A04_RFPWestBedroom.pdf

Restore Interior of West Bedroom at Edison’s

Home, Glenmont

PMIS PROJECT 246237

Request for Proposal

April 23, 2023

1.0 BACKGROUND

2.0 SCOPE/RFP REQUIREMENTS AND EVALUATION

CRITERIA

3.0 OBJECTIVES

4.0 TASKS

5.0 DELIVERY

6.0 GOVERNMENT-FURNISHED PROPERTY

7.0 SECURITY

8.0 PLACE OF PERFORMANCE

9.0 DELIVERY/PERIOD OF PERFORMANCE

10.0 PAYMENT SCHEDULE

1.0 BACKGROUND

The purpose of the contract is to conserve the interior of the West Bedroom in the

Edison home, Glenmont, to its circa 1930s appearance. Conservator will consolidate, stabilize, clean, and in-paint, using historically accurate paint colors and stippling techniques in order to address the failing finished areas in this period exhibit room. The project will also include stabilization of failing plaster components such as the cornice and picture rail. Lastly, the project will include 2 select portions of the room’s ceiling, which are also failing and require conservation. All in all, this preservation project will support the park’s goal of returning more period rooms within this nationally significant mansion to their historic appearance.

This current condition of this fully furnished period room detracts from the historic scene. Due to the room’s direct association with the Edison family, as well as its association with the overall interior decorating scheme for Thomas

Edison’s home, period rooms such as this one, play a key role in both the interpretation and the academic study of Glenmont. This primary guest bedroom is part of the historic scene that is interpreted to the public and is also available for examination by researchers who study the history of interior decoration in the

United States.

Thomas Edison National Historical Park is a National Park Service site located in

West Orange, New Jersey. The park consists of two separate sites, approximately one mile apart. Thomas Edison’s home, Glenmont, is located in a private residential community known as Llewellyn Park. Built in 1880, Glenmont is a 29 room Queen-Anne style mansion which remains intact, complete with interior furnishings and finishes that reflect the rich historic decorative period during the years when Thomas Edison and his family resided in the home.

The majority of the work will be performed on-site, on the second floor of

Glenmont. This includes preparing the area for conservation work, photographing the room, conducting a historic paint analysis, and performing the tasks associated with the conservation work such as plaster work, consolidation, and in-painting. Work also includes the installation and de-installation of any project equipment as well as the protect-in-place measures. Details related to this work are provided in section 4.0 of this document.

Off-site work for the project will include producing a one page document outlining the findings of the historic paint analysis, producing an initial treatment proposal, and a final treatment report at the end of the project. This final treatment report shall include before and after photographs of the room and of the work undertaken for this project.

In all instances, the selected contractor will be responsible for protecting-in-place adjacent artifacts, historic finishes and surfaces in the Glenmont work areas associated with this project, as required, if deemed necessary to prevent damage to any aspect of the historic interior of Glenmont, including its artifacts and its modern carpet runners, during the course of the project. It is important to note that the mansion includes original historic architectural features, surface finishes, fully furnished period rooms, historic staircases, etc. with narrow spaces commonly found in Victorian homes. The selected vendor will also be required to adhere to park safety and security policies which will be further detailed in this document.

1.1 HISTORIC BACKGROUND

The nationally significant home of America’s most prominent inventor was created by famed architect Henry Hudson Holly in the year 1880. A prime example of

Holly’s work in the Queen-Anne style in the United States, the preserved Victorian mansion includes original Eastlake style and Aesthetic Movement style interiors installed by the renowned firm of Pottier & Stymus. Updates to the room’s interior were also made over the years during the long span of time that the Edison family resided in Glenmont.

Mina Edison, Thomas Edison’s second wife, resided at the Glenmont mansion from 1886 until her death in 1947. She spent over four decades at Glenmont with

Thomas Edison, raising their three children in this location. Over the years, Mina

Edison undertook several major decorating campaigns in order to remain current with her decorative motifs inside this fashionably decorated residence.

According to park documentation and archival records, it appears that this approx. 16 feet by 26 feet bedroom was used as a primary guest bedroom during the historic period. It is likely that the room was enlarged by the first owner of

Glenmont, Henry C. Pedder, circa 1884 which accounts for its unusually large size. Housed in a separate wing from the family’s private rooms on this floor, it was considered to be a more formal guest bedroom to be used by the most prominent guests who visited Glenmont, such as dignitaries and politicians.

Henry Ford, a close personal friend of Thomas Edison who visited Glenmont often, also referred to this room as the one he occupied when he came to visit the

Edison family. In a 1973 interview, daughter Madeleine Edison Sloane described the room stating, “This was the principal guest bedroom and many famous people stayed here”.

The decorating motif currently represented in the West Bedroom dates back to the early 1930s. According to historic inventories, the delicately stippled walls with its “decorative swag frieze” replaced an earlier wall treatment of Sicilian silk. This stippling technique is evident in other historic areas of Glenmont, for example, in the second floor hall. The project to install the circa 1930s updates in the West Bedroom was overseen by one of Mina Edison’s primary decorators who is identified as “Mrs. Renner” from New York City in the park’s historic documents.

During the course of the work, John Miller, Mina Edison’s brother, wrote her a letter expressing concern about the upgrades to the West Bedroom indicating, “I am not sure about the work done in the West room, especially the molding. It does not seem to me to be so very wonderful and I think when Mrs. Renner is out here I will see her and go over it with her”.

Mrs. Renner responded to John’s concerns in a letter to Mrs. Edison indicating, “I called Mr. Miller in regard to the West Room…I find that his objection was to the frieze and this, of course, he had not seen the materials for the room so that he did not realize why we had used the accents of the stronger color. I am sure you are going to like the room as it is because the materials give us a logical reason for using this decorative motif around the top of the room…. It really looks lovely now that the snow is off the ground and we do not get that hard reflection”.

Subsequently, Mrs. Renner sent a sample of the room finishes for her to review, a sample board which is still in the museum collection today. The selected vendor for this project will be able to examine the historic sample board as part of their research for this project.

It is also important to note that there was one documented repair which occurred in 1952. Carl G. Gustafson, a house painter, submitted a bill for repainting one wall “to match other walls”.

Existing Conditions:

Prior to 2017, roof leaks and gutter failures in the area of the West Bedroom resulted in moisture issues within the room. This condition, along with the age of the original finishes, resulted in failing paint finishes which adversely affected the historic stippled finish and the corresponding swag border in this second floor room. The result is cracks in the plaster and also significant paint and finish peeling on all of the walls, the beam that connects the two halves of the room, and in two small sections of the ceiling. There is also deterioration related to the plaster cornice and picture rail resulting in cracking and destabilization. Many of the painted finishes are stained or discolored, some from previous finish repairs that proved unsuccessful. As a result of these conditions, this period room currently detracts from the historic scene at Glenmont.

It is important to note that in 2017, a major roofing and gutter project at

Glenmont addressed the issues with leaking and moisture penetration that were previously associated with the interior of this room.

1.2 SOLICITATION PROPOSAL REQUIREMENTS AND EVALUATION

FACTORS:

A. To facilitate consistent review and comparison of responses, proposal submissions must correspond in format to the heading sequence, and content of the following outline. Respondents to the Request for Proposals (RFP) must include, at a minimum, the following:

Relevant Past Performance (Required):

Submit evidence of comparable past work including a minimum of five years of experience conserving historic period interiors from the representative historic period (c. 1880-1940), demonstrating at least two examples of the restoration of an interior period room’s historic painted finish including one example of conserving a historic paint finish on a plaster surface (such as a plaster ceiling or a plaster wall).

Two examples of past work must also include the conservation of a historic plaster cornice (c. 1880-1940). One of these projects must also demonstrate work with historic paint analysis.

Please note that all cited examples of comparable past work performance must have taken place in a building that is listed on the National Register of Historic Places.

Please note that this listing is only available for historic properties within the United

States. Furthermore, cited examples for past work performance cannot be represented by work undertaken for a private residence but, instead, must have taken place in an AAM accredited museum or comparable equivalent. One cited example must have taken place in a historic house museum from the identified historic time period (c. 1880-1940). Please note that bidding proposals that do not meet all of the identified criteria for past work performance shall not be considered.

Submit evidence of a minimum of three years of conservation training obtained through a degree program or a comparable period of apprenticeship with a reputable conservation services provider, and experience successfully executing two or more projects conserving historic interiors with decorative paint finishes within properties listed on the National Register of Historic Places, which are projects of similar scope, complexity, and historic resource value to that required by this solicitation.

Additionally, this qualified conservator must be considered the key personnel for this contract. This qualified conservator shall also have conservation experience in conformance with the American Institute for Conservation (AIC) Code of Ethics and

Guidelines for Practice (website address - http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf ).

Applicant must also demonstrate familiarity with the NPS conservation and preservation standards and the Secretary of the Interior Standards for the Treatment of Historic Properties (See NPS Museum Handbook at https://www.doi.gov/museum/npshandbooks and https://www.nps.gov/tps/standards.htm for more information).

Please include:

*Point of Contact (with verifiable telephone number and email address)

*Company Name and Address

*Company Telephone Number and Email Address (verifiable)

*Identification of Historic Resource Treated

*Brief Description of the Project with Illustrations which demonstrates similarity in scope and complexity to this project

*Dates Work Was Performed

Cost proposal:

Provide an all-inclusive, itemized cost proposal for the project.

B. Pre-Proposal meeting:

All Proposers are strongly encouraged to visit the site in preparation for submitting a proposal. The Contractor must arrange a site visit at a date and time to be determined. Please contact Beth Miller should you plan to attend a site visit. Please bring your own ladder to inspect the room. Please note that the ladder, which cannot be taller than 12 feet, must be safely navigated through areas of the historic interior of Glenmont in order to access the West Bedroom. These areas contain built-in features, historic wall treatments, historic architectural features, historic artifacts, historic steps, narrow hallways, etc. These spacial constraints, which are indicative of a fully furnished Queen-Anne style Victorian home, must be safely navigated.

Transport and use of ladder on park property during the site visit must occur without damage to adjacent historic objects and/or surfaces as well as without damage to the modern carpeting that defines the path of travel throughout the home’s interior. Any questions that a Proposer has regarding the project must be submitted in writing to the Contracting Officer assigned to this project no later than five days prior to the closing date for this solicitation.

Beth Miller

Curator of Thomas Edison’s Home, Glenmont

973-809-4360

C. Limitations of Liability:

The Government assumes no responsibility and no liability for costs incurred by

Proposers in responding to this solicitation.

D. Evaluation of Solicitation Proposals (Selection criteria):

Award of the contract to complete this project will be made on the basis of technical qualifications of the Proposer and on the basis of the Proposal offering the best value to the government with technical and price factor being approximately equal.

Proposals will be evaluated based on the following Factors and Sub-factors:

Factor 1: Experience

Submit evidence of a minimum of three years of conservation training obtained through a degree program or a comparable period of apprenticeship with a reputable conservation services provider, and experience successfully executing two or more projects conserving historic interiors with decorative paint finishes within properties listed on the National Register of Historic Places, which are projects of similar scope, complexity, and historic resource value to that required by this solicitation.

Additionally, this qualified conservator must be considered the key personnel for this contract. This qualified conservator shall also have conservation experience in conformance with the American Institute for Conservation (AIC) Code of Ethics and

Guidelines for Practice (website address - http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf ).

Factor 2: Relevant Past Performance

Relevant Past Performance (Required):

Submit evidence of comparable past work including a minimum of five years of experience conserving historic period interiors from the representative historic period (c. 1880-1940), demonstrating at least two examples of the conservation of an interior period room’s historic painted finish including one example of conserving a historic paint finish on a plaster surface (such as a plaster ceiling or a plaster wall).

Two examples of past work must also include the conservation of a historic plaster cornice (c. 1880-1940). One of these projects must also demonstrate work with historic paint analysis.

Please note that all cited examples of comparable past work performance must have taken place in a building that is listed on the National Register of Historic Places.

Please note that this listing is only available for historic properties within the United

States. Furthermore, cited examples for past work performance cannot be represented by work undertaken for a private residence but, instead, must have taken place in an AAM accredited museum or comparable equivalent. One cited example must have taken place in a historic house museum from the identified historic time period (c. 1880-1940). Please note that bidding proposals that do not meet all of the identified criteria for past work performance shall not be considered.

Applicant must also demonstrate familiarity with the NPS conservation and preservation standards and the Secretary of the Interior Standards for the Treatment of Historic Properties (See NPS Museum Handbook at https://www.doi.gov/museum/npshandbooks and https://www.nps.gov/tps/standards.htm for more information). Any proposal containing suggestions, approaches, options, or ideas that do not conform with

National Park Service, Secretary of Interior, and AIC conservation and preservation standards will be not be considered.

Please include:

*Point of Contact (with verifiable telephone number and email address)

*Company Name and Address

*Company Telephone Number and Email Address (verifiable)

*Identification of Historic Resource Treated

*Brief Description of the Project with Illustrations which demonstrates similarity in scope and complexity to this project

*Dates Work Was Performed

Factor 3: Price

Provide an all-inclusive, itemized cost proposal for the project. A price evaluation will be performed to determine the reasonableness of the proposed price.

Reasonableness will be determined considering other competitive prices received and comparison to the Independent Government Estimate.

Background materials attached to the scope of work include a copy of Rules for

Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor must protect-in-place adjacent artifacts in immediate work areas and along the path of travel to and from the West Bedroom (including historic floors, modern carpeting, glass front cabinets, etc.), refrain from storing project equipment on-site during the course of the project, and is responsible for purchasing all supplies related to the project. Please note that the West Bedroom is located on the second floor of

Glenmont. Contractor shall be responsible for removal of all trash debris on a daily basis.

Cost proposal:

Contract Type

The government anticipates awarding a firm-fixed price contract.

SAM Registration

Contractor shall be registered in SAM.gov prior to contract award.

Please note that on-site hot work, including use of heat guns, tack irons, hair dryers, or other heat generating equipment or welding, is by advanced approval and by advanced appointment only. Please see Appendix C of this document for more details about the park’s hot work policies. If hot work is included in the bidder’s approach to the project, please specify this in the bidding proposal.

2.0 SCOPE

On-site work for the project, will take place inside of Glenmont, in the period room known as the West Bedroom, located on the second floor of Glenmont.

Contractor is responsible for safely navigating through historic spaces in order to complete tasks associated with this project (including during times of transporting supplies to and from the West Bedroom and during times of equipment delivery).

Contractor must protect in place the architectural features, historic finishes, adjacent artifacts, surfaces, floor coverings, etc. when completing this work in the

Glenmont interior, to the extent required to prevent damage to any of these components during the course of the project. All stated in the statement above is the responsibility of the Contractor. Contractor is responsible for any damage that occurs to these historic areas, buildings, artifacts, and features during the course of their work.

Off-site work for this project includes completion of the associated one page

Historic Paint Analysis Report, the Treatment Proposal, and the Final Treatment

Report for the project.

Selected vendor must comply with National Park Service standards, the Secretary of the Interior standards, and AIC standards for preservation and conservation which govern this project, including hot work procedures. Any proposal containing suggestions, approaches, options, or ideas that do not conform with

National Park Service, the Secretary of the Interior, and AIC conservation and preservation standards will be not be considered.

3.0 OBJECTIVES

The goal is to conserve and stabilize the cracked walls and failing wall treatment, cornice, picture rail, and select ceiling areas in the historic West Bedroom in the

Edison home, Glenmont. Results of the project will assist the park in preserving the interiors of Glenmont, a goal which is identified in the park’s enabling legislation and is further emphasized in the park’s current Foundation document. Project will contribute to improving the overall stability, appearance, and preservation of this significant decorative interior, enabling the park to continue to accurately represent the original exterior of Thomas Edison’s home, Glenmont, for study by scholars and for viewing by the visiting public. The end products, namely the one page Historic

Paint Analysis Report, the Treatment Proposal, and the Final Treatment Report, will enable the park to improve the documentation of this room as well as help the park prepare for future related conservation projects.

4.0 TASKS

4.1 A qualified conservator will complete the conservation of all historic finishes on the walls, beam, cornice, picture rail, and the two select areas of the ceiling that are identified in this document (see Appendix A). Conservation issues to address for finishes include cleaning of existing finishes as well as addressing cracks, chips, fragmented areas, surface bubbling, peeling and flaking paint, areas of delamination, areas that require stabilization, and will also require in-painting in areas of losses

(worn or missing) for painted surfaces.

Work will also include plaster repair on the historic cornice, picture rail, in some areas on the cracked walls/beam and also the repair of two select areas of work identified for this project on the room’s ceiling. (Please note that work in these ceiling areas/cornice/picture rail will also include addressing finish issues once the plaster work is completed). Work will also include addressing areas of painted finishes which are stained, discolored, or mismatched as a result of previous unsuccessful repairs. In these circumstances, the park advocates using the least invasive methods to complete the work while maintaining safety and preservation standards.

The Selected Vendor will complete historic paint analysis in the West Bedroom to ensure that the painted finish repairs are accurate for their project work.

The goal is to restore the interior of the West Bedroom at Glenmont to its historic circa 1930s appearance. This includes the walls, the beam, the picture rail, the cornice, and two select areas of the ceiling (approx. 16 inches by 16 inches each and are identified in the photo section of Appendix A of this document).

This project enables the park to continue the work of actively preserving and maintaining the park’s museum collections while maintaining and improving exhibit areas. The end product, namely the object survey will improve the documentation for this collection and assist in the development of conservation projects for similar collections.

Conservator will use industry standard museum techniques and NPS approved materials, adhering to appropriate safety, preservation, artifact handling, museum packing, and park security guidelines, in order to perform this work. On-site work shall include photographing the West Bedroom, conservation of the West

Bedroom as per the specific tasks outlined in this document, installation and de-installation of any project equipment and the NPS approved protect-in-place measures, and the completion of the historic paint analysis.

Off-site work shall consist of producing the Historic Paint Analysis Report, the

Treatment Proposal, and the Final Treatment Report, which will include before and after photographs of all of the room areas which were conserved for this project.

The West Bedroom is located on the second floor of Glenmont. Selected contractor will be required to successfully navigate historic pathways, doorways, steps, etc. The contractor is strongly encouraged to make an appointment for an on-site viewing of the property and to see the location of the West Bedroom prior to bidding.

4.2 Please note that the two historic twin beds, the dressing table with mirror, the lounge, and the arm chair that are currently located in this period room will remain in the room during conservation work. The NPS shall place these pieces of furniture on dollies so they can be moved around the room, as needed, in order to complete the on-site work within the room.

Contractor must protect-in-place adjacent artifacts in immediate work areas and refrain from storing project equipment on-site during the course of the project and is responsible for purchasing all supplies related to the project.

Contractor is responsible for any damage that occurs during the course of their work while working on site, including but not limited to, architectural elements such as stairwells and wall treatments, historic light fixtures, decorative finishes, floors, doors, artifacts, historic steps, modern carpeting, etc. This includes during the time of any on-site work, including the installation, and de-installation of any project equipment.

Vendor must familiarize themselves with NPS guidelines in order to ensure compliance to these guidelines. Please note, as part of these guidelines, the use of ball point pens or markers is prohibited in historic areas within the mansion.

During any on-site work or pre-bid meeting the vendor is expected to use pencil to take notes when working in these historic areas. Additionally, no food, drink, or smoking is permitted inside of the mansion.

4.3 Selected vendor must ensure that they provide sufficient labor (ie number of individuals required) to safely complete all aspects of this work.

4.4 Selected vendor must comply with National Park Service standards, the

Secretary of the Interior standards, and AIC standards for preservation and conservation which govern this project. Any proposal containing suggestions, approaches, options, or ideas that do not conform to National Park Service, the

Secretary of the Interior, and AIC conservation and preservation standards will not be considered. Conservator will use appropriate museum techniques and approved materials, adhering to appropriate safety, preservation, and security guidelines, as identified in this document, in order to perform this work.

4.5 The contractor is required to present a certificate of insurance in the coverage amount of one million dollars, including coverage for when the Contractor is working at the Glenmont estate to complete the on-site work for the project. This includes during times of equipment delivery, equipment installation, and equipment de-installation. This proof of liability insurance must meet these requirements: insurance in the amount of $1 million dollars as well as standard insurance and bonding which covers the company and its employees against neglect, accident, theft and damage with proof of insurance that shall be provided to the Contracting Officer. Contractor shall carry insurance to cover injuries to his workmen and damage caused by the workmen. The contractor must provide this certificate of insurance within ten days of the contract award. Contractor shall be responsible for all damages to persons or property that occurs as a result of

Contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect work, workers, the public, and property of others.

4.6 Selected vendor is responsible for any damage that occurs during the course of their work while working on site, including during times of equipment de-installation and installation, as well as during times of delivery and transport of items within the mansion. This includes but is not limited to, damage to historic finishes and features, damage to historic staircases and steps, damage to historic walls and ceilings, damage to historic floors and historic light fixtures, damage to any historic artifacts, or to any building systems or estate areas, such as the landscaped grounds. This includes, but is not limited to, during the time of transport of supplies/equipment, and during any other aspect of on-site work.

Contractor is strongly encouraged to make an appointment for an on-site viewing of the interior of Glenmont and the West Bedroom.

4.7 Hot work is defined as the use of any heat generating equipment such as a heat gun, blow dryer, or a tack iron to complete the project tasks. This includes welding. Hot work requires NPS approval and is by advanced appointment only.

Contractor must adhere to park hot work policies which are identified in attachment C of this document. If on-site hot work is part of the bidder’s approach, this information must be included in the bidder’s proposal.

4.8 Contractor must refrain from storing project equipment on-site during the course of the project. Contractor must be present for any associated project deliveries which will be arranged by advanced appointment only.

4.9 Background materials attached to the scope of work include a copy of Rules for Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by Contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas.

Contractor shall be responsible for removal of all trash debris on a daily basis when working on-site.

Please note that, on some days, the grounds of Glenmont and the interior of the home may be open to the public. On the days that the grounds are open to the public, the Contractor must take appropriate safety measures to ensure the safety of the visitors. This includes not blocking the main paths of travel or foot traffic areas, using barriers to delineate work areas so the public cannot access them, and refraining from driving vehicles on the grounds when they are open to visitors and volunteers.

5.0 DELIVERY

5.1 The work of this section consists of submittal requirements before start of work.

A. Within ten days of the award and prior to the commencement of on-site work, a Certificate of Insurance must be provided to the NPS.

Contractor must provide proof of liability insurance in the amount of $1 million dollars as well as standard insurance and bonding which covers the company and its employees against neglect, accident, theft and damage shall be provided to CO. Contractor should carry insurance to cover injuries to his workmen and damage caused by the workmen. The vendor must provide a certificate of insurance within ten days of the contract award.

• Pre-start meeting – Within 30 days of award, selected vendor will contact

COR to discuss project and work schedule.

• Vendor will be required to submit an NPS approved health and safety work plan within 30 days after the award. In this plan the Contractor must address how they will adhere to CDC guidance related to COVID-19 in the work place while working on-site at the Glenmont estate. The manual

“Guidance on Preparing Work Places for COVID-19” (OSHA 3990-03

2020) is attached to this solicitation for the bidder’s reference. The goal of the health and safety work plan is to ensure work is being performed safely, both for the resource and the personnel involved in the project. The health and safety work plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the Secretary of Interior for conservation, preservation, and safety. On-site work shall not commence until the approved plan is executed. This includes on-site meetings to discuss the project, to examine the resource, or to conduct any project related testing or photography.

• Within 30 days after the award, Vendor will also be required to submit an

NPS approved Protect-In-Place plan detailing how walkways, carpeting, built-in features such as steps, floors, adjacent furniture and light fixtures, historic staircases and stained glass windows, as well as adjacent plaster walls and ceilings, architectural features, adjacent artifacts, etc. will be protected in place by the Contractor, identifying specific techniques and materials to be used to avoid damage to these elements during their on-site work. The protect-in-place plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the

Secretary of Interior for conservation, preservation, and storage standards.

Work shall not proceed until the approved plan is executed.

5.2 During work progress the selected vendor shall furnish upon request:

A. Daily report detailing work attempted or accomplished

5.3 At the conclusion of the contract the selected vendor shall provide the following:

A. The selected vendor must produce a one page Historic Paint Analysis

Report, a Treatment Proposal, and a Final Treatment Report. The

Contractor will provide the following to the COR:

1. three paper copies of the completed one page Historic Paint

Analysis Report, the Treatment Proposal, and the Final Treatment

Report on 8 1/2 x 11 paper with color photographs

2. one electronic copy of the completed Historic Paint Analysis

Report, the Treatment Proposal, and the Final Treatment Report in PDF format on a flash drive.

5.4 Submit all delivery requirements to the Contracting Officer’s Representative

(COR).

6.0 GOVERNMENT-FURNISHED PROPERTY

6.1 The Contractor is responsible for the cost and acquisition of all project related materials, labor, and services necessary to complete the work of this contract. The government will not provide any materials, labor, and services necessary to complete the work of this contract. Project related expenses of any kind are the responsibility of the Contractor.

6.2 Background materials attached to the scope of work include a copy of Rules for Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that shall be followed by contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas.

Contractor shall protect-in-place adjacent artifacts in immediate work areas as outlined in their NPS approved plan (including historic floors, staircase components, walls, artifacts, light fixtures, etc. as required), and refrain from storing project equipment on-site during the course of the project.

7.0 SECURITY AND SAFETY

Contractors and their team shall be escorted at all times by a National Park

Service staff member while they are working on-site. This means that contractors shall not be left unattended, even for short periods of time, and an NPS staff member shall be continually monitoring them as they work, in the immediate vicinity. Please note that there should be no expectation of a contractor working independently, without staff monitoring or staff supervision, in any NPS facility.

For more details, please refer to the Contractor Monitoring SOP that is attached to this solicitation.

Backpacks and bags are subject to inspection. Contractor team members may be required to wear an identification badge while on-site and use a sign in sheet to log their on-site hours. Selected vendor shall be required to submit a roster supplying the names of participating team members prior to the start of any on-site work. Parking location is subject to security issues and shall be handled on a case by case basis.

Contractor will be required to submit an NPS approved health and safety work plan. Plan will detail steps taken by the Contractor to avoid damage to Glenmont artifacts and historic features/finishes as well as steps taken to reduce the incident of accident or injury during the course of the project. Plan must outline all equipment and materials used for the project and their related safety features or properties as well as any special safety requirements identified on their Safety

Data Sheets (SDS sheets will also be submitted by the contractor with the plan).

Please note that the park strictly adheres to guidelines specified in Safety Data

Sheets for on-site work as part of the park’s safety protocol. Any required PPE must have up-to-date certification and an up-to-date fit test if required for on-site work.

In the health and safety work plan, the Contractor must also address how they will adhere to CDC guidance related to COVID-19 in the work place while working on-site at the Glenmont estate. The manual “Guidance on Preparing

Work Places for COVID-19” (OSHA 3990-03 2020) is attached to this solicitation for the bidder’s reference. Please note that the contracting team may be required to wear appropriate PPE, (ie mask and gloves that meet the current

CDC recommendations for reducing the risk of COVID-19 disease transmission), to execute appropriate disposal of PPE, to sanitize their work equipment and work areas (ie scaffolding, etc.), to adhere to current social distancing guidelines, to adhere to current COVID-19 reporting requirements to initiate contact tracing, to adhere to current quarantine guidelines, etc. in order to reduce the risk of disease transmission while working on site, if so dictated by New Jersey state guidelines and/or CDC guidelines for managing COVID-19 in the workplace.

These guidelines are continually being updated and shall change over time.

Contractor must ensure that they provide sufficient labor (ie number of individuals required) to safely complete all aspects of this work as per OSHA guidelines.

The offeror’s equipment, tools, and supplies must be of a size and configuration capable of safely accommodating such work, and must be equipped with the necessary fire and safety capabilities. Selected vendor must provide a form of egress in the event of fire during the course of the project.

For safety, security, and preservation reasons, family, friends, or pets are not permitted to accompany the contractor’s staff to the job site at Thomas Edison’s home, Glenmont. This includes, but is not limited to, underage children. The park reserves the right to request that the Contractor produce documentation for any person on-site which provides evidence that they are legitimate and approved project personnel assigned to work on the project.

Please note that on-site hot work, including use of heat guns, tack irons, blow dryers, or other heat generating equipment or welding is considered hot work and the contractor must adhere to park hot work requirements and guidelines which are identified in Attachment C of this document.

8.0 PLACE OF PERFORMANCE

8.1 LOCATION

A. On-site work will be completed at the following location inside Thomas

Edison National Historical Park:

1. Pick up, delivery, and on-site work will be completed at Glenmont, Thomas Edison National Historical Park, Llewellyn Park, 12

Honeysuckle Avenue, West Orange, New Jersey. Contractor must be present for any associated deliveries related to supplies for the on-site project work. Please note that navigating steps in narrow halls with historic staircases and plaster walls and ceilings is required to complete any transport process as well as key tasks related to the project. Potential bidders should take notice of the spacial restrictions of the confined work space where the work takes place and the historic nature of the path of travel for transport of objects, equipment, and supplies and plan accordingly, notating how these restrictions will be handled in their bidding proposal.

2. Special attention must also be paid to not damage historic objects adjacent to the work site in the historic rooms as well as navigating narrow corridors that feature historic finishes, historic light fixtures and windows, historic floors and staircases, and historic walls and historic artifacts, not only in the period rooms and the museum collection storage areas but along the path of transport leading to and from these spaces, all of which contain artifacts and are historic in nature.

On-site work/pick up/drop off/packing may only be done between the hours of

9:00 am and 3:30 pm, Monday through Thursday, excluding holidays. On-site work is subject to weather conditions, other state of emergency conditions, or government shutdown. Access is by advanced appointment only. Please note that on-site work hours are non-negotiable and the contractor must consider the hours of availability of the resource when formulating their fixed cost estimate for this project.

9.0 PERIOD OF PERFORMANCE

The Contractor shall be required to commence work under this contract within 10 calendar days after the date of the award to the Contractor, execute the work diligently and complete the entire project within a ten month timeframe which begins on the date of award. Please note, that due to the public tour schedule of this operating historic house museum, on-site conservation work in the West

Bedroom, including installing protect-in-place measures, cannot commence prior to January 29, 2024.

Within 10 calendar days after award, submit Certificate of Liability Insurance for the project.

Within 30 days after the award, Contractor will also be required to submit an NPS approved Protect-In-Place plan detailing how historic light fixtures and artifacts such as adjacent furniture, architectural features, historic steps and staircases, plaster walls, ceilings, stained glass windows, decorative finishes, etc. will be protected in place by the Contractor, to the extent deemed necessary to protect the estate and its historic features and artifacts from damage. Contractor must identify the specific techniques and materials to be used for this purpose. Within

30 calendar days after date of award, contact COR to discuss project and schedule for on-site work. Within 30 days after award, Contractor will be required to submit an NPS approved health and safety work plan.

Upon completion of contract, the lead conservator shall submit three final paper copies and one electronic copy of the Historic Paint Analysis Report, the

Treatment Proposal, and the Final Treatment Report with all photo documentation for the project to the COR, as per the criteria identified in other sections of this document. Contractor must also have removed all associated supplies, tools, and equipment from on-site locations.

DELIVERABLES: DUE:

Provide Certificate of Liability Insurance for project

Within 10 calendar days of award

Contact COR to schedule on-site work/conduct pre-project meeting, provide NPS approved Protect-In-Place plan and NPS approved health and safety work plan

Within 30 calendar days of award

Submit NPS approved Historic Paint Analysis Report

Within 150 calendar days of award

Submit NPS approved Treatment Proposal Within 165 calendar days of award

Commence on-site conservation work in the West Bedroom at Glenmont

Within 180 calendar days of award

Complete on-site conservation work in the West Bedroom at Glenmont

Within 280 calendar days of the award

Submit NPS approved Final Treatment Report

Within 290 calendar days of the award

10.0 PAYMENT SCHEDULE

PAYMENT SCHEDULE:

A. Upon NPS approval of the Historic Paint Analysis Report and the

Treatment Proposal and half of the on-site conservation work (50 %)

B. Upon submission and approval of the Final Treatment Report, completion of the on-site conservation work, and the removal of any supplies or equipment used on-site at the Glenmont estate (50%)

Attachment A

Modern photo of Thomas Edison’s 1880 residence, Glenmont

Modern photos of the West Bedroom

Modern photo of the historic swag border in the West Bedroom

Modern photos of wall condition issues in the West Bedroom

Modern photos of more condition issues in the West Bedroom

Modern photos of unsuccessful previous repairs in the West Bedroom

Modern photo of Ceiling Area #1 adjacent to the entrance door to the West Bedroom

Modern photo of Ceiling Area #2 adjacent to the entrance door to the West Bedroom Bathroom

Attachment B: RULES FOR CONTRACTORS IN HISTORIC BUILDINGS

Food, drink, or gum chewing are not permitted in the historic buildings. Debris and staining left behind can permanently damage museum objects. Smoking is not permitted.

Do not attempt to move or touch anything in the museum. Museum objects are too weak for functional use. We do not use historic sinks, bathrooms, ladders, chairs, or tables.

Alternate work hours are subject to approval. Please review your daily work plans at your morning meeting with the assigned NPS staff member.

Any alteration to a historic structure such as a hole, insertion of a nail or bracket, an alteration of a trim or surface must first be approved by the NPS to ensure compliance with the National Historic Preservation Act.

Protective barriers must be used between your equipment and museum surfaces. Clean blankets and plastic must protect the historic interiors from scratching, dents, and liquid spills. Surfaces of museum objects should not be used for storing tools. Protective barriers in doorways and on floor surfaces must be used to protect plaster or dust from entering into non-work areas. Tours and museum staff may be entering into your work area. Do not block doorways or emergency exits with your equipment or supplies. Do not set up equipment near fragile objects.

No open flames are permitted in any of the buildings or on the grounds. If you plan to use any equipment that emits heat or creates a spark, you must receive ADVANCED

PERMISSION from the NPS. These include use of heat guns, stripping guns, electrical drying tools, heaters, and welding torches. Procedures for hot work are strictly enforced.

Work occurring in close proximity to a fire detector or sprinkler pipe that generates heat, dust or debris requires advanced notice in order to prevent accidental activation.

Chemicals and other flammable materials, such as those containing butane or alcohol, cannot be left overnight in the historic buildings and must be stored in a designated safety zone during work hours. MSDS sheets are required for on-site chemicals. Rags must be stored in regulation non-combustible fire canisters. Unless advanced arrangements are made, trash must be removed at the end of each work day.

Electrical service is limited in historic buildings. Arrangements must be made in advance to use electrical equipment. Electrical equipment must be in satisfactory shape, including no use of frayed or damaged extension cords. Do not leave construction lights or equipment on or plugged in while unattended.

A National Park Service employee must escort you at all times when in the buildings.

This is a standard policy that applies to all guests and visitors at the site. Please notify the

NPS of any injuries or safety issues that arise during your work day.

Have your fire extinguisher handy and know your emergency exits in case of an emergency. Follow instructions from NPS staff when an alarm sounds.

Parking is limited. Consult the NPS for guidelines.

Attachment C

Thomas Edison NHP

Hot Work/Fire Watch Procedures

Hot Work - The use of an open flame, welding torch, or significant heat producing equipment anywhere in or near a building for repair or conservation projects

Fire Watch:

Welding equipment - The 2 hour time frame after the welding process has concluded.

Open Flame- The 1 hour time frame after the flame has been extinguished.

Heat producing equipment- The 20 minute time frame after the heat-producing device has been turned off and unplugged

Prior to any flame, welding torch, or heat producing equipment being turned on/used, be certain:

o A hot work/open flame permit form is completed and signed by NPS and contractor.

o NPS will temporarily disable the fire alarm/sprinkler system as needed for the area.

o Contractor will provide at least 2 fully charged portable fire extinguishers.

o Contractor will protect surrounding area with fire blankets or other non-flammable material as needed.

o Both NPS and Contractor will provide at least one person each as a designated Fire

Watch Person.

During Hot Work:

o Confirm that all permit conditions have been met.

o NPS staff should have a park radio.

o Advise VRP division Hot Work has commenced o Know where the next available fire extinguisher is located.

o Confirm that the Contractor designated Fire Watch individual is in place.

o If pipes/metal are being soldered or welded, be aware of any smoke/heat or sparks that may come out at the opposite end of the pipe or below the flame. Is the area protected?

o Find a location where you can observe the hot work/open flame safely o If welding, do not look directly at the flame. Wear welding glasses.

o Observe where heat or flames are directed at all times. Be aware of any sparks or drips from soldering material.

o Note the time that the flame or heat equipment is turned off/unplugged. Report time to

VRP division.

o The NPS and Contractor designated Fire Watch individuals must remain in place for the required time as defined by the type of equipment used (ie. 2 hours for welding, 1 hour for open flame, 20 minutes for heat producing equipment). Designated individuals cannot conduct any other work while assigned to Fire Watch.

Fire Watch:

o The NPS and Contractor designated Fire Watch individuals shall remain in place until the entire designated time has elapsed. No other work can be conducted during this time.

o Check the area and make sure there are no visible signs of smoke. Do not touch hot metal such as pipes!

o Every few minutes, check the area and adjacent areas for any signs of smoke.

o At the end of the fire watch, check the area thoroughly. Make sure the surrounding floor, walls, ceiling, etc. are cool to the touch.

o Report time to the VRP division.

At the end of the day, make sure that the fire alarm panel is re-connected and put back in service before the contractor leaves.

Glossary:

Hot Work - The use of an open flame or heat producing device anywhere in or near a building.

Welding – A fabrication process to join materials, usually metal, by using high heat to melt parts…