A04_RFQ_SOW.docx

Statement of Work HVAC Monitoring System Mingo National Wildlife Refuge 24279 State Highway 51 Puxico, MO 63960

1. General:

1.1 Mingo National Wildlife Refuge, 24279 State Highway 51, Puxico, MO 63960 seeks a Contractor to provide HVAC Monitoring Service (Building Automation and Control Network) remotely and on-site for the Mingo Visitor Center and Offices. The NAICS code for this service is 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

1.2 Purpose/End Application: Contractor shall monitor HVAC system using KMC BACnet system. Proper management of this system is key in the lifespan of 19 heat pumps, 2 energy recovery units, 2 dehumidifying units, numerous wall heaters, 21 geothermal lines and 2 geothermal pumps. It is imperative that this system operate efficiently to prolong lifespan of all equipment and the building itself. Services will allow refuge staff to quickly discover problems with the system and troubleshoot any malfunctions rapidly to ensure efficient operation of equipment.

1.3 Contractor Qualifications: Mingo NWR has an existing Building Automation and Control System (BAS) which was installed and maintained by the incumbent Contractor. In terms to maximize competition, it is imperative U.S. Fish and Wildlife Service requires a Continuous Commissioning System Maintenance Agreement for this equipment to maintain the integrity and use of the system.

Contractor must comply with all federal and state regulations and is an Authorized Installing Contractor and supplier for KMC Controls in the central and eastern counties of Missouri, as well as select countries in southern Illinois.

2. Place of Performance and Period of Performance the project is being completed. The proposed period of performance is a base year plus four option years during 08/01/2023 – 07/31/2028

2.1 Monitoring will be completed remotely at 715 Goddard Ave, Chesterfield, MO 63005-1132, and onsite will be at 24279 State Highway 51, Puxico, MO 63960.

2.2 Period of Performance will be August 1, 2023 through July 31, 2024 on a 5-year contract Option Year reauthorized annually through July 31, 2028. (Subject to Availability of Funds)

2.3 Normal duty hours Monday through Friday 8:00 a.m. - 4:30 p.m. In the event of emergencies, Contractor shall provide contact information.

2.4 Nonduty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.s’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).

3. Scope

3.1 Contractor shall provide troubleshooting and repair of BAS system and component malfunctions, excluding component costs. This will involve a combination of remote and on-site technician service calls as determined most appropriate per consultation. All labor for system trouble-shooting and repairs to covered components performed during normal business hours will be included in the contract. See specific details in attached contract.

4. Deliverables and/or Delivery Schedule: N/A

5. Data Management Plan (DMP) for Science Data Agency Reference. N/A

6. Government-Furnished Equipment (GFE) / Government-Furnished Information (GFI). N/A

7. Evaluation and Acceptance - N/A

8. Quality Control/Quality Assurance: N/A

9. Technical Coordinator: Contractors are highly encouraged to conduct an on-site visit to determine if they are able to provide services without interruption. Contact the Technical POC, Ben Mense, ben_mense@fws.gov, (573) 222-3589 or Corey Kudrna, corey_kudrna@fws.gov to schedule a visit prior to submitting quote.