A04_Scope_of_work.pdf

Scope of Work

Portable Toilets

Paterson Great Falls NHP

1. Introduction. Paterson Great Falls National Historical Park is located in the City of Paterson, New Jersey and is centered around the Great Falls of the Passaic River. The National Park is located within Paterson’s Great Falls Historic District and consists of parking facilities but no public restrooms.

2. Scope. Furnish, service and supply portable toilets (1 ADA and 2 standard regular), at Paterson Great Falls NHP, 72 McBride Avenue, Paterson, NJ 07501.

3. Period of Performance.

Base: 12 Months from Date of Award, with Option to Renew for up two (2) additional one-year option periods.

4. Required Service. Provide units, as indicated, to one location. At a minimum, all units shall-

• Arrive, and be maintained in, a clean and serviceable condition.

• Doors must swing and close properly and securely and possess an interior mounted latching or locking mechanism.

• Units must be able to be padlocked from the outside. The Park will provide master locks for the units and the keys to the servicer(s).

• Color: units shall be green, brown, gray or blue

• Include a wall mounted urinal and a bench style toilet with a seat and cover. Contain as multi-roll (2roll) lockable paper dispenser which shall be filled on every service visit.

• Include a wall mounted hand sanitizer dispenser which shall be checked on every service visit and contain enough liquid to last until next service. For units in place during winter months, if non-alcohol-based hand sanitizer is being used it should be replaced with alcohol-based sanitizer, so liquid is free-freezing temperatures.

• Include a log on the inside of each unit that documents the location of unit, date and time of the service call, and a signature/initials by the contractor/vendor employee.

• Provide separate and sufficient ventilation to both the unit and the waste reservoir.

• Contain a waste reservoir with a minimum capacity of 30 gallons.

• Provide handicapped units as noted per schedules.

• Provide locks and keys for each unit to park staff.

Units shall be serviced on Mondays and Fridays between the hours of 9:00 am and 5:00 pm

Access to the location is year-round. The contractor shall provide all the required personnel, equipment, tools, vehicles, materials, supervision, and all other necessities needed to provide and perform portable toilets services.

The pumping/cleaning of units shall be accomplished in an accordance with the schedules set forth herein.

The servicing of units shall include the pumping of the waste reservoir, filling toilet paper and hand sanitizer dispensers, addressing the janitorial and disinfecting needs on the interior of the unit, conducting an inspection of the entire unit and; when needed, performing any necessary repairs. Servicing includes picking up related toilet debris within a five (5) feet perimeter around the portable toilet units. The contractor shall maintain privacy by repairing locks if broken and patching holes as discovered at the vendor’s expense. If repairs are not possible at the time repairs shall be performed by the next scheduled pumping date or a replacement unit provided prior to the next scheduled pumping date. Damaged/lost units shall be replaced at contractor’s expense.

Units scheduled for removal from a location shall be picked up no later than five working days following the last day of the month unless otherwise agreed upon. There will be no additional payments charged for normal pickups as set forth in the monthly schedules. These costs should be incorporated into the contractor’s quote. Any units that are moved from the specified location due to vandalism must be put back at the existing site within 24 hours. This requirement applies even if a new unit has been placed due to the vandalism. Contractor is responsible for pick up and removal of portable toilet units at the end of the contract performance date scheduled for each unit at no additional cost to the government.

5. Government Furnished Property. Master Locks and Keys for Units.

6. Safety & Compliance. Portable units must meet all appropriate accessibility standards.

Disposal of waste shall be in accordance with all applicable federal, state and local codes and per New Jersey Environmental Protection regulations.

• The contractor shall comply with pertinent provisions of the Occupational Safety and

Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The contractor shall immediately report to the Park POC all accidents resulting in employee injury or death or damage to property while performing this contract.

7. Safety/Spill Response Plan. In addition to a regular Safety Plan, Contractor/Vendor must provide a spill response plan to be used in the event of vandalism, tip over, flooding, etc., so that park on their truck ensuring no leakage occurs during travel.

8. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employees (s), regardless of prior clearance.

9. Logs. Contractor/Vendor shall maintain a written and legible log of pumping/cleaning units and shall furnish a copy of such log to the Park within (5) business days after the end of each month. As a minimum, the log shall include location of portable toilet unit(s), date and time serviced and vendor’s signature. Logs should be consistent with the contract Schedules and the onsite logs for each unit.

10. Invoicing. Payment for services will be based on the schedule of unit prices herein with invoicing to occur monthly in arrears. Invoices shall be submitted to the COTR for acceptance/approval.

• Invoicing must be submitted monthly after services have been rendered for the given month, via Internet Payment Processing and in accordance with the Scope of Work

(SOW).

• Payment will constitute full compensation for furnishing all labor, tools, equipment, materials, and supervision necessary to complete the work in accordance with the PWS for servicing at the required location.

11. Equipment. Contractor’s servicing equipment and trucks must be readily identifiable and maintained in a clean, sanitary condition and inspected prior to servicing park units to ensure that all fittings are tight and not leaking. In the event that the vendor experiences equipment breakdowns that will prevent the vendor from meeting service schedule or placement/removal schedule, the COTR or designated government representative, must be notified via telephone prior to or on the service date. Failure to comply with the service schedule or time schedule for placing/removing units may result in withholding or payment.

12. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

13. Non-Payment for Missed Service. Any missed and/or skipped service calls that cannot be performed within 24 hours of the scheduled service days (Mondays and Fridays) are the responsibility of the contractor and will be credited in-kind on the next monthly invoice based on the service call rate.

14. Conflict of Interest. The contractor shall not employ an off-duty Government employee if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives utilized by the Paterson Great Falls National Historical Park.

15. Permits/Licenses/Insurance. The contractor is responsible for obtaining all required permits, licenses, and insurance as required by Federal, State, and local laws and should be able to provide if requested.

a. Insurance. The Contractor shall be insured in accordance with State(s) of New Jersey and Pennsylvania insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

• Workers Compensation: The contractor shall comply with the Workman’s Compensation Laws of the State(s) of New Jersey and Pennsylvania.

• Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer not later than 10 days from award date.

• Meet minimum insurance required by Department of Interior per DOI Insurance clause.

b. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver’s license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall always comply with federal vehicle motor law requiring seat belts be worn. Contractor employees shall adhere to the posted speed limit signs.

16. Commencement and Prosecution Performance of work should commence no later than seven (7) days from date award.

17. Toilet location

The units will be located in the north side of the park parking lot at 72 McBride Avenue, Paterson, NJ 07501 (Paterson Great Falls National Historical Park / Overlook Park). At some point during the duration of the contract the units may have to be moved across the street to the Park’s maintenance parking lot at 65 McBride Avenue.