A04_RFQ_SOW_Five-year_Blanket_Purchase_Agreement_for_Agricultural_Equipment_Maintenance_Services.pdf

STATEMENT OF WORK

Five-year Blanket Purchase Agreement for Agricultural Equipment Maintenance Services at the Colorado Front Range National Wildlife Refuge Complex

1. General:

Colorado Front Range National Wildlife Refuge Complex shall establish a five-year BPA for agricultural equipment services, maintenance, and repair. Those selected for the BPA shall provide all labor, equipment, supplies, parts, and materials required to perform maintenance on government owned agricultural equipment. The work shall include equipment repairs, diagnostics, and scheduled maintenance.

The BPA will cover any and all agricultural equipment that is located at the locations listed below. The agricultural equipment listed is subject to change. (See attached current list). The BPA will cover all parts, labor, and transportation of equipment to vendor location. All vendors must be authorized to repair John Deere agriculture equipment.

The equipment diagnostic and repairs generally will be completed in the field, but vendors will need to transport equipment back to the shop for large repairs.

Locations covered by BPA:

A. Rocky Mountain Arsenal NWR; 6550 Gateway Road, Headquarters, Commerce City, CO 80022 B. Rocky Flats NWR; West Gate Entrance, Highway 93 and West Gate Road; Louisville, CO 80027 C. Two Ponds NWR; 9210 W 80th Avenue, Arvada, CO 80006

The vendor will assess the agricultural equipment during normal business hours, with onsite repairs taking place as needed, and as time allows. The contractor will provide all labor necessary to meet inspection requirements, conduct required repair/maintenance, clean immediate work area and properly dispose of any generated waste.

Current Inventory of Agricultural Equipment (tractors) Make Model VIN/SN Last Service

(Hours) Last Service (Type)

John Deere 1026R 1LV106RLCH218273 240 250-hour John Deere 5400 LV5400C131503 2,412 500-hour John Deere 5520 LV5520C350038 3,165 1,200-hour John Deere 6415 L06415D511307 3,171 500-hour John Deere 7230 L07230H648240 2,631 500-hour John Deere 7610 RW7610P061216 3,004 250-hour John Deere 8100 RW8100P020971 2,255 250-hour John Deere 8300 RW8300P00P002403 4,595 500-hour John Deere 8300 RW8300P021408 3,476 1,200-hour

2. Scope

The vendor is expected to go over each piece of equipment and give a description of what is currently needed to maintain/ service the piece of equipment. Maintenance staff, as well as other staff, that operate the equipment will provide input as to the problems in operating the equipment. Management and maintenance staff will discuss these problems with the vendor and communicate a plan for what needs to be fixed right now to support the goals and objectives of the refuge as well as what can wait until a better idea of the total cost of the project has been accessed.

Orders expected to exceed $2,500 require a purchase order. In this situation, vendors will provide a firm price quotation and will receive a purchase order prior to beginning work.

3. Deliverables and/or Delivery Schedule:

Vendor will provide diagnostic and repair services for all agricultural equipment at the three listed locations and will communicate to refuge staff the status of each piece of equipment as each evaluation takes place. The price, timeline, and materials required for each repair will be communicated to refuge staff prior to work being done to determine the method of payment.

Mechanics will test each piece of equipment to ensure repairs are complete and functional.

Annual Requirement Every spring, all agricultural equipment will be inspected and provided service consistent with manufacturer recommendations. At a minimum, annual inspections will include inspection of all safety components; general operation of the machine; greasing; fluid check; brake and parking brake check; and tire PSI and wear.

Scheduled Maintenance Preventative and regular maintenance will be scheduled based on running hours. All maintenance will be completed consistent with manufacturer recommendations. Scheduled maintenance may also include replacement of worn components (e.g., tires, brakes, hoses, etc.) and/or repair to damaged equipment.

Unscheduled Service Calls Service calls will be used for unexpected repairs (e.g., breakdowns). The intent of service calls is to quickly return equipment to service.

Transport Occasionally, equipment may need to be transported to the shop for repairs. In these cases, the vendor is responsible for transportation to and from. When equipment is transported and located off US Fish and Wildlife Service property, the Contractor is responsible for damage or loss caused to equipment.

4. Payment Terms

Individual orders or calls placed by an ordering official who is not a Contracting Officer (CO) must not exceed the micro-purchase threshold of $2,500.00 for services. Only authorized ordering officials are designated to make calls under the micro-purchase threshold using the government purchase card (GPC) as the method of payment. All Individual orders or calls that exceed the micro-purchase threshold of $2,500.00 for services will be placed through contracting only and invoices shall be submitted via the Internet Payment Platform at https://www.ipp.gov

5. General Requirements

Annually, the FWS will coordinate with the vendor on equipment scheduled for preventative maintenance. When it is difficult for the vendor to locate equipment with the directions provided by the Government, the Contractor may request an escort.

Minimum Requirements:

• Vendor must have an automated system capable of recording the maintenance history of each piece of equipment. This will include equipment make/model, serial number, and hourmeter.

• All US Fish and Wildlife Service tractors at this location are manufactured by John Deere.

http://www.ipp.gov/ http://www.ipp.gov/

• All work on John Deere tractors must be overseen by a certified John Deere service technician (see John Deere TECH program).

• Vendor must use only manufacturer recommended parts. Substitutions must be approved by the US Fish and Wildlife Service.

• Vendor is responsible for disposal of waste associated with maintenance (e.g., used oils and fluids, batteries, and tires) in compliance with local laws and regulations.

• Vendor must obey regulations (e.g., speed limits, etc) when on US Fish and Wildlife Service property.

• US Fish and Wildlife Service does not tolerate discrimination or harassment. Vendor is responsible for employee’s behavior around staff, volunteers, and visitors.

6. Contacts:

Technical Coordinator: Ed Tagliente Ed_Tagliente@fws.gov

CONTRACTING POC: Renee Babineau, Contract Specialist, (404) 679-7349, Renee_Babineau@fws.gov mailto:Ed_Tagliente@fws.gov mailto:Renee_Babineau@fws.gov