A04 Scope of work portable toilets.pdf

Scope of Work

Portable Toilets

Delaware Water Gap NRA

1. Introduction. The Delaware Water Gap National Recreation Area is located in both Pennsylvania and New Jersey and has over 70,000 of land and 40 miles of river with various recreational opportunities available throughout.

2. Scope. Furnish portable toilets to various sites within Delaware Water Gap National Recreation Area and provide all associated supplies and sanitary services. Sites are located in Pike and Monroe counties in Pennsylvania and Sussex and Warren Counties in New Jersey.

3. Period of Performance.

Period of Performance is Base plus four (4) one-year option periods

Base: Time of Award – April 30, 2022 Option one: May 1, 2022 – April 30, 2023 Option two: May 1, 2023 – April 30, 2024 Option three: May 1, 2024 – April 30, 2025 Option four: May 1, 2025 – April 30, 2026

4. Required Service. Provide units, as indicated, to all locations listed in the schedule as shown herein. As a minimum, all units shall-

• Arrive, and be maintained in, a clean and serviceable condition.

• Doors must swing and close properly and securely and possess an interior mounted latching or locking mechanism.

• Units must be staked down at each location.

• Color: units shall be green, brown, gray or blue

• Include a wall mounted urinal and a bench style toilet with a seat and cover. Contain as multi-roll (2roll) lockable paper dispenser which shall be filled on every service visit.

• Include a wall mounted hand sanitizer dispenser which shall be checked on every service visit and contain enough liquid to last until next service. For units in place during winter months, if non-alcohol-based hand sanitizer is being used it should be replaced with alcohol-based sanitizer, so liquid is free-freezing temperatures.

• Include a log on the inside of each unit that documents the location of unit, date and time of the service call, and a signature by the contractor/vender employee.

• Provide separate and sufficient ventilation to both the unit and the waste reservoir.

• Contain a waste reservoir with a minimum capacity of 30 gallons.

• Provide handicapped units as noted per schedules.

Units shall be serviced on Tuesdays and Wednesdays between the hours of 6:00am and 4:00pm

Access to all locations is year-round. The contractor shall provide all the required personnel, equipment, tools, vehicles, materials, supervision, and all other necessities needed to provide and perform portable toilets services.

The pumping/cleaning of units shall be accomplished in an accordance with the schedules set forth herein.

Weekly additional pumping/cleaning of units maybe request from Park in high visitor use areas. The Federal Government recognizes 10 Legal Holidays. In the event that a federal holiday falls on a scheduled servicing day, schedule can be modified to a day before or a day after and no additional compensation will be given. The servicing of units shall include the pumping of the waste reservoir, filling toilet paper and hand sanitizer dispensers, addressing the janitorial and disinfecting needs on the interior of the unit, conducting an inspection of the entire unit and; when needed, performing any necessary repairs. Servicing includes picking up related toilet debris within a five (5) feet perimeter around the portable toilet units.

The contractor shall maintain privacy by repairing locks if broken and patching holes as discovered at the vendor’s expense. If repairs are not possible at the time repairs shall be performed by the next scheduled pumping date or a replacement unit provided prior to the next scheduled pumping date. Damaged/lost units shall be replaced at contractor’s expense.

Units not in place on a year-round basis shall be placed at the appropriate location during the first three working days of the scheduled months. Units scheduled for removal from a location shall be picked up no later than five working days following the last day of the month unless otherwise agreed upon. There will be no additional payments charged for normal pickups as set forth in the monthly schedules. These costs should be incorporated into the contractor’s quote. Any units determined by the government to be excess to the needs set forth in the contract shall be picked up within 5 working days from the date of request.

Any units that are moved from the specified location due to vandalism must be put back at the existing site within 24 hours. This requirement applies even if a new unit has been placed due to the vandalism Contractor is responsible for pick up and removal of portable toilet units at the end of the contract performance date scheduled for each unit at no additional cost to the government.

5. Government Furnished Property. The park will provide contractor with a letter authorizing their trucks providing contracted services to use U.S. Route 209 which is closed to commercial traffic. The Park will provide combinations to locks where portable toilets will be placed behind gates. Additionally, notification will be made to Worthington State Forest when trucks will be using Old Mine Road in New Jersey through State land.

6. Safety & Compliance. Portable units must meet all appropriate accessibility standards.

Disposal of waste shall be in accordance with all applicable federal, state and local codes and per Pennsylvania and New Jersey Environmental Protection regulations.

• The contractor shall comply with pertinent provisions of the Occupational Safety and

Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The contractor shall immediately report to the Contracting Officer, COTR and DEWA

Park safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

7. Safety/Spill Response Plan. In addition to a regular Safety Plan, Contractor/Vendor must provide a spill response plan to be used in the event of vandalism, tip over, flooding, etc., so that park on their truck ensuring no leakage occurs during travel.

8. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employees (s), regardless of prior clearance.

9. Logs. Contractor/Vendor shall maintain a written and legible log of pumping/cleaning units and shall furnish a copy of such log to the Park within (5) business days after the end of each month. As a minimum, the log shall include location of portable toilet unit(s), date and time serviced and vendor’s signature. Logs should be consistent with the contract Schedules and the onsite logs for each unit.

10. Invoicing. Payment for services will be based on the schedule of unit prices herein with invoicing to occur monthly in arrears. Invoices shall be submitted to the COTR for acceptance/approval.

• Invoicing must be submitted monthly after services have been rendered for the given month, via Internet Payment Processing (see Clauses), and in accordance with the Scope of Work (SOW).

• Payment will constitute full compensation for furnishing all labor, tools, equipment, materials, and supervision necessary to complete the work in accordance with the PWS for servicing at the required location.

11. Equipment. Contractor’s servicing equipment and trucks must be readily identifiable and maintained in a clean, sanitary condition and inspected prior to servicing park units to ensure that all fittings are tight and not leaking. In the event that the vendor experiences equipment breakdowns that will prevent the vendor from meeting service schedule or placement/removal schedule, the COTR or designated government representative, must be notified via telephone prior to or on the service date. Failure to comply with the service schedule or time schedule for placing/removing units may result in withholding or payment.

12. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

13. Conflict of Interest. The contractor shall not employ an off-duty Government employee if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives utilized by the Delaware Water Gap National Recreation Area.

14. Performance Requirements Summary (PRS). The contractor performance requirements are summarized into required services that relates directly to successful contract completion. The performance standard identifies the minimum acceptable levels of service allowed. The government will evaluate the contractor’s performance using a combination of random inspections and periodic on-site visits at any given time.

PWS

Section Required Service

Standard Monitoring Method

Incentive/Disincentive

4 Acceptable performance of all identified requirements in this section

100% compliance

Random Inspections

Performance Evaluations, dedication

6 All Units shall comply with applicable safety codes

100% compliance

Random Inspections

Performance Evaluations, dedication

9 Provide acceptable logs within the required timeframe

100% compliance

Random Inspections

Performance Evaluations, dedication

*Dedications. The contractor shall have 24 hours to respond and correct any deficient units as reported by the Contracting Officers Technical Representative (COTR). Failure to respond may result in a deduction to the contract unit price for the unit(s) deemed deficient on a pro-rata per day basis until the deficiency is corrected. The time computed for such deductions shall be rounded up to the next whole day.

Failure to service any unit or units in accordance with the schedule set forth in this contact, the pro-rata, per day price for that unit or units shall be deducted from that monthly invoice for the day or days service/pumping was required but not rendered in the same manner as that described for deficient units described above.

15. Permits/Licenses/Insurance. The contractor is responsible for obtaining all required permits, licenses, and insurance as required by Federal, State, and local laws and should be able to provide if requested.

a. Insurance. The Contractor shall be insured in accordance with State(s) of New Jersey and Pennsylvania insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

• Workers Compensation: The contractor shall comply with the Workman’s Compensation Laws of the State(s) of New Jersey and Pennsylvania.

• Liability: The Contractor shall maintain a levels of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer not later than 10 days from award date.

• Meet minimum insurance required by Department of Interior per DOI Insurance clause.

b. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver’s license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall always comply with federal vehicle motor law requiring seat belts be worn. Contractor employees shall adhere to the posted speed limit signs.

16. Commencement and Prosecution Performance of work should commence no later than seven (7) days from date award.

17. GPS points of the toilet location

• Eshback boat launch (PA)- 74°55'36.126"W 41°8'14.327"N

• Tom's Creek River campsites (PA)- 74°56'57.365"W 41°7'27.909"N

• Community Garden/Wheatplains (PA) - 74°55'10.265"W 41°8'57.387"N

• Alosa Campsites (PA) - 74°58'34.968"W 41°5'0.928"N

Dingmans Pole Barn (PA) - 74°52'9.284"W 41°13'1.256"N

• Coopermine Parking Lot (NJ) 75°1'39.217"W 41°2'17.042"N

• Van Campen Inn (NJ) - 74°53'30.942"W 41°9'52.428"

• Walpack center (NJ) 74°52'44.775"W 41°9'29.122"N

• Chado Farm (NJ) - 74°54'16.866"W 41°8'4.546"N

• Milford Beach(PA) - 74°47'45.609"W 41°18'36.456"N

• Smithfield Beach (PA) - 75°3'13.927"W 41°1'43.889"N

• Turtle Beach (PA) - 75°2'13.383"W 41°1'55.462"N

Number of Portable toilets and size (Standard/Handicap) need at size and each location per month.

January

• Dingmans Pole Barn 1 standard

• Chado Farm (NJ) 1 standard

February

March

April

• Eshback boat launch (PA) 1 standard/ 1 Handicap

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Chado Farm(NJ) 1 standard

May

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Alosa Campsites (PA) 1 standard/ 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

• Chado Farm (NJ) 1 standard

• Milford Beach 4 Standard/2 Handicap

• Turtle Beach 3 Standard/1 Handicap

• Smithfield Beach 7 Standard/3 Handicap

June

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Alosa Campsites (PA) 1 standard/ 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

• Chado Farm (NJ) 1 standard

• Milford Beach 4 Standard/2 Handicap

July

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Alosa Campsites (PA) 1 standard/ 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

• Chado Farm (NJ) 1 standard

• Milford Beach 4 Standard/2 Handicap

August

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Alosa Campsites (PA) 1 standard/ 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

• Chado Farm (NJ) 1 standard

• Milford Beach 4 Standard/2 Handicap

September

• Tom's Creek River campsites (PA) 1 standard

• Community Garden/Wheatplains (PA) 1 Handicap

• Alosa Campsites (PA) 1 standard/ 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

• Chado Farm (NJ) 1 standard

• Milford Beach 4 Standard/2 Handicap

October

• Community Garden/Wheatplains (PA) 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

• Walpack center (NJ) 1 Handicap

November

• Community Garden/Wheatplains (PA) 1 Handicap

• Dingmans Pole Barn (PA) 1 standard

• Coopermind Parking Lot (NJ) 1 standard

• Van Campen Inn (NJ) 1 Handicap

December

• Dingmans Pole Barn (PA) 1 standard

• Van Campen Inn (NJ) 1 Handicap