A04- Signed_JA Bridge Support NESA v2 eud bt.pdf

1 Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center

March 25, 20120

JUSTIFICATION AND APPROVAL

FAR PAR 13.501(a)

SOLE SOURCE ACQUISITIONS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES

FOR CERTAIN COMMERCIAL ITEMS

UNDER FEDERAL ACQUISITION REGULATION (FAR) 13.5

1. AGENCY AND CONTRACTING ACTIVITY:

Agency:

Department of Defense Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center 300 5th Ave, BLDG 62, Fort McNair DC 20319-5066

Contracting Activity:

Department of Defense (DoD) Washington Headquarters Services, Acquisition Directorate (WHS/AD) Research, Logistics, and Analysis Branch (RLAB) 4800 Mark Center Drive, Suite 09F09-02 Alexandria VA. 22350

2. DESCRIPTION OF ACTION:

This justification is to issue a new Firm Fixed Price sole source purchase order Integrated Resource Technologies, Inc. The Government anticipates awarding a purchase order in accordance with (IAW) FAR 13.501, under the simplified acquisition procedures.

3. DESCRIPTION OF SUPPLIES/SERVICES:

The Near East South Asia Center was launched in October 2000, the NESA Center’s mission is to enhance stability in the Near East and in South Asia by providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related de-cision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States.

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

Acquisition Directorate

2 Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center

The Center builds on the strong bilateral relationships between the United States and countries in the NESA region by focusing on a multilateral approach to addressing regional security concerns and issues. It is designed to meet the knowledge needs of national security professionals by providing a forum for rigorous examination of the challenges that shape the security environment of the region. The Center provides a focal point where na-tional decision makers can gather to exchange ideas and explore tools for cooperative problem solving.

The overall objective of the bridge contract is to continue the following services with-out interruption and satisfy NESA needs in providing program management support service:

The contractor shall provide Regional Centers technical, academic, logistics, and ad-ministrative support services for seminars, conferences, symposia, and other academic events (Track II) as well as extended and quick turnaround analytical research materi-als.

The Contractor will perform technical, academic, logistics, and administrative support services tasks that will enable the appropriate regional center to achieve its current pro-grams and other programs that will be developed. On request but at least bi-monthly, provide the status of financial obligations approved by the Government (CORs) to sup-port all categories of programs via a contractor’s independent system.

Provide a stand-alone mechanism to rapidly verify the accuracy of financial infor-mation to include detailed invoices with all supporting documents in accordance with USG regulations.

Provide appropriately skilled personnel as required to meet service objectives. The

Contractor will also provide bilingual (where required), technically-qualified operation and support analysts with experience in international policy to support the detailed planning, organizing, coordinating and execution of numerous research efforts, confer-ences, and seminars to include Track II programs worldwide as specified in each RCs program plan.

When providing the services such as (but not limited to) lodging, transportation, and interpretation the Contractor shall solicit at least three (3) quotes.

The contractor must maintain the technical skills and financial means to provide sup-port per the contract terms.

Proposed Period of Performance and Cost Estimate:

Performance Periods

Period of Perfor-mance

Estimated Cost

Base Period 29 March 2020 – 28 June 2020 $ 195,000.00

3 Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center

4. AUTHORITY CITED:

This action is under the procedures of under the procedures of Federal Acquisition Regulation (FAR)

13.5 under the authority of:

☒41 U.S.C. 1901. Simplified Acquisition Procedures ☐41 U.S.C. 1903, Special Emergency Procurement Authority

5. REASON FOR AUTHORITY CITED:

Failure to award this bridge contract to Integrated Resource Technologies, Inc. a small business would result in substantial costs to the government, and would cause unacceptable delays. The Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center, requires Defense Studies Service Support provided in HQ0034-19-C-0031 which will expire on 28 March 2020 while the re-compete of the government requirement is ongoing.

The new contract is scheduled to be awarded on 29 March 2020. Integrated Resource Technologies, Inc. is the only organization that has the relevant experience and in-depth knowledge of all aspects of this performance work statement (PWS) to deliver an integrated approach with the highly qualified support necessary to make this bridge contract a success for Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center, This support is mission critical, as the cessation of con-tract support services would have a deeply detrimental effect upon the functioning of Defense Studies Service Support at NESA, primarily affecting mission-facing functions throughout the NESA Cen-ter’s mission to enhance stability in the Near East and in South Asia.

The three (3) month bridge contract will provide the government substantial benefits as it ensures that support to the Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center mission is able to continue with no gap in service. Integrated Resource Technologies, Inc. is uniquely qualified to support the Defense Studies Service Support as it is currently in place with current sup-port knowledge, access, and proper security clearances and has the capability to support this contract with no interruption or schedule impact.

6. Efforts to Obtain Competition:

Although the Government intends to make a sole-source award to Integrated Resource Technologies, Inc., the Acquisition Directorate issued a request for information/sources sought notice on 21 February 2020 with a closing date of 28 February 2020 to the Government wide Point of Entry (GPE), Federal Business Opportunities (FBO.gov), to ensure the widest dissemination to potential vendors for this requirement. The intent of the Sources Sought Notice was to determine if vendors were capable or interested in the NESA Defense Studies Service Support work and to promote competition possibilities. A total of two (2) vendors, responded from eligible small business concerns to the Sources Sought Notice. The vendors recommended that the requirement be posted on the WHS Assessment, Monitoring, and Evaluation (AM&E) Security Cooperation Support Services IDIQ (Functional Category 4: Program Management) or the GSA PSS vehicle for Small Business with SIN 874-1 to procure support services.

4 Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center

7. Fair and Reasonable Determination:

The Contracting Officer will ensure that the resulting contract award price is fair and reasonable per FAR 15.404-1(b). The price will be determined fair and reasonable via the use of price analysis based on the comparison of prior efforts of similar size and scope and by comparing the proposal to the independent Government cost estimate.

8. Description of Market Research:

Based on the market research that has been completed, the Government is working a competitive procurement where vendors are available to provide these same/similar services on the WHS Assessment, Monitoring, and Evaluation (AM&E) Security Cooperation Support Services IDIQ (Functional Category 4: Program Management). However, immediate services cannot be acquired in time to prevent a break in services. It is understood that competition will be able on WHS Assessment, Monitoring, and Evaluation (AM&E) Security Cooperation Support Services IDIQ (Functional Category 4: Program Management) for the competitive procurement.

9. Any Other Facts Supporting the Use of Sole Source:

Failure to receive continue support would cause unacceptable and catastrophic delays in providing an academic environment where strategic issues can be addressed, understanding deepened, partnerships fostered, defense-related decision-making improved and cooperation strengthened between military and civilian leaders from the region and the United States. It is extremely important that the Defense Studies Service Support not be interrupted. A gap in coverage will have a direct, deleterious effect on the ability of the Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center, to perform it mission. Therefore, a bridge contract to Integrated Resource Technologies is needed to continue providing support services while the Government is working a long-term competitive acquisition. A work stoppage in Defense Studies Service Support is unacceptable. In order to maintain continuity of services, a bridge contract is the most logical and cost effective solution to the Government.

10. Interested Sources:

As stated in Efforts to Obtain Competition, the Acquisition Directorate issued a request for infor-mation/sources sought notice on 21 February 2020 with a closing date of 28 February 2020 to the Government wide Point of Entry (GPE), Federal Business Opportunities (FBO.gov), to ensure the widest dissemination to potential vendors for this requirement. The intent of the Sources Sought Notice was to determine if vendors were capable or interested in the NESA Defense Studies Ser-vice Support work and to promote competition possibilities. A total of two (2) vendors, responded from eligible small business concerns to the Sources Sought Notice. The vendors recommended that the requirement be posted on the WHS Assessment, Monitoring, and Evaluation (AM&E) Se-curity Cooperation Support Services IDIQ (Functional Category 4: Program Management) or the GSA PSS vehicle for Small Business with SIN 874-1 to procure support services.

5 Near East South Asia (NESA) Center for Strategic Studies and William J. Perry Center

11. Actions to Increase Competition:

It is understood that competition will be conducted on WHS Assessment, Monitoring, and Evalua-tion (AM&E) Security Cooperation Support Services IDIQ (Functional Category 4: Program Man-agement) by Washington Headquarters Services (WHS), Acquisition Directorate (AD), and the an-ticipated award date for the new contract is scheduled for 15 June 2020.

12. Is this acquisition for a non-competitive follow-on acquisition previously awarded on a non-competi-tive basis?

☐Yes. A copy of the previous justification is attached.

The Actions to remove any barriers to competition cited on the previous justification were completed:

☐Yes.

☐No

☒No.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

William Turner Contracting Officer Representative Near East South Asia Center

APPROVAL

Based on the foregoing, this justification is, hereby, approved.

Eric U. Darby

Branch Chief/Contracting Officer Enterprise Security & Services Division (ESSD) Defense Security Cooperation Agency (DSCA)

5. REASON FOR AUTHORITY CITED: