A04_SOW_Anchorage_Campbell_Tract_Fire_Retardant_Investigation.docx

BLM Alaska Solicitation #140L6324Q0029

Anchorage Campbell Tract Statement of Work Fire Retardant and Land Fill Investigation

Introduction The Bureau of Land Management (BLM) Campbell Tract (CT) is a 730-acre designated Special Recreation Management Area (SRMA), providing year-round outdoor recreation opportunities in a natural setting for nearly 500,000 urban visitors annually. The area is set aside as an administrative site, which the BLM maintains for Federal interagency office facilities, maintenance shop, warehouse, aviation resources (multi-pad heliport and 5,000-foot gravel airstrip), communication sites, and the Campbell Creek Science Center (CCSC).

Campbell Tract site is a formerly used defense site used as a satellite military airfield in the 1940’s and 1950’s. Maintenance and refueling operations were routinely performed on P38 airplanes and associated support vehicles. The site was later used as a wildland fire fighting base to include aerial fire-retardant operations.

The BLM is conducting an environmental investigation within the CT to establish whether soil has been impacted by historic spills of retardant used to fight forest fires or by landfill activities. The investigation will employ geologic, chemical and geophysical methods to collect soil data needed to verify the presence or absence of chemicals found in retardant. Investigation results will be the basis for deciding whether remedial action is necessary.

Contract Tasks Requirements The Contractor shall furnish all personnel, equipment, supervision, transportation, supplies, and incidentals to perform all work necessary for completion of the tasks described in this SOW. The contractor shall also comply with the following specific requirements:

1. The contractor shall obtain all necessary permits and make all necessary notifications to conduct this project.

2. Field work at the site shall be done in presence of a BLM Alaska Field Office (AFO) Project Inspector (PI).

3. The contractor shall be responsible for all necessary utility locates whether publicly or privately owned.

4. Execution of this project shall comply with National Environmental Policy Act (NEPA) policy by preventing and controlling invasive non-native plant and noxious weed introduction or spreading per Executive Order 13112.

The contractor shall observe the standard practice of decontaminating all equipment before mobilization and prior to demobilization. The contractor shall thoroughly clean all vehicles, transport equipment used in access and construction. Wash/rinse wastewater used on equipment before demobilization from the site will be disposed of on site. All parts of field equipment and soiled material shall be sprayed using a high-pressure sprayer. Where feasible, water sprayed under high pressure shall directed to the insides of bumpers, wheel wells, undercarriages, inside belly plates, excavating blades, buckets, tracks, rollers, drills, buckets, shovels, any digging tools, and any other equipment to remove potential weed and weed seed carrying soil, greasy dirt, and vegetative material.

Due to unknown subsurface conditions, personal protective equipment may be required. All investigation derived waste shall be collected in suitable containers and disposed of in a manner consistent with federal and State of Alaska regulations. All wheeled or tracked equipment brought onto BLM managed lands must be decontaminated prior to entry to ensure it is weed and weed seed free.

All operations shall be conducted in such a manner as not to cause damage or disturbance to any historical or archaeological sites and artifacts. The Antiquities Act (1906), Archaeological Resources Protection Act (1979), Federal Land Policy and Management Act (1976), and general United State property laws and regulations, all prohibit the appropriation, excavation, injury, or destruction of any historic or prehistoric ruin or monument, or any other object of antiquity situated on lands owned or controlled by the United States (16 U.S.C. 470; 16 U.S.C. 432; 43 U.S. 1733(a); 18 U.S.C. 1361; 18 U.S.C. 641; 43 CFR 8365.1). Such items include both prehistoric stone tools and sites, as well as historic log cabins, remnants of such structures, and refuse dumps. Should any such site be discovered during the course of field operations, the contractor shall avoid impacting such materials, and will immediately notify the BLM Project Inspector, who will contact a qualified cultural resource specialist.

Phase 1 - Ground Penetrating Radar Survey The contractor shall conduct GPR surveys at the 8 locations identified on the attached CT map. Survey areas are generally free of obstructions and the surface conditions are a mix of gravel, grass, and asphalt. The surveys shall include field work, data interpretation (size and depth of anomalies, etc.), and a deliverable that includes text describing the project objectives, methods used to collect data, circumstances that affected data quality, detailed site maps with anomalies identified, discussion of results that addresses how results address project objectives. All anomalies shall be summarized in a table that describes the nature of the anomaly, precise location, depth, and field conditions in the vicinity that potentially affect characterization.

Phase 2 - Anomaly Characterization A maximum of two soil samples shall be collected from the up to 15 GPR anomalies using a drill rig or minimally invasive collection technique. The depth of sample collection shall be limited to a maximum of 15 feet below ground surface unless groundwater is encountered at a depth of less than 15 feet. No invasive investigation techniques will be utilized on the main airstrip surface.

Sample headspace shall be field screened using a photo ionization detector and the results reported as part of characterization results. All soil samples shall be sent offsite for laboratory analysis using EPA VOC method 8260, and EPA SVOC method 8270. The estimated removal volume of each anomaly location should be calculated for future actions.

The contractor shall request analytical results be reported on a standard turn-around basis.

Deliverables The deliverables to be submitted for this project are:

· Project Schedule

· Work Plan

· Summary Report

All three submittals shall be submitted in draft form for BLM comment. The final work plan and report shall be consistent with comments by BLM. The contractor shall not mobilize until the work plan has been approved by BLM.

Work Plan and Schedule A schedule summarizing deliverable milestones, work plan, field work, and reporting. The draft and final project schedule shall be submitted to BLM in PDF. No hard copy schedule is required.

The work plan shall consist of a brief summary of the project, including objectives and specific tasks to be completed per this scope of work. The work plan shall also contain a Field Sampling Plan, a project Quality Assurance Project Plan and a project Health and Safety plan. The work plan shall include field methods, and proposed sampling/analysis approach.

Summary report The report shall describe the GPR surveys at each location, soil conditions at each excavation, field evidence of potential contamination based on GPR and soil sampling results, and discussion of applicable background information and data analysis. The report shall contain detailed site maps with anomalies identified. The presentation of results shall include all information (to include GPS coordinates) needed to reacquire locations of interest in the future. Data collected for this project shall be summarized and recommendations for future action discussed.

The report shall also include a section describing any deviations from the work plan and the reason for those deviations. Soil sample chain of custody forms, permits, and all other documentation compiled through the course of the project shall be appended to the report. The final report shall be submitted within 90 days of the completion of field work.

Review/Comment Procedures Initial draft deliverables shall be submitted to BLM for review and comment. The overall document review process is as follows:

· Submit draft deliverable to BLM for review.

· BLM and the contractor shall meet to discuss comments and resulting changes to the draft deliverable.

· Submit revised draft deliverable to for review.

· Submit revised formal responses and final deliverable to BLM.

The contractor shall submit the draft work plan and report in PDF. The PDF shall be complete, including all text, figures, tables, and appendices. A separate Word 2010 file containing text only shall be submitted with the PDF file. The BLM shall submit comments using the track changes capability in the Word 2010 file.

The contractor shall submit three bound hardcopies of the final work plan and final report in PDF format. The PDF shall be bookmarked. All figures shall be submitted in native format in addition to the PDF. All figures generated using GIS software shall be submitted as shape files in ESRI compatible electronic format. A copy of all comments with final responses shall be submitted along with the final work plan and final report.

Compliance with Section 508 of the Rehabilitation Act The PDF formatted draft and final versions of all deliverables, except the project schedule, shall all comply with Section 508 of the Rehabilitation Act. Section 508 requires that Federal agencies' electronic and information technology is accessible to people with disabilities to assure accessibility by the visually impaired using assistive technology such as screen readers and refreshable Braille displays. Guidance on Section 508 compliance is available at http://www.section508.gov/. In meeting this requirement, the contractor shall use the following checklist:

1. Document file name does not contain spaces or special characters.

2. Document file name should be concise, generally be limited to 20-30 characters, but make the content of the file clear in the context in which it is presented.

3. Document properties for Title, Author, Keywords, and Language are properly filled out.

4. If the edit function of Adobe Acrobat was used, all Comment and Markup items must be deleted.

5. A visual check has been done to ensure no hidden data from MSWord or other applications used to create the original document are present.

6. All images and/or non-text elements have alternative text descriptions (see Note 4 below).

7. All charts and graphs have an alternative text description and provide a description in the text immediately below the chart/graph.

8. Files of 10 pages or more have internal bookmarks.

9. Color is not used to convey important information, e.g., "See red text below."

10. Data tables identify row and column headers.

11. Layout tables do not identify row and column headers.

12. Data cells in tables are associated with row and column headers.

13. All tables read from left to right and top to bottom.

14. All hyperlinks use the full Web address, e.g., http://www.blm.gov/ (not simply www.blm.gov).

15. Pages with multi-column text, tables, or call-out boxes have been checked for correct reading order using the Acrobat Professional "Read Aloud‟ function.

16. All needed accessibility tags have been added and a full Accessibility Report has been run in Adobe Acrobat Professional 10* or higher showing no errors present.

17. A separate text-only version has been provided when there is no other way to make the content accessible. (Example: An organizational chart must have a text-only version).

Checklist Notes:

1. If content will be available as html or text, it is not required that the accompanying PDF file be Section 508 accessible.

2. A PDF created by scanning a paper document in TIFF or another image format is not 508 compliant. Either a text-only version must be provided, or, for complicated figures and maps, the ALT tag must have title and description and a point of contact person as defined in the following:

"Map Title _____ Description ________. If you need help in using the data or information here, please contact the Alaska State Office Public Information Center at 907-271-5960.

Adobe provides Accessibility best practices at:

http://www.adobe.com/accessibility/best_practices.html#acrobatx

3. PDF forms require a specialized accessibility review because they present an additional degree of complexity.

4. If a graphic is purely decorative or included for spacing purposes (such as a 1 pixel gif spacer), an ALT tag is not required. If the graphic is not referenced at a specific point in the text, it’s best to include it in the reading order at a convenient point, for instance, at the end of a paragraph.

Additional guidance on DOI policy for complying with Section 508 of the Rehabilitation Act can be found at: http://www.hhs.gov/web/policies/checklistpdf.html.

Contractor Quality Control The Contractor shall ensure that appropriate internal quality control practices are employed throughout the performance of this contract. The Contractor’s quality control practices shall be internal, meaning that the Contractor shall not use the Bureau of Land Management technical review and comment procedure as a substitute for the appropriate internal quality checks and corrections. The objectives of the Contractor’s quality control practices shall be to ensure that submittals are complete, internally consistent, technically accurate, in compliance with accepted industry practices, and generally free from copy errors such as misspellings, grammatical errors, formatting problems, etc.

Additional objectives of the Contractor’s quality control practices shall be to ensure that all procedures, including but not limited to chemical data review, field practices, and oversight of subcontractors’ work, are checked for completeness, consistency, technical accuracy, compliance with accepted industry practices, and general absence of errors throughout the performance of the procedure. The goal of the Contractor’s quality control practices shall be to identify and correct problems before they are carried forward in the project, and to ensure that submittals meet professional standards of quality. Documents and procedures that are incomplete, internally inconsistent, and technically inaccurate, out of compliance with accepted industry practices, affected by large numbers of copy errors, or otherwise not completed or submitted in accordance with the requirements specified in this PWS will be rejected.

Public Affairs All data and reports generated under this contract shall become the property of the Government. Distribution of data or reports to any other source is prohibited. The Contractor shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. If approached by the news media, the Contractor shall refer them to the Contracting Officer for response.

Proposal The Contractor shall prepare a firm-fixed price proposal for negotiation with the BLM contracting officer based on this PWS. All work necessary to complete the project shall be identified within one of the described tasks. No work shall be outside of these tasks. The Contractor may further subdivide tasks for clarity but may not add tasks. The proposal shall present the rationale for the level of effort for each item. The level of effort shall include labor rates, labor hours, and labor categories appropriate for the items. All proposed services, materials, and equipment shall be itemized and specified.

BLM Authority and Points-of-Contact:

The BLM Contracting Officer is the only person with the authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to:

· Direct or negotiate any changes in the Statement of Objectives or specifications;

· Modify or extend the delivery date;

· Change the delivery schedule; or

· Otherwise change any terms and conditions of this contract.

The BLM Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, the said authority remains solely in the BLM Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the BLM Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The BLM Contracting Officer will notify the Contractor of any work that is determined to be noncompliant with the contract requirements. The Contractor shall take immediate corrective action after receipt of such notice. The BLM Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective actions have been taken.

Contracting Officer – Lisa Brune lbrune@blm.gov, 907-271-4453 Contracting Officer’s Representative – Francis Marley fmarley@blm.gov, 907-267-1226 image1.png