A04_SOW.pdf

STATEMENT OF WORK

SECURITY CAMERA REPLACEMENT/INSTALLATIONS TUBA CITY BOARDING SCHOOL

TUBA CITY, ARIZONA

August 11, 2022

Part 1 – Background: Arizona Navajo North Agency, Bureau of Indian Education (BIE), Information Technology Department must replace

Purpose:

Replacement of 44 current security cameras in use for 44 cloud based security cameras.

Cloud based cameras would allow the storage of footage offsite on a secure server eliminating the use of a local network video recorder. Current NVR has an imminent hard drive failure, and NVR hard drives are now obsolete for that server NVR. Cameras will replace complete Bosch cameras system.

Project Location:

The project is located on the Navajo Indian Reservation at the BIE, Arizona Navajo North

Agency, Tuba City Boarding School (TCBS), Tuba City, Nava}o County, Arizona. 1701, 1702, 1703, Dorm, Cafeteria, Site Visit:

The Contractor is strongly encouraged to conduct a site visit during the bidding process at no cost to the Government via advanced arrangements with the following BIE, Tuba City

Boarding School personnel:

Wilton Bilagody, IT Specialist, Telephone Numbers: (928) 283-2330 X6109

BIE, Arizona Navajo North Agency

TCBS IT

Tuba City, Arizona

Part 2 – Statement of Work:

1. Contractor shall provide and Install/Upgrade indoor, and outdoor security cameras for three main teaching buildings, dorms, big gym, library, TCl0, and warehouse. Installation should include hanging all cameras and setup in viewing station or portal. All cameras should be cloud based, which includes video storage, and video searching capabilities. TCBS would prefer a Verkada camera system which is cloud based, because we currently have a Verkada system which includes a viewing station. TCBS would like to have one location for all security cameras.

2. This second camera replacement project will replace a Bosch camera system that is currently in place alongside the new Verkada system.

3. The Contractor will be responsible to pay for all local, State and Navajo Nation construction permits as required.

4. The successful Contractor will conduct a site visit and participate in pre-project meeting with the Contracting Officer (if BIA CO accepts the project) and IT

Department, and BIE Facility Management staff to review and discuss the contract work requirements.

5. The Contractor must establish a Safety and Health Program in accordance with current OSHA regulations for compliance by his employees working at the project site during installation.

6. The Contractor will be responsible to install barricades and signage to warn employees and the general public of the on-going installation work.

7. Any work, identified above, shall be performed by Service Contractor/Vendor. Any unforeseen circumstances that require additional funding needs to get approval from contracting official.

8. Contractor must be licensed and qualified to work on outdoor marquee/signs.

9. Contractor must have an active DUNS number

10. Note that warranty of services shall be no later than one (1) year after final acceptance of the work. Contractor shall remedy at his own expense any failure of the work to conform to the SOW and any defects of materials, workmanship, provide that the Government gives the contractor notice of such failure or defect within a reasonable time after receipt of notice thereof, the Government shall have the right to replace, repair, or otherwise remedy such failure of the defect at the contractors expense.

Equipment

TCBS is in search of 13 indoor cameras, 28 outdoor bullet type cameras. Cost is to include any licenses, and warranty for cameras and viewing stations.

• 13 indoor dome cameras, with a 5 MP image resolution, 128 degree field of view, with at least a 15m IR Range, Connectivity:10/l00Mbsps cable connector, power input: IEEE802af PoE compatible.

• 28 outdoor bullet type general purpose cameras, Smp image resolution, 3x optical zoom, IP67 and IKl0 rated, with at least a 30 m IR range.

Connectivity: RJ45 cable connector for Network/PoE connection, power input: IEEE 802.3af PoE

• IEEE 802.3at PoE - Extended temperature range

• Live viewing station

• Installation/configuration will include 4 new outside cameras on building

1701, 1702, and one at the dorm, three inside dome cameras two at the cafeteria. Also, one in the warehouse for a total of 7 new cable pulls, and installation. New outside camera installation will require drilling through brick walls, and proper steps are to be taken to ensure conduit coming through walls are secured and sealed. 24 outside bullet camera direct replacements, and

11 inside direct replacements are to be replaced. Cables for cameras will pulled into nearest switch closet for termination, and connection to the camera switches.

• Also contractor shall clean up/re-install conduit from a previous camera installation that needs serious replacement to make work look neat and clean. A total of three conduit installations need to be replaced.

• Cameras should provide time and date stamp each time on all recordings

• Playback system will provide easy retrieval of activity on any computer tied to system, and shall provide storage for video retrieval for 30 days.

Codes and Standards:

The Contractor shall comply with all applicable safety codes and standards, mandated and adopted safety and accessibility codes, standards, and policy applicable to the

BIA/BIE. The Contractor will be required to develop a Covid-19 Compliance Plan and submit the plan for review and approval by the designated BIE COR. The

Contractor shall implement this plan for use at the project site during installation work. Masks with at least three layers are required on campus at all times.

1. The Contractor's Superintendent shall perform daily sign-in and sign-out procedures at the Facility Management Office. This requirement is due to the

Covid-19 pandemic.

2. No Alcohol, drugs, or tobacco products are allowed on TCBS Campus

Installation Performance Time:

Installation shall commence 90 calendar days from the date of award.

1. Contractors will work from 8 a.m. to 5 p.m. Monday thru Friday. Any work during Holidays will not be allowed.

2. Period of Performance for the Security Camera Replacement/Installation will begin on the date of award and continue for 90 calendar days.

Part 3 - Execution

Demolition and Preparation of surfaces:

1. Demolish in an orderly and careful manner as required to accommodate new work. Clean areas worked each day prior to leaving project areas. Complete demolition work to cause as little inconvenience as possible to building occupants.

2. Perform demolition in accordance with applicable authorities having jurisdiction. The

Contractor shall except where noted otherwise take possession of materials being demolished. All salvageable items not otherwise noted or indicated become the property of the Contractor. Remove all materials from the site and dispose at an EPA-Approved landfill off the Navajo Nation lands.

3. The Contractor is prohibited from depositing debris into dumpsters assigned to the school or staff housing area. Burning of material on site is not permitted under any circumstances.

4. Patch, repair, and finish surfaces where materials are removed or altered. Where cutting and/or removal of existing materials results in unfinished and/or damaged surfaces not scheduled for application of new finish materials, patch, fill or otherwise prepare surfaces and finish to match adjacent undisturbed existing surfaces.

Installation

Vendor/contractor will take down existing cameras, and replace with new cameras in selected locations. Will also include pulling new cables for inside, and outside cameras which include drilling through walls, and will require conduit installation which will look, neat professional, and secured, and hanging cameras using hardware included with cameras, if no hardware included with cameras vendor/contractor will supply necessary hardware for installation.

Vendor/contractor will setup cameras in supplied video recorder, or portal.

Vendor/contractor will setup live viewing stations as well. Vendor is responsible for tools to install cameras.

Training

Contractor shall provide TCBS End User Training on the Centralized Administration

Software and End User training for IT Staff and other staff members that will use new system.

• New Cabling Required

Installation/configuration will include 4 new outside cameras on building

1701, 1702, and one at the dorm, three inside dome cameras two at the cafeteria, and one in the warehouse for a total of 7 new cable pulls, and installation. New outside camera installation will require drilling through brick walls, and proper steps are to be taken to ensure conduit coming through walls are secured, and sealed. Cables for cameras will pulled into nearest switch closet for termination, and connection to the camera switches.

*All cabling will follow the BICSI Telecommunications Distributions Manual

(TDMM), 14th edition. All cabling will be neat and workmanlike manner. All conduit shall follow the newest edition of NEC, and BICSI, and shall also be neat and workmanlike manner. And will be inspected by TCBS Facility Manager, and contact at

TCBS. All conduit runs will be approved before work to be started by TCBS contact, and Facility Manager.

Programming

Vendor/contractor will setup cameras in supplied video recorder, or portal.

Vendor/contractor will setup live viewing stations as well in desired areas.

Warranty

All new components/Cameras will have a five year warranty on all components/cameras,-and new cabling will have a one year warranty.

Client Responsibilities

Tuba City Boarding School will key Contractor access to the buildings where cameras will be replaced, TCBS will provide access to locations for camera installation into viewing stations for live viewing. TCBS will Provide all ll0VAC electrical power.