/no bleed) color photograph or artwork with title and identifiers

• The back cover shall be a (full bleed/no bleed), (color/black and white), photograph or artwork

• Each section shall be tabbed

• Covers on card stock shall be approved by the COR; the document shall be on 20# white paper, in three-ring white, plastic binders

Within sixty (60) days of the site visit(s), the contractor shall provide NATC with a draft digital file of the document in MS Word for review.

http://www.nps.gov/hfc/services/identity/

NATC will send the draft to interested parties for peer review and comment. Comments and edits shall be tracked via track changes in MS Word and shall be returned to the COR. Any pages containing changes required in the final draft will be returned to the contractor within thirty (30) calendar days.

The contractor shall make the requested changes and provide NATC with a digital final review draft and signature page within thirty (30) calendar days. The “signature draft” copy shall be in the final production format, including covers in the suggested format, with suggested paper stock and color, for printing and insertion in three ring binders.

The final review and signature will be done at NATC. The signature page will be returned to the contractor within thirty (30) calendar days. There should be no substantial changes in text at this time, however some pages with minor errors may be returned to the contractor for corrections at this time.

Within thirty (30) calendar days the contractor shall provide NATC and the COR with the final documents in digital format in MS Word format.

No less than twenty (20), complete with tabbed sections, red binders shall be sent to the park along with the digital files on either thumb drive or external hard drive.

Work Coordination

The Contractor shall coordinate the site visit through this contact:

Cheryl Waldrep Museum Curator 640 South Canal Street, Suite E Natchez, MS 39120 Office 601-445-5395 Cell 601-870-8011

Work shall be reviewed and approved by designated NATC staff, the NATC Superintendent, and the COR.

PROJECT SCHEDULE AND DELIVERABLES

Task Date Award Contract TBD Contact NATC to schedule an orientation meeting Within 30 calendar days of Contract Award On site evaluation Within 90 calendar days of orientation First draft Within 60 days of site visit Review/comments Within 30 days of receipt of draft NPS Review of Consultant Responses Within 10 working days of completion The final review and signature Within 30 days of receipt Final Acceptance Upon acceptance of project completion

PERFORMANCE PERIOD

The work shall begin following the contract award, proceed in accordance with the schedule for submittals, and be completed no later than 15 months after the awarding of this contract.

CONDITIONS

1. The Contractor shall coordinate with the designated point of contact at NATC as necessary to complete the work when required. This may include participating in conference calls and product review meetings.

Protection of Information

RIGHTS IN DATA - SPECIAL WORKS

(FAR 52.227-17) (DEC 2007)

A. Definitions. As used in this clause—

“Data” means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost, or pricing, or management information.

“Unlimited rights” means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

B. Allocation of Rights.

(1) The Government shall have—

(i) Unlimited rights in all data and images delivered under this contract, and in all data first produced in the performance of this contract, except as provided in paragraph (c) of this clause.

(ii) The right to limit assertion of copyright in data first produced in the performance of this contract, and to obtain assignment of copyright in that data, in accordance with paragraph (c)(1) of this clause.

(iii) The right to limit the release and use of certain data in accordance with paragraph (d) of this clause.

(2) The Contractor shall have, to the extent permission is granted in accordance with paragraph (c)(1) of this clause, the right to assert claim to copyright subsisting in data first produced in the performance of this contract.

C. Copyright.

(1) Data first produced in the performance of this contract.

(i) The Contractor shall not assert or authorize others to assert any claim to copyright subsisting in any data first produced in the performance of this contract without prior written permission of the Contracting Officer.

When copyright is asserted, the Contractor shall affix the appropriate copyright notice of 17 U.S.C. 401 or 402 and acknowledgment of Government sponsorship (including contract number) to the data when delivered to the Government, as well as when the data are published or deposited for registration as a published work in the U.S. Copyright Office. The Contractor grants to the Government and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license for all delivered data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, by or on behalf of the Government.

(ii) If the Government desires to obtain copyright in data first produced in the performance of this contract and permission has not been granted as set forth in paragraph (c)(1)(i) of this clause, the Contracting Officer shall direct the Contractor to assign (with or without registration), or obtain the assignment of, the copyright to the Government or its designated assignee.

(2) Data not first produced in the performance of this contract. The Contractor shall not, without prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract and that contain the copyright notice of 17 U.S.C.

401 or 402, unless the Contractor identifies such data and grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause.

D. Release and use restrictions.

Except as otherwise specifically provided for in this contract, the Contractor shall not use, release, reproduce, distribute, or publish any data first produced in the performance of this contract, nor authorize others to do so, without written permission of the Contracting Officer.

E. Indemnity.

The Contractor shall indemnify the Government and its officers, agents, and employees acting for the Government against any liability, including costs and expenses, incurred as the result of the violation of trade secrets, copyrights, or right of privacy or publicity, arising out of the creation, delivery, publication, or use of any data furnished under this contract; or any libelous or other unlawful matter contained in such data.

The provisions of this paragraph do not apply unless the Government provides notice to the Contractor as soon as practicable of any claim or suit, affords the Contractor an opportunity under applicable laws, rules, or regulations to participate in the defense of the claim or suit, and obtains the Contractor’s consent to the settlement of any claim or suit other than as required by final decree of a court of competent jurisdiction; and these provisions do not apply to material furnished to the Contractor by the Government and incorporated in data to which this clause applies.

END OF DOCUMENT