A04_Revised_SOW_from_Planate.pdf

STATEMENT OF WORK

IE157 TAOS DAY SCHOOL

RADON GAS MITIGATION EQUIPMENT

INSTALLATION

TAOS, NEW MEXICO 87571

October 2024

Table of Contents

1. INTRODUCTION & BACKGROUND

2. OBJECTIVE

3. DEFINITIONS AND ACRONYMS:

4. SCOPE OF WORK

5. CONTRACTOR DUTIES AND RESPONSIBILITIES

6. SPECIAL REQUIREMENTS

7. DESIGN REVIEW MEETINGS

8. SITE PREPARATION – DEBRIS DISPOSAL

9. CONTRACTOR’S PERFORMANCE PERIOD

10. WARRANTY

11. DRAWINGS/SUBMITTALS

12. CLOSE OUT REQUIREMENTS

13. PRICING

14. OBTAIN ALL MATERIALS AND PERMITS

15. SAFETY

16. GENERAL REQUIREMENTS

17. EROSION CONTROL

18. CONTRACT ADMINISTRATION

19. CONTRACTOR FIELD QUALITY CONTROL

20. CODES, SPECIFICATIONS, AND STANDARDS

RADON GAS MITIGATION EQUIPMENT

1. INTRODUCTION & BACKGROUND

This equipment installation project is for Taos Day School in northern New Mexico's high desert, approximately 70 miles northeast of Santa Fe; construction requirements are detailed. The K-8 school is spread out between 11 separate buildings, the oldest of which dates back to the late 1800s. In addition to typical site-constructed buildings, the school has also added prefabricated structures. The name, size, and approximate age of each building are shown in Figure 1 below, along with a school site layout in Figure 1.

Approx.

Building Age # Building Name (yrs) Area

(ft2) 781 Main School = 100 18,500

784 Cafeteria = 100 6140 785 Pump House = 40 225

797 Office 101 = 20 900 798 Classroom 100 = so 1225 800 Kindergarten = 40 1200

801 Classroom- Storage

= 20 950

802 Library = 40 1660 1806 North Mobile 10 1750 1807 South Mobile 10 1750

FIGURE 1 -TAOS DAY SCHOOL BUILDINGS:

BACKGROUND: SEPTEMBER 2022 RADON ASSESSMENT RECOMMENDATIONS:

In September 2022, the Bureau of Indian Affairs (BIA) Office of Facilities, Property, and Safety Management engaged Wichita Government Solutions, LLC (WGS) under Contract to provide a radon assessment of the school buildings and provide recommendations for remediation should the testing find higher than allowable radon levels in the school buildings. This project will implement those recommendations.

RADON GAS MITIGATION EQUIPMENT

The school provides Native American youth the opportunity for a quality education and the school’s vision includes providing a safe and healthy environment disciplined by adherence to Native American cultural values and practices.

2. OBJECTIVE

This equipment installation work is intended to provide active radon gas remediation for the rooms/areas within the school buildings where higher than acceptable levels of radon were identified by radon testing and analysis. Construction requirements are described below.

3. DEFINITIONS AND ACRONYMS:

1. "A/E" refers to the Architectural or Engineering firm.

2. "AHJ" refers to the Authority Having Jurisdiction.

3. "AHU" means Air Handling Unit

4. “ASD” active soil depressurization, )" system, is a method to reduce radon gas in a building by creating a negative pressure beneath the foundation, effectively drawing radon gas from the soil and venting it outdoors through a pipe and fan system, typically installed under the concrete slab of a basement or crawl space; this is the most common method for radon mitigation in homes.

5. "BAS" means Building Automation System

6. "BIA" refers to the Bureau of Indian Affairs.

7. ''BIE" refers to the Bureau of Indian Education.

8. "CO" refers to the BIA or BIE Contracting Officer.

9. "Contractor'' means the General Construction Contractor performing the work.

10. "COR" refers to the Contracting Officer's Representative.

11. "Cx" means Building Commissioning Services

12. "DB" means Design-Build

13. "Design Handbook" refers to the current edition of the BIA School Facilities Design Handbook.

14. "DFMC" means Division of Facilities Management and Construction

15. "DOI" refers to the U.S. Department of the Interior.

16. "DSRM" refers to the "Division of Safety and Risk Management

17. "Fl&R" means Facility Improvement & Repair

18. "HVAC" means Heating, Ventilation, & Air Conditioning

19. "IA" means Indian Affairs

20. "PCO" means Potential Change Order

21. "T&B" means Test and Balancing

22. "User" means School Administration at each location.

4. SCOPE OF WORK

RADON GAS MITIGATION EQUIPMENT

Furnish all equipment, labor, supervision, and materials necessary to execute the recommendations for radon gas remediation equipment installation as identified in the Sampling and Analysis Report for Radon Gas Assessment dated 10/17/22 authored by Wichita Government Solutions, LLC. Based on those recommendations, this project requires the installation or replacement of the following:

1. New active soil depressurization systems for Bldg. 801

2. New active soil depressurization systems for Bldg. 802

3. New active soil depressurization systems for Rm. 118 Bldg. 784

4. Replace the fan serving the existing soil depressurization system in Rm 113, Bldg.

5. Replace the fan serving the existing soil depressurization system in Rm

102, Bldg. 781

6. Provide a dedicated 110V, 15-A circuit for each system, labeled and identified at the panel, with conductors and ground sized per manufacturer's recommendations.

7. The contractor shall provide all necessary slab, ceiling, and wall cutting and patching required for the installation of new radon systems, including painting, flashing, insulating, etc.

8. Systems shall be installed in accordance with, but not limited to, state tribal, EPA, and Association of Radon Scientists and Technologists. Inc. standards and guidelines. This project will comply with the 2007 Bureau of Indian Affairs (BIA) School Facilities Design Handbook

9. This project will meet or exceed the requirements of the latest edition of the NFPA 5000

Building Construction and Safety Code, and the 2004 edition of the Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG).

10. The Government will rely on the Contractor's expertise in recognizing and addressing problematic issues discovered during construction.

11. The Contractor shall provide related services such as pre-award project development, project management, quality control (QC), preparation, review, and submission of required deliverables, along with other administrative work required to satisfy the requirements specified under this contract.

12. ELECTRICAL - The Contractor shall ensure that all electrical work complies with the NEC, National Electrical Safety Code (NESC), and BIA School Facilities Design Handbook's Electrical Standards. The contractor shall mark all electrical equipment, motors, and panel boxes to the requirements of the NEC

RADON GAS MITIGATION EQUIPMENT

5. CONTRACTOR DUTIES AND RESPONSIBILITIES

A. Complete and comprehensive shop drawings and submittals.

B. Contractors are highly recommended to visit the site and perform a thorough site inspection.

The contractor shall inspect the site to become familiar with the existing conditions relating to the work to be performed and the difficulties and restrictions to the work to be performed.

The contractor shall notify the CO/COR of any conditions that prevent the suitable completion of these requirements. All work shall be performed per the specifications.

C. Notify Taos Day School) and COR of any deficiencies or other conditions encountered, including demolition required for new work.

D. Contractor shall avoid damage to existing structures, adjacent roofing, and private and government-owned property.

E. The contractor is responsible for pedestrian and traffic control throughout all phases of the project. Coordination is required through COR for all closures.

F. The contractor shall not store demolition spoils on site.

G. A secure staging area for storing equipment, materials, tools, and supplies, as the contractor shall have sole liability for said items, and access to and provision of utilities as needed for design and construction.

H. It shall be the responsibility of the Contractor to provide their temporary electrical power, and portable/chemical toilet for use by their workers. No part of the school buildings or facilities will be used for storage or administrative purposes by the Contractor.

I. The Material Safety Data Sheets are required per applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.

J. All installations will be per the manufacturer’s recommendations.

K. Safety signs, barricades, and/or other materials will be erected by the contractor to warn visitors and staff away from work areas. The safety of visitors, staff, and contractor’s employees shall be a priority and shall be the responsibility of the contractor.

L. Unless otherwise specified, the contractor shall unconditionally guarantee the labor and the materials used in the performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in BIE’s opinion are due to faulty workmanship or materials, the contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the contractor’s expense.

M. The Contractor shall provide RFI support during construction as needed.

RADON GAS MITIGATION EQUIPMENT

6. SPECIAL REQUIREMENTS

General: Alcohol, drugs, or tobacco products are Not Permitted on the school campus at any time.

Prescription drugs prescribed for Contractor/Subcontractor’s employees are acceptable.

A. Mobilization: The successful Contractor shall provide all labor, materials, equipment, supervision, transportation, and all other services to complete the project. The Contractor shall be responsible for mobilization, cost of materials, equipment, office trailer, storage bins, and other construction materials that require transporting to the project site.

B. Security Background Clearance: A background check approval is required for the Contractor’s personnel by B.I.E. Security before any work is started on this project.

All Contractor employees are required to wear name badges or a bright fluorescent green vest with the company name/logo printed on the safety vest while on the project site (during normal work hours). All employees must wear approved face masks while on campus and during work hours. The Jobsite Superintendent shall report to the school’s front office each day to indicate the number of workers on-site and provide a daily work schedule of work activities.

7. DESIGN REVIEW MEETINGS

Minimally, the Design shall include the COR, and school representative's input to influence design.

• Ensure site accessibility for individuals with special needs.

• A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of BIE comments on functional relationships and technical peer review comments (by others).

1. Participants will include BIE Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members will each allow for (1) full day for each package design review meeting.

2. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

a. The BIE’s receipt of the design review submission package.

b. The review meeting.

c. DB team’s receipt of comments from the BIE, either electronically, by fax or by hard copy delivery.

3. Coordination of the review meeting schedules will be the responsibility of the BIE Project Manager/COR (for the BIE) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

RADON GAS MITIGATION EQUIPMENT

8. SITE PREPARATION – DEBRIS DISPOSAL

The Contractor shall:

A. Prepare the site for installation of all construction and new equipment.

B. Plan for the mobilization cost of materials, equipment, office trailers, storage bins, and other construction items that need transporting to the project site before starting up.

C. Plan for equipment storage and security throughout the project. The school shall not be held liable for any lost, stolen, or damaged items.

9. CONTRACTOR’S PERFORMANCE PERIOD

The Contractor shall complete the on-site construction work within 60 calendar days and coordinate closely with the COR regarding the schedule. The review of submittals is not included in the contractor’s performance time. The total contract period of performance will be 180 calendar days after issuance of the Notice to Proceed.

10. WARRANTY

The Contractor should address each of the following:

A. Applicable warranty and/or guarantees of buildings and installations including any conditions and response time for repair and/or replacement of any components during the warranty period.

B. All labor and materials installed shall have a 2-year installer warranty.

11. DRAWINGS/SUBMITTALS

The DB Contractor shall provide three (3) design submissions corresponding to the following levels of design development:

A. Preliminary Construction Documents (70%) – DSRM review required.

B. The contractor’s Designer of Record refines the approved design development information to establish the requirements for the construction of the work. The seventy percent construction documents will include near-complete drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. Electronic copies are to be provided to the COR and facility Manager.

C. Completed Construction Documents (99%) – DSRM review required.

D. The contractor’s Designer of Record refines the approved preliminary construction documents information to establish the completed requirements for the construction of the work. The completed construction documents will include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. Electronic copies are to be provided to the COR and facility Manager.

RADON GAS MITIGATION EQUIPMENT

E. Final Construction Documents (100% Submittal) – DSRM review required.

F. The contractor’s Designer of Record finalizes the construction documents information to establish the completed requirements for the construction of the work, including incorporation of all accepted review comments. The final construction documents shall include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. The submission must consist of plans, product manuals, specifications, and basis of design analysis, must depict/describe all construction work, and shall be in final form, to fully address the scope of the Project. Drawings and specifications must reflect the resolution of all comments and be edited to address the construction work to be provided.

For the 70%, 99%, and 100% submittals, DSRM requires three (3) hardcopy, full-size sets for review.

The Contractor will allow DSRM twenty-one (21) calendar days to review and approve submissions. The Contractor must receive written approval before proceeding with construction activities or procurement of equipment.

Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. The Contractor shall provide complete sets of current progress plans, calculations, and specifications for the design reviews.

In addition, the Contractor shall provide a PDF electronic copy of all drawings, calculations, and material catalog cuts. The DB (design-build) Contractor must show design activities in their CPM schedule for all submissions. The schedule must include 21 calendar days for Government review time.

The Government will review the Contractor design submissions to verify adherence to contract requirements, program requirements, standards, codes, and the Contractor's proposal. Design review comments shall not relieve the Contractor from compliance with the terms and conditions of this SOW or applicable code compliance.

Two (2) sets of 100% drawings shall be distributed to the following individuals.

o Larry Apodaca Facilities Management P: (575)770-1645 E: Larry.apodaca@bie.edu o David Wohlers, Division of Facilities and Safety P: (505) 362-8974

E: david.wohlers@bie.edu

COR – The Contracting Officer’s Representative shall be assigned after the contract award.

12. CLOSE OUT REQUIREMENTS

As requisite for final payment, the Contractor shall provide to the school, and its COR the following:

A. Specified quantities of extra/spare materials used.

mailto:Larry.apodaca@bie.edu mailto:david.wohlers@bie.edu

RADON GAS MITIGATION EQUIPMENT

B. Manufacturer Warranties for each building which identify each building number and location for entirely new work/installation against defective materials workmanship, etc. Include a two-year Workmanship Warranty.

C. Demolition debris haulage tickets, manifests, landfill tickets/receipts.

D. As-built record drawings, systems, demonstration of maintenance, and upkeep.

E. Documentation shall include all certified payroll reports and Release of Claims.

F. Certified copies of the material certificates must include composition and tests to which the material has been subjected.

13. PRICING

The Contractor shall submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed costs, including components, replacement parts, accessories, surfacing materials; and all other related products and services offered by the Contractor, for the life of the contract.

All manufacturer price lists shall be identified in the proposal response. Proposals shall include an itemized list of any Products and Services that the Contractor intends to include in the Master Agreement and assume responsibility for as prime contractor but are offered by the individual authorized distributors and not included in the Contractor’s catalog.

The list shall identify the distributors’ name and location that offers each product and service included.

The Contractor shall be the prime contractor and remain solely responsible for contractual performance, and reporting, for any Products and Services offered by the authorized distributor.

The Contractor must provide the following information in their pricing:

A. Price Options B. Warranty Information C. Installation and operating manuals.

D. Shop drawings.

14. OBTAIN ALL MATERIALS AND PERMITS

The Contractor shall ensure that all materials necessary to perform work are ordered promptly upon Notice to Proceed (NTP). To avoid delays, all parts and equipment shall be on hand or readily accessible before the commencement of work.

The Contractor shall procure all permits required for the work.

RADON GAS MITIGATION EQUIPMENT

15. SAFETY

The Contractor, installers, or subcontractors performing services under this Contract are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards, and any other applicable rules and regulations. The Contractor and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the worksite area under this contract.

16. GENERAL REQUIREMENTS

A. Safety: The contractor shall adhere to all BIA/BIE adopted codes and the contractor shall abide by all OSHA regulations while on school grounds and shall review all applicable safety regulations before beginning the project. The contractor shall provide signs, barriers, and or caution tape as a safety precaution around the work site. The contractor shall have a fall protection plan if workers are to be performing duties above six (6) feet from the ground or finished floor. The contractor shall bear sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals and damage to property in and around the work area.

B. Access: BIE Facility Management personnel shall provide access to Standing Rock Community School at all times. The contractor shall sign in and out with the Facility Manager. The contractor shall minimize disruption of classroom instructions and normal school activities expected in such areas.

C. Cleaning: The Contractor shall always keep the work area reasonably clean. The contractor shall accomplish a complete cleanup at the end of the project. The Contractor shall properly dispose of all debris at an approved dumping site.

D. All shipments of materials, equipment, and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation and packing shall be under standard practices for commercial packaging.

E. Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. The contractor shall be present to accept all deliveries.

F. The Contractor shall develop, submit for government approval, and maintain a Quality Control Plan (QCP) to ensure services are performed under the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how they ensure that all work complies with the requirements of the contract.

G. The Design-Build shall be prepared and submitted with complete construction documents for review and approval by the Government.

H. No work shall be fabricated or delivered until the receipt of approved shop drawings from the

COR.

RADON GAS MITIGATION EQUIPMENT

I. The contractor shall take all necessary field measurements and investigations to ensure that the materials and assemblies will meet contract requirements, and all materials that require regular maintenance shall be identified.

17. EROSION CONTROL

Prevent erosion of soil from any lands used or occupied in the execution of the work under the Contract.

18. CONTRACT ADMINISTRATION

A. The Contractor shall not perform work that is outside the SOW (statement of work) unless directed in writing by the CO. Any work done by the Contractor outside the SOW without authorization from the CO will be at the Contractor's own risk.

B. The CO will provide a Notice to Proceed (NTP) to begin the performance of work after the contract has been awarded.

C. The COR shall coordinate the schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop work performance if unsafe work conditions are observed.

D. The laws regulating wages and hours of workers employed under this contract are subject to the

Davis-Bacon Act.

https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

19. CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop, submit for the government’s approval, and maintain a Quality Control Plan (QCP) to ensure services are performed per the contract, applicable codes/ standards, and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP ensures that all work complies with all requirements.

The COR may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall then include suggested modifications in his QCP and obtain acceptance of the plan by the COR. Any modifications to the program during the period of performance shall be provided to the COR and School for review at least 10 business days before https://www.dol.gov/agencies/whd/government-contracts/construction/faq/conformance

RADON GAS MITIGATION EQUIPMENT

the effective date of the change. The QCP shall be subject to the Government review and approval.

The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objectives. The Contractor shall revise the QCP within ten (10) business days from receipt of notice that the QCP is found unacceptable.

20. CODES, SPECIFICATIONS, AND STANDARDS

The A/E Contractor shall provide a multi-disciplined Architectural-Engineering team to provide professional design services; each responsible team member shall be knowledgeable of and meet compliance with the most current editions of the following codes, standards, and guidelines.

1. ASTM Standards:

2. NFPA 5000 Building Construction - Life Safety and Fire Codes

3. National Electrical Codes

4. Uniform Plumbing and Mechanical Codes

5. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

(ADA/ABAAG)

6. OSHA - Federal Regulations

7. EPA - Tribal, State, and Federal Regulations

8. Value Engineering DOI OMB Circular A-131

9. DOI – Guiding Principles for Sustainable Federal Buildings

10. BIE Design Handbook

11. DOI Division of Safety and Risk Management- Final Inspection and Certificate of Occupancy

Guidelines

12. DOI Division of Safety and Risk Management- Safety, Health, and Accessibility Design

Guidelines for Architects, Engineers, and Design Firms

13. The Contractor shall adhere to all federal and State statutes pertaining to archaeological, historical, and environmental clearances as required for this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be required.

14. E403.5 – Installation of radon vent pipes.

15. AG101.1 Plastic piping.

******* END OF STATEMENT OF WORK **********