A04 SOW.docx

St. Croix National Scenic Riverway

STATEMENT OF WORK

FOR

Provide Industrial Vacuuming and Septage Removal and Disposal Services at Various Locations PMIS #254072

NATIONAL PARK SERVICE

MIDWEST REGION

MAJOR ACQUISITION BUYING OFFICE

February 2020

SECTION 01 10 00

DIVISION 1 GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 - DESCRIPTION OF WORK

1.1 Background: The National Park Service, St. Croix National Scenic Riverway (SACN) provides toilet facilities in the form of vault toilets to the public at many locations throughout the Riverway. Often time’s visitors utilize these vaults as garbage receptacles and over a period of time items other than human wastes have accumulated within the vaults. The NPS looks to have a contractor remove the materials from the toilet vaults.

1.2 Work Covered by the Contract Documents:

A. Project Location: St. Croix National Scenic Riverway – Upper District

B. Work consists of: The intent of this contract is to secure services for industrial vacuuming and pumping and removal of the sewage, trash, and solids debris from 31 Vault Toilets located within the St. Croix National Scenic Riverway. In accordance with Federal, State and local laws, a Certified and Licensed Contractor shall remove and dispose of all, septage, liquid, semi-liquid, solid waste matter, debris, trash, and any other foreign material from the vaults and holding tanks.

ITEM 2 - EXISTING DELAYS OF WORK

2.1 Work cannot be performed while contents of the vaults are frozen.

2.2 Contractor will not perform work at the following sites when the soil is not firm enough to prevent rutting beyond three inches in depth: Phipps, Earl, West Howell, Sand Rock Cliffs, Sunrise, and Snake. The contractor will be responsible to repair or fill ruts in soil greater than three inches in depth at these locations if rutting occurs.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent. Park laws and policies can be found at https://www.nps.gov/sacn/learn/management/lawsandpolicies.htm.

A. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Pubic Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours:

A. Work at the following sites will not begin prior to 8:00 a.m. CST time: Earl, East Howell, West Howell, and Snake River. Work at all other sites shall be performed between the hours of 6:00 a.m. and 4:30 p.m. CST unless additional hours are requested by the contractor and authorized by the Contracting Officer (CO).

1. All requests shall be submitted to the CO in writing 24 hours in advance and no work shall proceed until written notice is received from the CO. The CO will respond to requests within two business day in writing.

B. Work shall be performed during weekdays (Monday – Friday). No work will be allowed on weekends, Federal Holidays, or in the event of a Federal Government Shutdown.

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site for pumping operations. Confine pumping operations to project areas.

B. In order to prevent resource damage and rutting, trucks and equipment must stay within the boundaries of established roads or driveways.

C. Driveways and Entrances: Keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, public visitors, and emergency vehicles at all times. Do not use these areas for parking or storage of equipment or materials.

3.4 Storage - Staging Areas:

A. St. Croix National Scenic Riverway does not provide areas for staging or storage of equipment or materials.

3.6 Hauling Restrictions: Match State, County, and Township road requirements for all work.

3.7 Housekeeping: Not applicable.

ITEM 4 - COMMENCEMENT, PROSECUTION, AND COMPLETION

4.1 The Contractor shall commence work in accordance with the terms and conditions of the contract.

ITEM 5 - EXAMINATION OF THE SITE

5.1 All bidders are urged to visit the job site and examine existing conditions before submitting bids. All bidders will be held to have the same knowledge concerning the site and the on ground conditions as if they had inspected the job site. No change orders will be approved for work obvious during a site visit.

ITEM 6 - ACCIDENT PREVENTION

6.1 Description: The work of this section consists of establishing and implementing an effective accident prevention program and providing a safe environment for all personnel and visitors.

A. It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary personal protective equipment in good repair at all times.

6.2 Submittals:

A. Accident Prevention Program: Submit for approval an accident prevention program. The program shall include:

1. Name of responsible supervisor to carry out the program

2. First aid procedures

3. Training, both initial and continuing

4. Planning for possible emergency situations

5. Contractor to identify nearest location of medical facility for emergencies

6. Recognition that work will be performed in remote areas with limited communication or cell phone coverage

B. Meeting and Inspection Reports: Safety Meetings: As a minimum, conduct 15 minute weekly "toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all personnel associated with the work. Submit a report of safety meetings and inspections to the Contracting Officer.

C. Schedule: The government requests a schedule at least 7 days in advance of work performed at sites identifying locations and dates that vaults will be serviced. The government understands that work schedules may need to be adjusted due to weather conditions, mechanical breakdowns, illness, etc. However, the Contracting Officer must be notified immediately of unexpected schedule changes.

6.3 Qualification of Employees:

A. Ensure that employees are physically qualified to perform their assigned duties in a safe manner to include operators of vehicles and equipment. Provide operating instructions for all equipment.

B. Do not allow employees to work whose ability or alertness is impaired because of drugs, fatigue, illness, intoxication, or other conditions that may expose themselves or others to injury.

6.4 Accident Reporting: The Contractor shall report all accidents to the Contracting Officer or designee as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

6.5 First Aid Facilities: Provide adequate facilities for the number of employees and the type of work performed at the site.

6.6 Emergency Instructions: Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

6.7 Protective Equipment: It is the Contractor's responsibility to require all those working on or visiting the site to wear necessary protective equipment at all times.

6.8 Hazardous Materials: It shall be the responsibility of all operators and contractors, functioning within the park to properly clean up, mitigate and remediate if necessary, all unauthorized discharges of hazardous materials or non-hazardous chemical and biological products released from fleet and/or other support vehicles or stationary sources. Response shall be consistent with guidelines established by federal, state and local regulations, and as outlined within the Operator's Safety or Hazardous Materials Business Plan.

A. If a spill, leak or other release occurs, the operator shall as soon as possible, without impeding cleanup, notify the Contract Officer Representative.

ITEM 7 - PROJECT CLOSEOUT

7.1 Description: The work of this section consists of final cleanup, closeout submittals, intermediate inspections, final inspection procedures, and safety precautions.

7.2 Cleaning: Remove all tools, equipment, surplus materials, and rubbish. At completion of servicing each individual vault, project area shall be thoroughly clean and ready for use.

7.3 Intermediate Inspections: The government understands this work may be performed over a substantial time period and visitors may deposit trash in vaults prior to final inspection. Therefore, upon completion of servicing individual vaults, the contractor shall notify the Contracting Officer of completion of work at those vaults within two days. Thereby allowing intermediate inspections to be performed prior to Final Inspection.

7.4 Substantial Completion and Final Inspection: Submit written certification that project is substantially complete, and a final inspection must be requested to the Contracting Officer in writing. The Contracting Officer or designee will make an inspection within 10 days of receipt of request or at a mutually agreeable time.

A. If the work is determined to be substantially complete, following the final inspection, the. Contracting Officer will prepare a Punch List and issue a Letter of Substantial Completion.

B. If the work is not determined to be substantially complete following the final inspection, the Contracting Officer will notify Contractor in writing. Contractor shall request a new final inspection after completing the work. Re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction contract clause.

C. Contractor shall complete the Punch List within 30 calendar days, documented weather permitting.

D. If Contracting Officer determines that the work is not substantially complete; he will immediately notify Contractor in writing, stating reasons. After completing work, Contractor shall resubmit certification and request a new final inspection. Re-inspection costs may be charged against the Contractor in accordance with the Inspection of Construction contract clause.

E. If Contractor completes all items of work on the Punch List and all contractually required items, Contracting Officer will issue Letter of final acceptance of work.

F. If the Contractor fails to complete the work within the time frame, the Contracting Officer may correct the work with an appropriate reduction in contract price or charge for re-inspection costs in accordance with the Inspection of Construction contract clause.

G. Disposition of any permits and warranties required by the specifications in this section.

7.5 Acceptance of the Work: After all deficiencies have been corrected, a Letter of Acceptance will be issued. A Release of Claims document must be executed and submitted to the Contracting Officer before final payment can occur.

7.6 Warranties – Not applicable.

END OF SECTION

STATEMENT OF WORK

Provide Industrial Vacuuming and Septage Removal and Disposal Services at Various Locations along the St. Croix National Scenic Riverway

GENERAL SPECIFICATIONS

Background: The National Park Service, St. Croix National Scenic Riverway (SACN) provides toilet facilities in the form of vault toilets to the public at many locations throughout the Riverway. Often time’s visitors utilize these vaults as garbage receptacles and over a period of time items other than human wastes have accumulated within the vaults. The NPS looks to have a contractor remove the materials from the toilet vaults.

Description of Work: The intent of this contract is to secure services for industrial vacuuming and pumping and removal of the sewage, trash, and solids debris from 31 Vault Toilets located within the St. Croix National Scenic Riverway. In accordance with Federal, State and local laws, a Certified and Licensed Contractor shall remove and dispose of all, septage, liquid, semi-liquid, solid waste matter, debris, trash, and any other foreign material from the vaults and holding tanks. The Contractor shall clean up all spilled/dropped/leaked materials, including sewage, water, trash, chemicals, grease, oil, etc., as a result of pumping and related activities inside and/or surrounding the vault toilet buildings. There may be non-standard items present in each unit, and it is the Contractor’s responsibility to remove and dispose of them. Some vault tanks may require water to be added and/or contents to be thoroughly mixed in order to remove materials. The contractor is responsible for determining the best method of removal and cleaning the vault tanks and provide the necessary supervision, labor, supplies, equipment, and other items to complete the project. The Contractor will transport all septage, material, trash, and debris removed from the vault toilets and tanks to a certified or licensed and state approved disposal facility for proper treatment and disposal in accordance with state and local laws and codes. The Contractor is responsible for ensuring each site is clean and acceptable for public use prior to departure from servicing each location, including the filling of the vault tanks with a minimum of 50 gallons up to a maximum of 75 gallons of fresh water after pump-out. If the contractor’s work at any site exceeds 2 hours due to any situation including mechanical failure, portable toilet facilities will be provided immediately at that site to park visitors by the contractor. Appropriate safety procedures and personal protective equipment will be utilized and all work will be conducted under proper hygienic methods. Due to potentially hazardous atmospheric conditions, the contractor will not be approved to physically enter the vault tanks. The contractor’s tools, hoses, sprayers, nozzles, etc. may enter the vault tanks. It is imperative to note that this work is not a normal routine septic / septage pumping, however, this type of work is more industrial vacuuming in nature due to the accumulation of solids, trash, and debris. Note: Vault tank size specified below is an estimate. Furthermore, many vault tanks will not be at full capacity at time of pumping and vacuuming. Additionally, to prevent resource damage and rutting, trucks and equipment must stay within the boundaries of established roads or driveways. Contractor will not perform work at the following sites when the soil is not firm enough to prevent rutting beyond two inches in depth: Phipps, Earl, West Howell, Sand Rock Cliffs, Sunrise, and Snake.

Contractor Responsibility: The Contractor is responsible for and shall provide everything including, but not limited to, all equipment, supplies, transportation, labor, testing, fees, and supervision, necessary to complete the work, except for that which the contract clearly states is to be furnished by the Government. The contractor’s operators and equipment shall be capable of removing contents noted in the description of work. At a minimum, the contractor’s hose utilized for removing the materials must be at least six inches in diameter in order to accommodate the type of solids, trash, and debris to be pumped. At some locations additional lengths of hose may be required to provide the ability to reach the vaults. Furthermore, the contractor must be able to and is responsible to obtain and transport fresh water to add to the vaults. Additionally, the Contractor shall supply the service vehicle capable of transporting human waste materials to or from all sanitary septic facilities in accordance with Federal, State and local laws. The Contractor is responsible for and shall submit all permits and licensures necessary to remove, transport, and disposal of the contents of the vaults. The contractor is responsible for locating and coordinating the proper treatment facility and shall provide the name and location of treatment facility to the NPS. The contractor shall provide a receipt within 5 business days for each load of waste material disposed of. Each receipt should indicate the date, time, receiving facility location and address, and number of gallons disposed of. If removed, risers will be reinstalled and caulked properly. If damaged, access hatches, risers, and all other government facilities will be repaired or replaced by the contractor. The contractor may be requested to lock vault tannak access hatches upon completion of work. The contractor will provide a written schedule indicating the dates which the vault toilets will be serviced.

NPS Responsibility: Adhering to the contractor’s schedule, the NPS will unlock specific vaults prior to the Contractor performing scheduled work. The NPS will provide GPS coordinates and maps depicting locations of each vault toilet. The NPS will allow access to sites by removing or opening gates, chains, bollards, or boulders. The NPS will replace any bollards or boulders that has been removed.

Location and Description and Tank Size

Location: This project is located within the Upper District of the St. Croix National Scenic Riverway. The Upper District spans the length of the Namekagon River and the upper stretches of the St. Croix River and is located within many counties of Wisconsin and Minnesota. Maps are general in nature and are not to be considered as definitively identifying locations. GPS coordinates are approximates. The contractor shall field verify vault locations and their ability to access each vault toilet and their ability to perform the required services. Some vault toilets are situated on or near un-improved roads, driveways, or trails and may be difficult to access with large vehicles and equipment. Most locations are located in rural areas. No trees may be removed to allow access to vaults or locations.

Note: Vault tank sizes are estimates and many vault tanks are not currently at full capacity. Total amount of contents (sewage, trash, liquids, solids debris, etc.) varies at each location. Contractor will be responsible to field verify quantities and ability to access each vault toilet at each location listed above.

Conduct & Public Safety

All Contractor supplied equipment shall be safe for use in public areas and shall not leak any oil or other vehicle fluids or any effluent from hoses, fittings, or tank. The Contractor shall place hazard cones when working in the Vault and Holding Tank areas, or if impeding vehicular traffic, and adhere to all applicable Wisconsin or Minnesota DOT, OSHA, and NPS regulations regarding worker safety and traffic and pedestrian control. Contractor shall utilize the Manual of Uniform Traffic Control Devices for a reference guide. https://mutcd.fhwa.dot.gov/

Performance Schedule - Hours and Frequency of Work

Work at the following sites will not begin prior to 8:00 a.m. CST time: Earl, East Howell, West Howell, and Snake River. Work at all other sites shall be performed between the hours of 6:00 a.m. and 4:30 p.m. CST unless additional hours are requested by the contractor and authorized by the Contracting Officer (CO). All requests shall be submitted to the CO in writing 24 hours in advance and no work shall proceed until written notice is received from the CO. The CO will respond to requests within two business day in writing. Work shall be performed during weekdays (Monday – Friday). No work will be allowed on weekends, Federal Holidays, or in the event of a Federal Government Shutdown. The contracting officer shall be notified 7 days in advance of work performed at any site and a schedule shall be given to the contracting officer. Work cannot be performed while contents of the vaults are frozen. Contractor must verify with the contracting officer that conditions are conducive to vacuuming and pumping. Additionally, local road bans may apply in certain locations and it is the contractor’s responsibility to determine such and abide by posted road bans.

Other

SITE VISIT: A contract Pre-bid site visit meeting is highly encouraged to verify the work to be performed, locations, and existing conditions prior to bidding. The Contracting Officer (CO) or designee will make arrangement for Pre-bid site visit(s).

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