A04_SOW_1.docx

Statement of Work Architect-Engineer (A-E) Services for Repair/Rehab of Existing Ridgefield NWR Intake United States Fish and Wildlife Service Ridgefield National Wildlife Refuge February 15, 2022

1.0 General Information

1.1 The United States Fish and Wildlife Service (USFWS) has a request for A-E Services to prepare full biddable construction documents for the repair/rehab of the existing Ridgefield NWR intake per the tasks as identified in this scope of work.

1.2 Refer to Federal Acquisition Regulation (FAR) Clause 52.236-22, the Estimated Cost of Construction contract price for the project described is anticipated to be $750,000.00 to $1,250,000.00. When preparing the Architect-Engineer Fee Estimate, the design will be based on 6 percent of the estimated cost of construction contract price.

1.3 The A-E shall promptly notify the COR and CO if it finds that the project being designed will exceed or is likely to exceed the construction funding limitations and it is unable to design a usable facility or project within these limitations. Upon notification, the COR and CO will review the A-E’s estimated cost of construction to determine the appropriate action(s) (e.g. de-scoping; creation of optional tasks).

1.4 Performance Period: The overall period of performance is Contract Award + 365 Calendar Days including permitting.

1.5 All work will be in accordance with the Task Order Proposal Request Technical Requirements found in the parent IDIQ contract.

2.0 Scope of Work

2.1 General: The A&E will develop full design plans and specifications and required environmental permit applications and consultation for the rehabilitation of the existing intake. Water intake screening improvements and fish passage improvements will generally consist of modifications, improvements, and/or replacement of the existing water intake structure. Work will consist of collecting all pertinent data needed to determine status of compliance with all NOAA Fisheries criteria related to fish screens and passage. All incidents of non-compliance will be identified, along with potential alternatives to remedy non-compliance.

A Preliminary Engineering Report will be developed to describe existing conditions, areas of non-compliance, potential alternatives to remedy non-compliance, and operational constraints that may impact selection of alternative improvements. The presence of Endangered Species Act (ESA)-listed species dictates the need for careful evaluation of the situation, and to document the rationale behind all alternatives to be considered. Following a review of alternatives and concepts presented in a Preliminary Engineering Report, a recommended solution will be identified and presented for implementation in the Final Engineering Report. This Final Engineering Report will serve as the basis for design development of preferred alternatives for each major component of work.

Based on the findings of the Final Engineering Report the A&E will develop the preferred alternative(s) into 100% Biddable Construction Documents as identified in this scope of work.

2.2 Project Area: The study area will include Ridgefield NWR Bachelor Island Slough from the location of the existing intake downstream 250ft and upstream approximately 500ft upstream. The project reach will be defined as the area below the ordinary high water mark plus 2-feet.

2.3 A-E services will include, but not be limited to:

Task 1 – Initial Site Investigation, Data Collection and Report:

Consult with Service and stakeholder personnel to identify species/critical habitat present and their seasonal migration timing. Describe rationale and requirements for capture, enumeration and release of any fish from Ridgefield NWR Bachelor Island Slough, including fish necessary for ongoing in-stream research projects. Initial Site Investigation and Report will include:

· Initial site visit to coordinate field work, verify stakeholder goals and objectives and review reference materials and other documents provided by the USFWS that are pertinent to the project.

· Evaluate creek flows relative to facility water rights and water needs for fish passage.

· Review and describe existing operational conditions.

· Identify all areas of the operation that are not compliant with NOAA Fisheries criteria at the general existing intake location.

· Determine environmental and cultural clearance permit requirements.

· Provide a narrative Site Investigation Report summarizing the initial site investigation and any preliminary alternatives discussed.

Deliverables: Field Investigation Report (PDF format)

Task 2 – Topographic Survey & River Transects:

The A&E will conduct topographic and bathymetric survey of the facility within the defined Project Reach.

· Topographic survey of project area (both sides of river);

· Provide river transects at approximately 50’ intervals – approximately 250ft downstream and upstream approximately 500ft from the existing point of diversion (for bidding purposes 15 transects will be assumed);

· Transects will be collected perpendicular to the flow and include major slope breaks and inflection points along with any important geomorphic features.

· Final topographic survey and river transects – existing and new survey data will be compiled into both CAD and GIS base files. These files will serve as the basis for design drawings and report figures, respectively.

Task 3 – Hydrologic and Hydraulic Analysis:

Data gathered from the existing as-built drawings and the topographic survey will be used to create waterbody cross sections and imported into HEC-RAS to develop a hydraulic model of the existing stream channel. This model will be used to evaluate the hydraulic conditions of existing fish barrier and water intake structures. A hydrologic analysis will also be completed to develop the input data for the hydraulic model. As part of the detailed hydrology and hydraulic analysis, the 95%, 50% and 5% exceedance flows for the project site will be determined for the operational periods for each facility component evaluated. Synthetic records for the project specific location will be developed based on the drainage basin area and USGS stream gage data. StreamStats data from USGS may be utilized to aid in developing the synthetic records if there is insufficient gage data available. This analysis will be used to determine water surface elevations during primary fish passage durations and to define basin flow characteristics to evaluate and compare velocities and flow volumes to the NMFS criteria at intake locations.

Task 4 – Preliminary Technical Engineering Report:

Prepare a Preliminary Engineering Report summarizing information collected and developed for each alternative. Furnish the report to the Service for circulation to the stakeholders and comment. Review and incorporate the received comments into the report. This report will describe existing conditions will describe potential alternatives. The report will also include:

· Development of a basic site plan from existing and new survey information.

· Hydrologic and Hydraulic analysis and exceedance curves based on available gaging data.

Statement of Work Architect-Engineer (A-E) Services for Repair/Rehab of Existing Ridgefield NWR Intake

US Fish and Wildlife Service Ridgefield National Wildlife Refuge

US Fish and Wildlife Service Ridgefield National Wildlife Refuge

· Prepare graphics (sketches, drawings or photographs) of each alternative. For bidding purposes two (2) drawing sheets will be assumed for each alternative. One alternative is to include the option to dredge maintain and/or repair existing intake in lieu of replacement.

· Prepare an opinion of probable cost for each alternative (AACE Class 5 construction cost estimates).

· Preliminary consultation with Federal & State natural resource agencies to determine permitting and environmental compliance implications associated with potential alternatives for infrastructure improvements.

· Prepare draft report summarizing above findings.

Attend a meeting virtually and/or at the project site to present and discuss the findings in the preliminary engineering report. Following the meeting, finalize the report to incorporate any substantive comments and document the selected alternatives. It is assumed that the Service will provide all comments on the preliminary report by the close of the meeting.

Deliverables: DRAFT Engineering Report (PDF format)

Task 5 – Final Engineering Report:

Following the meeting the Preliminary Engineering Report Review Meeting, the Contractor will incorporate all substantive comments and document the selected alternatives, in the development of a Final Engineering Report. This final report will document in detail the preferred alternatives selected to address areas of non- compliance or concern, setting the stage for design development along with the associated permitting. The Final Engineering Report will also be distributed to project stakeholders for review at the direction of the Service.

Deliverables: FINAL Engineering Report (PDF format)

Task 6 – 35% Design Development: (OPTIONAL TASK #1) Prepare 35% draft design documents consisting of drawings, plans, specifications and an engineer’s opinion of possible construction cost for the preferred alternatives identified in the Preliminary Engineering Report. The drawings will develop civil site design components (dimensions, utilities, grading, etc.), including preliminary dewatering and stream restoration drawings and preliminary structural, mechanical, electrical and controls drawings. The A&E will participate in informal consultation meetings with FWS, WDFW and NMFS to review the design and solicit comments from these agencies.

Drafts of the deliverable 35% design documents will be provided for a review by FWS in a review meeting (location to be determined) and any last comments will be incorporated into the finalized 35% design documents.

Deliverables:

_1_ Electronic set of 35% design drawings, specifications and engineer’s opinion of probable construction cost (.pdf format)

Task 7 – 65% Design Development: (OPTIONAL TASK #1) Upon approval of the 35% Design Development submittals, where all comments have been addressed, the A-E will prepare 65% draft Construction Documents consisting of drawings, specifications and an engineer’s opinion of probable construction cost for the selected design. The A-E will furnish review copies of the 65% Construction Documents to the USFWS within 60 calendar days (or provide another duration) after responding to comments concerning the 35% Design Development submittal.

Deliverables:

Task 8 – 100% DRAFT Design Development: (OPTIONAL TASK #1) Upon approval of the 65% Construction Submittal, where all comments have been addressed, the A-E will prepare 100% draft Construction Documents consisting of drawings, specifications, an engineer’s opinion of probable construction cost and an engineer’s opinion of possible construction schedule. The A-E will furnish review copies of the 100% Construction Documents to the USFWS within 30 calendar days (or provide another duration) after receipt of comments concerning the 65% Construction Document submittal.

Deliverables:

Task 9 – 100% FINAL Design Development: (OPTIONAL TASK #1) After completing the response to the USFWS 100% review comments, the A-E will prepare Final Construction Documents consisting of final plans, specifications, engineer opinion of possible construction cost and an engineer opinion of possible construction schedule. The A-E will furnish copies of the Final Construction Documents to the USFWS within a yet to be determined number of calendar days. Final submittal will be assembled into bid-ready documents. During the contract solicitation period the A-E will respond to RFIs and prepare written clarifications and addendums to the solicitation.

Deliverables:

_2_ Electronic disks/thumb drive each containing:

· Response to the comments received on Task 3 Deliverables (PDF format);

· Set of the Final Stamped Drawings and Specifications (PDF format & AutoCAD/ctb files);

· Engineer Opinion of Construction Cost (PDF format);

· Bid Schedule;

· Submittal Register that includes a minimum listing of required submittals during construction.

Task 10 – Construction Administration: (OPTIONAL TASK #2) Provide construction administration services such as but not limited to, shop drawing/submittal review, weekly attendance at progress meeting, responses to request for information, modification to plans and/or specifications, addressing differing site conditions, verification of contractor record documentations, attendance and recording at punch lists/backchecking and other tasks generally associated with construction administration.

Task 11 – Environmental Permitting, Preparation & Submittal: (OPTIONAL TASK #3) A-E, in consultation with the FWS, will prepare a Joint Aquatic Resource Permit Application (JARPA) to the US Army Corps of Engineers (Corps), will determine if this would be a Nationwide Permit or an Individual Permit. A-E will perform a wetland delineation, as necessary, using the 1987 Corps Wetland Delineation Manual and document the delineation on approved forms. Assuming that a Nationwide Permit is applicable at this site, the A-E will prepare a Pre-construction Notice and report on the delineated wetlands, proposed impacts, and any proposed mitigation. A&E will submit the prepared materials to the FWS for review and signature, and transmittal to the Corps for determination of Nationwide Permit applicability.

For this requirement consolation would include NOAA Fisheries which has jurisdiction for ESA listed species and the Washington Department of Fish and Wildlife which will issue a Hydraulic Project Approval (HPA) permit. If the regulatory determines through a Biological Assessment (BA) or other review, that the project is likely to adversely affect a listed species, formal consultation is required. This is not the anticipated outcome. However, if formal consolation is required the A&E will be allowed to renegotiate the level of effort for this Task. The FWS will determine how to proceed in this event. Options include implementation of the project alternatives, project modification or project termination for convenience. The FWS may disagree with the biological opinion and proceed or apply for an exemption to the regulatory agency with the assistance of the A&E.

A clear comprehensive project description will be required. The project description will outline in detail the project work activities and timelines.

Further anticipated resource investigations needed for project completion include:

· Endangered Species Act Section 7 consultation. Based on the scope of the project, significant impacts to listed species are not anticipated and Section 7 consultation is anticipated to be informal, resulting in a “not likely to adversely affect” determination by FWS and NMFS. If the informal consultation indicates that a Biological Assessment (BA) or other review is required and that the project is likely to adversely affect a listed species, formal consultation will be required, and the A&E will be allowed to renegotiate the level of effort for this Task. The FWS will determine how to proceed in this event. Options include implementation of the project alternatives, project modification or project termination for convenience.National Historic Preservation Act Section 106 consultation: As the lead Federal Agency, FWS is also responsible for the Section 106 compliance. Based on the scope of the emergency repair project, no impacts to historic structures are anticipated. The A&E’s archaeologist will coordinate with USFWS historic preservation staff to document the project as necessary for the Section 106 compliance.

Confirmation of any general construction or planning County permit requirements.

Deliverables:

_1_ Draft Detailed Project Description (DPD) for FWS review and comment (PDF format);

_1_ Final DPD to USFWS incorporating previous review comments (PDF format);

_1_ Draft JARPA Permit Application Documents to FWS for review and comment (PDF format);

_1_ Final JARPA Permit Application Documents to FWS incorporating previous review comments. The FWS will submit the Final Permit Application Documents (PDF format).

3.0 Inspection and Acceptance

Inspection and acceptance will be determined by the COR. Refer to Section 5.0 of the Task Order Technical Requirements of the base contract for additional information.

4.0 Invoicing and Payment

4.1 A-E shall not invoice between September 20th thru October 25th, due to the seasonal financial system closure.

4.2 Invoices shall be made monthly in accordance with FAR Clause 52.232-10. Prior to submitting invoices into the Invoice Processing Platform (IPP), invoices shall be electronically submitted to the COR for review, following the format of Paragraph (a) (2) of FAR Clause 52.232-26.

4.3 Prior to the final invoice, the A-E shall have been provided approval by the COR stating all deficiencies have been corrected. Refer to Paragraph (d) of FAR Clause 52.232-10 for additional information related to the final invoice.

5.0 Government Availability

All access will be coordinated with the Refuge Project Manager available Monday thru Friday from 7:30 AM to 4:30 PM (Local Time), excluding Federal Holidays. Availability outside the dates / hours shall be coordinated with the COR at least two business days in advance. A-E shall coordinate with on-site staff at least two (2) business days prior to accessing the facility or the project site location.

6.0 Points of Contact

6.1 Technical / COR:

U.S. Fish and Wildlife Service Division of Engineering Attn: Mark Behrens, Project Manager, COR 911 NE 11th Avenue Portland, OR 97232-4181 mark_behrens@fws.gov 503-260-5805 (cell)

6.2 Project Leader:

Juliette Fernandez, Refuge Manager Ridgefield National Wildlife Refuge Complex Ridgefield, WA Juliette_fernandez @fws.gov

Total: