A04 SOW.docx

Statement of Work Audiovisual Installation Services for Alaska Fire Service Building 1541 Training Rooms

1.0 Background

This statement of work outlines work/updates to training rooms # 1,2, and 3 in Alaska Fire Service Building 1541 located on Fort Wainwright, A.

Training Rooms 1, 2, and 3 in Building 1541 are presentation spaces with configurable seating arrangements. The rooms are divided using foldable wall partitions. The Alaska Fire Service uses these rooms for presentations, briefings, training, and collaboration. The audiovisual systems are functional for the most part, however, the systems are over 10 years old.

This project will replace outdated or near end of service life equipment/components in all training room to ensure long term functionality and allow for additional future enhancements. We want to update the current hardware in Building 1541 training rooms, while retaining current functionality. The updated infrastructure would need to support the current configuration where each training room can be operated as a training room independent of the others, or in any combination for a larger audience.

The Government POC will provide a virtual site visit, for potential vendors to see the setup of training rooms, equipment and to be able to ask questions about the project prior to submitting their quotes. This site visit will be hosted via zoom.

2.0 Objectives

The efforts described in this document will be limited to the rooms stated and the level of effort required to meet the needs outlined in this Statement of Work.

· Replace outdated or near end of service life equipment/components in all training room to ensure long term functionality and allow for additional future enhancements.

· Update the current hardware in the three training rooms (1, 2, and 3) in Building 1541, Gaffney Road, while retaining current functionality.

· The updated infrastructure would need to support the current configuration where each training room can be operated as a training room independent of the others, or in any combination for a larger audience.

3.0. Requirements

Work effort involves survey, design, develop, purchase, program, installation, and configuration of an audiovisual (A/V) system for training rooms located in Building 1541 at Alaska Fire Service.

Work requires removal of all current Audio Visual( A/V) equipment & cabling that will not be used prior to the installation of new equipment. Audiovisual equipment includes projectors, microphones, phone integration, touch panels, video scaling devices, easy-to-use programming and all required cables, connectors, and mounts.

Coordinate installation dates with COR and Government Representative Contractor will submit detailed equipment list inclusive of all related hardware. Equipment list to include general description of item, manufacturer, model, quantity, and any other relative information.

Provide, program, install and test the following equipment in the following rooms and in the following manner:

Training Room #1, 2, & 3 Display System Provide and install a 1920 x1200 resolution with a minimum of 4500 lumen brightness wide format projector in the ceiling using a ceiling mount at the correct distance for producing an image that will fit properly on the existing screens. The projector should designed for large meeting spaces and it should come with a 3‐YR parts and labor warranty.

Provide and install wide format 17 inch touch capable confidence monitor at each lectern Provide and install wireless presentation technology that supports standards based 802.11 wireless network technology. Good Examples of this technology are Christie Brio, Wolfvision Cynap, or Barco Clickshare.

Audio System Provide and install audio amplifiers with multi-zone audio amplifiers to support the voice reinforcement capabilities and the combined room functions for audio presentations, incorporating the one wired gooseneck microphone installed at each lectern, and two wireless microphones (one lapel and one handheld, per lectern). The existing ceiling speakers would not be replaced. If existing microphones are compatible with new system, we would like to reuse them.

Signaling system Currently there is a Crestron MPS-200 presentation switcher in each room, which serves as the signaling system for each lectern (AFS Provided) and supports input connectivity for analog laptop connectivity, the lectern PC (AFS provided), existing Samsung document camera (AFS Provided)/ This switcher needs to be replaced with a commercial grade 8-input/6-output HDCP compliant presentation switcher in training rooms 1, 2 and 3. These switchers shall provide the core audio and video routing for the systems in the training rooms. Each training room will retain the ability to have any of the 3 lecterns function as the parent when using the rooms in various combinations.

Currently there is a Crestron 8-input/ 8 output HDCP analog video switch in the main equipment rack with an update commercial grade product retaining or enhancing current capabilities. This switcher is at the end of its life and may need to be replaced, if it is needed for the combined video functions of the 3 rooms Room Control System Provide and install a digital media room control solution comprised of three control processors(one for each training room), that will integrate automation and control the classroom environment including a 7” or bigger touch panel screen on a tabletop device, a video and audio input device that will scale any image to the needed resolution for correct images on the projector mentioned above.

Audio Conferencing Systems Provide and install new commercial grade digital signal processors (DSP) with USB and telephone interface for each Training Room. The DSP configurations would need to support the ability to conference from any combination of training rooms using microphones and audio system components.

Add ceiling microphones to provide voice pickup for all meeting participants in each presentation spaces with the functionality of muting from the lectern.

Facilities Considerations

Audiovisual equipment for each Training Room is installed in the multimedia lecterns. Each lectern has a built‐in equipment rack which centralizes most of the equipment and provides a means for proper cable management.

There are existing electrical receptacles at each lectern and they appear to be adequate for the electrical requirements for the lecterns. The lecterns are well ventilated and will be re‐used.

There is a standalone 44RU MiddleAlantic equipment rack in the storage room next to all three training rooms. This rack houses the wireless microphone receivers, Biamp digital signal processor, Crestron video matrix switcher, other signaling components and the UPS. The equipment rack is well ventilated and provides a means for proper cable management and will be used to accept components getting replaced and/or upgraded.

4.0 Deliverables

Performance Specifications Furnish all labor, materials, equipment (unless otherwise specified), special tools, and supervision of services required to install the complete and fully operational training classroom systems as specified above.

All products must be of commercial grade and meet industry standards for this type of professional application.

Training The contractor will provide a copy of all Operation and Maintenance Manuals and provide hands-on training to selected employees. Training will include complete operation of the systems and any end user maintenance requirements.

The contractor will be available for hands-on or phone instruction to troubleshoot if needed for a two year period following completion of the installation.

5.0 Contacts

Point of contact for this project will be the Alaska Fire Service Training Administrator, Amy Skraba

The period of performance for this project will be from 8/24/20-1/31/21

Existing Conditions Listed below is what is currently in each group of classrooms and was installed in 2008. Please note that due to the age of the equipment in these rooms, not all of these conditions are functional.

Training Room 1, Training Room 2, and Training Room 3 Building 1541 Each Instructor Podium is provided with a twenty-five (25) foot interface cable that connects to wall plate and electrical power.

Each of the three (3) rooms consist of the following except where noted as single unit common to all:

· (1) computer input for BLM AFS supplied instructor station computer

· (1) Document Camera (AFS Supplied)

· (1) Projection System (consisting of a 3000 lumen projector and 100” electric front projection screen)

· (1) Instructor Podium with locking 8 space equipment rack and document camera drawer

· (10) 70 volt ceiling speakers

· (1) Crestron Media Presentation System Switcher and Control Frame

· (1) Integrated Podium Microphone

· (1) Smart 15” Sympodium

· (1) Smart Airliner Bluetooth Wireless Slate

· (1) Combo wireless handheld/lapel pin mic system

· (1) *44RU equipment rack

· (1) *Audio Amplifier (4 channel)

· (1) *BLMAFS furnished Satellite Receiver

· (1) *Teleconferencing Audio Mixer/Signal Processor

* notes single equipment that is common to all three (3) rooms

DISPLAY SYSTEM

Currently images from the following sources are capable of being displayed on the projection system:

· BLMAFS furnished PCs

· Sympodium

· Document Camera

· When combined, sources from other rooms

AUDIO SYSTEM

Audio from any viewed source can be heard through the ceiling speakers and telephone output. Telephone input can be heard through the ceiling speakers. A separate volume adjustment can be made for the podium microphone and the wireless handheld/lapel microphone in addition to all program material.

CONTROL SYSTEM

· All functions of the AV system are controlled using a podium mounted touch panel

· Projection system can be turned on/off by pressing the “Projector ON/OFF” buttons

· Projection Screen can be raised, lowered and stopped by pressing the “Up, Stop, Down” buttons

· Images selected to be displayed can be accessed by pressing the appropriate source on the touch panel (Doc Camera, PC, Laptop, DVD, or Sat). Pressing any of these buttons will also actuate the screen and turn on the projector.

· Room combining is performed from the touch panel

ROOM COMBINING THE AUDIO AND VIDEO DISPLAY SYSTEMS

· User can select preconfigured room combining options from the touch panel

· When rooms are combined, both the audio and video from the primary room will be shared with the secondary room(s)

· The secondary room(s) video projectors and screens will all work as one seamless system when in this mode

· Wireless microphones can be used and controlled when in this configuration

EQUIPMENT LOCATION

· Document camera is located in the podium(s) pull out drawer

· LCD projector is ceiling mounted with a control module

· Electronic front projection screen is ceiling recessed and motorized

· Speakers are located throughout the rooms for the best audio coverage

· Touch panel(s) are located in the Instructor podium(s)

· DVD player, BLMAFS provided PC, 15 Smart Sympodium, Control Processor/Switcher and power conditioner are mounted inside the podiums

· The integrated podium microphones are mounted on top of the podiums

· Audio amplifier, audio processor, wireless microphone receivers, and control system modules are located in the 44RU Equipment Rack

ELECTRICAL CONFIGURATION

· (1) Duplex electrical outlet in ceiling at each projector

· (1) Duplex electrical outlet within 20’ of each podium (per drawings)

· (1) Single gang wall plate located next to previous listed electrical outlet with a ¾” conduit stubbed up to accessible ceiling

· (1) Electrical whip located above finished ceiling to the left of each electric screen

· (2) Duplex outlets located next to common audio rack. Each outlet to have a dedicated 15 amp breaker

(1) Network drop at each podium located next to each wall interface plate