A04_PWS_FINWR_Cranes_Maint_Cert_FY2024_(2023-06-23)_-_Revised_1.docx

PERFORMANCE WORK STATEMENT (PWS)

Farallon Islands National Wildlife Refuge

CRANE ANNUAL MAINTENANCE AND CERTIFICATION

June 23, 2023

1. GENERAL: The U. S. Fish and Wildlife Service (FWS), Farallon Islands National Wildlife Refuge (NWR), has a request for services to perform routine inspection and maintenance of two cranes and associated equipment and hardware at Southeast Farallon Island off the coast of San Francisco, California. Services will include an annual safety inspection and certification, including load testing, of these cranes, visual inspection of an associated boat/lifting platform, and staff crane operator training. The contractor must have the proper training and accreditation to be able to certify and service the cranes in accordance to all applicable Federal Occupational Safety and Health Administration (OSHA) regulations. The contractor must meet the evaluation criteria contained in the announcement. The contractor may also be asked to perform non-routine tasks on the cranes such as repairing or replacing major components that are needed to keep the cranes in good and safe operating condition. The Contract will be awarded for a term of one year.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform routine inspection and maintenance on two derrick cranes, including their associated equipment and hardware, and to provide annual safety inspections and certifications of these cranes as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The Farallon Islands NWR consists of a small group of islands in the Pacific Ocean offshore of San Francisco, California and are within the boundaries of the City and County of San Francisco, California. Specifically, the cranes are located on Southeast Farallon Island (37°42’N, 122°00’W).

The primary crane located at East Landing is a stiff leg derrick with an as-built rating of 6,000 lbs lifting capacity and is rated as a personnel lift with rating of 3,000 lbs. Currently, this derrick crane is primarily used to lower and lift cargo and personnel off and on to the island from the water within a 17-foot SAFE Boat watercraft, which is stored on the island landing. The SAFE Boat will be soon replaced with a new, custom-designed, 14.5-foot boat.

The other crane is located at North Landing and is a base plate mounted jib crane rated at 1,000 lbs used primarily to lower and lift a 15-ft inflatable boat between the island and adjacent the water. Both cranes are required to be inspected, load tested and certified on an annual basis.

1.3. Objectives: Provide services to certify two cranes and perform routine maintenance tasks on these cranes on an annual basis as well as non-routine tasks on an as needed basis in order to ensure operational safety and integrity of the equipment and hardware.

1.4. Scope: The Contractor shall provide services to inspect and certify two cranes. More specifically the contractor shall provide all labor, equipment, transportation and materials necessary to perform the following tasks:

1.4.1. Mobilization and Logistics. Submit a quote for all costs associated with mobilizing and coordinating logistics for the trips necessary to complete the tasks 1.4.2 to 1.4.7 listed within this performance work statement. This shall include all expected mobilization and transportation costs.

1.4.2. Routine maintenance of East Landing and North Landing crane/hoist components and structures. This shall include all routine maintenance and the preservation of all crane components such as but not limited to: seals, bearings and bushings replacement, greasing, lubricating, inspection of wire ropes, tensioning of slewing wire rope, routine maintenance and fluid changes to winch motors, brakes, thruster brakes, sheaves, rollers, load block, hooks, pendant control buttons, electrical control inspection, and other routine tasks needed to maintain the derrick in a safe operating condition. This shall include inspection and testing of anti-two block device, inspection and recalibration of load cell device, and all battery changes. On East Landing derrick, inspect and report condition at fixed radius derrick guy rigging and attachment points. Conduct servicing and repairs to preserve components at top of mast. Assure that all hose and grease delivery attachments are providing adequate lubrication to all components. Calibrate load cell device and ensure it is calibrated and displays accurate loads. Provide written documentation of all maintenance and repair activities, including recommendations for future service or repairs, in a report submitted to the FWS.

1.4.3. Inspection of East Landing Derrick Crane. Conduct fixed price comprehensive inspection and load testing of the East Landing Derrick crane adhering to Federal OSHA regulations on Cranes and other Hoisting Equipment. This work shall include a comprehensive inspection of the derrick in order to certify adherence to Federal OSHA regulations. Inspection will document areas of deficiency which may prevent current or future certification. Contractor shall load test the derrick to the proper required load rating (1.25 x Operating Load of 3,000 lbs = 3,750 lbs). Contractor shall supply the weights for load testing. Facility water sources will not be made available if water weights are used for load testing. Provide a written final report to FWS, which describes in detail all deficiencies noted during the inspection and provides recommendations for repairs and upgrades that improve safety, performance, and component preservation to assist with attaining future certifications. Upon completion of certification, submit a signed original and digital copy of the load testing and Federal OSHA certification document to the FWS.

1.4.4. Inspection of North Landing Jib Crane. Conduct fixed price comprehensive inspection and load testing of the North Landing Jib Crane adhering to Federal OSHA regulations on Cranes and other Hoisting Equipment: Title 8, Division 1, Chapter 4, Subchapter 7, Group 13. This work shall include a comprehensive inspection of the crane in order to certify adherence to Federal OSHA regulations. Inspection will document areas of deficiency which may prevent current or future certification. Contractor shall conduct quadrennial load testing of the crane to the proper required load rating (1.00x Proof load Operating Load of 1,000 lbs = 1,000 lbs). Contractor shall supply the weights for load testing. Facility water sources will not be made available if water weights are used for load testing. Provide a written final report to FWS which describes in detail all deficiencies noted during the inspection and provides recommendations for repairs and upgrades that improve safety, performance, component preservation, and consultation to assist with attaining future certifications. Upon completion of certification, submit a signed original and digital copy of the load testing and Federal OSHA certification document to the FWS.

1.4.5. Boat Visual Inspection and Load Testing. Perform a comprehensive visual inspection of the FWS boat of weldments and general structural integrity. Load testing of boat (SAFE boat approximate weight = 2125 lbs; new boat weight TBD) will be conducted in conjunction with the load testing of East Landing derrick. Provide written documentation of boat inspection and load testing to the FWS.

1.4.6. Conduct one crane operator instructor-training seminar This “train-the-trainer” session will include training of a maximum of 6 individuals. The instructor will be certified and focus on training instructors to train operators on the East Landing Derrick and North Landing Jib cranes.

1.4.7. Non-routine tasks if funding is available:

1.4.7.1. Line items for repairs noted by deficiencies in submitted report or discovered and reported by Refuge personnel. Costs not to exceed (NTE) $15,000.00 including mobilization, logistics, and transportation for a single repair.

1.4.7.2. Line items for repairs due to mechanical failure in situations when equipment is down due to safety issues or non-functionality reported to the contractor by the FWS. Costs not to exceed $15,000.00 including mobilization for a single repair. Price will include 7-days a week technical support when human health and safety is at risk.

1.4.7.3. Prices for items 1.4.7.1 to 1.4.8.2 shall be renegotiated if it is determined that multiple repairs can be accomplished during one approved mobilization.

1.5. Period of Performance: The period of performance (POP) shall be for 12 months beginning October 1, 2023 through September 30,2024.

1.6. General Information

1.6.1. Hours of Operation: Operations on Southeast Farallon Island are conducted 7-days per week. Except in unusual circumstances, scheduled work is expected to be completed before departing the island. The certification and routine maintenance work normally needs to be completed on a seasonal basis between September 1 of one calendar year and April 15 of the following calendar year due to wildlife restrictions.

1.6.2. Place of Performance: The work to be performed under this contract will be performed at Southeast Farallon Island, located in the Pacific Ocean approximately 30 miles west of the City of San Francisco, CA. All work during the approved period of performance shall be scheduled, planned and arranged with the FWS.

1.6.3. Type of Contract: The government will award a Firm-Fixed Price Contract with work order hourly rates established in the award.

1.6.4. Security Requirements: Not Applicable

1.6.5. Physical Security: Not Applicable

1.6.6. Key Control: Not Applicable

1.6.7. Lock Combinations: Not Applicable

1.6.8. Biosecurity: All cargo including tools, food, drink, clothing, personal items and other supplies, shall be securely packaged in clean, watertight, rodent-proof sealed containers (such as plastic totes, coolers, duffel bags, suitcases, and toolboxes) prior to loading onto the transport vessel or aircraft. Non-construction materials should weigh no more than 75 pounds (50 pound maximum preferred) that can be lifted, carried, and transferred safely by hand from a boat or helicopter. Large and bulky construction materials, especially hollow items (such as pipes, reels, etc.), if possible must be shrink wrapped, or must have all openings closed off in order to prevent rodents and other small animals from entering. All food and drink must be transported within seal containers; transport of food and beverages within loose cardboard boxes, paper bags or plastic bags is not permitted. All cargo will be inspected for and cleaned of any living organisms or seeds prior to landing on the Farallon Islands NWR. No plant seeds, rodents or other living organisms shall be present. Personal gear (such as overnight kit, sleeping bag, pillow, towel, linens, & extra cloths) shall be securely packaged in clean, rodent-proof, sealed garment bags or containers (duffel bags, plastic totes or similar are recommended). Any cargo items not packaged to specifications will be rejected from entering the Farallon Islands NWR.

A list of all bulky construction materials must be provided to Contracting Officer’s Representative (COR) at least one week prior to the trip. Include a description of the materials, dimensions, weight, and plans for packaging for transport. Larger and heavier items may require special handling for transporting to the island.

1.6.9. Transportation:

1.6.9.1. Contractor will be responsible for budgeting, coordinating and planning of all transportation to and from the mainland and Southeast Farallon Island at the beginning and end of any project cycle. The FWS can provide some guidance on potential island transportation options and will provide some planning assistance such as the interpretation of forecast weather conditions for boat and helicopter landings. Refuge staff will operate small boats and cranes required for all boat landings. A final written transportation itinerary must be pre-approved by the FWS, including the names of personnel coming ashore on the island. Any additional transportation to and from Southeast Farallon Island during the project cycle shall be arranged by the contractor and pre-approved by the FWS.

1.6.9.2. All transportation to and from Southeast Farallon Island must be pre-approved by the COR. Transportation should be scheduled at least two weeks in advance, including back-up plans in case of weather-related delays or other logistical issues. Transportation of all personnel and materials between the mainland and Southeast Farallon Island is by either marine vessel or helicopter and is subject to sea and other weather conditions. Usually the FWS will know about 5 days prior if a successful trip appears promising. However, there is no guarantee that a successful trip (outbound and/or return) will be achievable on the planned primary or secondary dates indicated and trips can be cancelled or aborted up to the time of arrival at the island or departure from the island.

PWS - Farallon Islands crane maintenance

1.6.9.3. Most boat travel entails a 3 hour (more or less) ride in chartered recreational fishing/tour boats, most measuring more or less 50-feet in lenght, followed by at-sea transfer to one of the island’s shuttle boats. Smaller, faster boats may also be available but these have less space for cargo and use is more limited to calmer ocean conditions. At East Landing, personnel and cargo currently transfer to the 17-foot SAFE Boat that persons, cargo and SAFE Boat get hoisted (via the electric driven derrick crane) up onto the island. Maximum cargo weight per trip for the SAFE Boat is approximately 400 lbs. As noted above, the SAFE boat will soon be replaced with a new, custom-built boatMaterials and equipment are transported from East Landing to the other facilities about 750 feet away (quarters and workshop) using hand or electric wheelbarrows and a 6-foot by 4- foot rail cart. At the alternate landing (North Landing), there is an at-sea transfer of all cargo and personnel to a small 15-foot inflatable boat that are then transferred to a loading platform secured to rocks. At North Landing, cargo is carried up a flight of stairs, then loaded into hand or electric wheelbarrows and transported about 0.5 mile over land to the East Landing work site and other facilities.

1.6.9.4. Helicopters are permitted to land on the designated helicopter pad only between September 1 and March 15, with the time period subject to change depending on island wildlife seasonality. The helicopter-landing pad is located approximately 750 feet from the East Landing work site and 0.3 mile from the North Landing work site. Once on the island, all material and equipment is moved by hand, by manual or electric wheelbarrows, and/or a 6-foot by 4-foot rail cart to the work site and other facilities. The contractor is responsible for ensuring that any charter helicopter transport follows the correct landing procedures shown in the document “Farallon Islands Flight map_(revised 2018).

1.6.10. Special Qualifications:

1.6.10.1. Accredited as an OSHA crane certifier for the last 3 years minimum.

1.6.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13. Key Personnel: The following personnel are considered key personnel by the government: Project Manager, Crane Technician. The contractor shall provide a manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The project manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager and/or Crane Technician shall be available via telephone and email between 8:00 a.m. to 5:00p.m., 7 days a week to answer occasional questions or get notification of a problem with the operation of the cranes. Qualifications for all key personnel are listed below: Project Manager: Be available and helpful; Crane Technician: Have Journeyman certification and be able to provide comprehensive training on crane use and optimization. One or both shall have the special qualifications listed in paragraph 1.6.10.

1.6.14. Identification of Contractor Employees: Only essential personnel will be permitted onto the Farallon Islands NWR and personnel must be pre-approved by the COR. The number of personnel planned for any trip to the Farallon Islands NWR should be provided to the COR at least two weeks prior to any scheduled trip. A list of names of all Contractor personnel landing on the Farallon Islands must be provided at least three days prior to any trip.

1.6.15. Contractor Travel: Travel to and from the Farallon Islands NWR will be the responsibility of the contractor and bid in the original FFP award.

1.6.16. Other Direct Costs: ODCs are bid as part of FFP contract. Any additional ODCs required for work orders will be included in work order hourly and materials estimates to repair failed equipment.

1.6.17. Data Rights: Not applicable.

1.6.18. Organizational Conflict of Interest: Not applicable

1.6.19. Phase in /Phase out period: Not applicable

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of the contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services and Facilities:

3.1.1.1. Workers may cook, sleep, and use the rest rooms (at no cost) in the on-site housing. Workers shall bring their own sleeping bag, pillow, linens, overnight kit, food, and drinking water. Only human waste is permitted in the toilets. All trash must be removed from the island upon departure.

3.1.1.2. FWS will provide life preservers (floatation devises) for workers to wear while in transit in the small FWS boats.

3.1.1.3. Delay Food: In the event of a delay in traveling off of the island due to adverse weather or sea conditions (or similar cause), then the FWS will provide food and water for the duration of the delay as long as supplies last, at no-cost.

3.1.1.4. The Farallon Islands NWR has a telecommunications system containing phones and internet for your convenience. The phone generally is not attended but a caller can leave a voice message. FWS does not guarantee the phone or internet to be operable.

3.1.1.5. Electrical power availability: The buildings, facilities, and equipment are served with 120 / 240 volt AC power provided via an off-grid battery bank, supplied from photovoltaic array and diesel-electric generators.

3.1.1.6. FWS does not warrant the accuracy or completeness of any FWS-provided drawings.

3.1.1.7. To protect wildlife and the island environment, workers shall travel only on established pathways unless escorted by authorized Refuge personnel or explicitly approved otherwise.

3.1.1.8. Fishing and hunting are not allowed on the Farallon Islands NWR.

3.1.1.9. Contractor is required to read and follow “FARALLON ISLANDS NWR VISITOR INFORMATION (updated 2021-08-26)”, 3 pages; and “FARALLON ISLANDS NWR OVERNIGHT VISITOR ORIENTATION (updated 2021-08-26)”, 3 pages.

3.2. Utilities: Power and non-potable water onsite

3.3. Equipment: Not applicable

3.4. Materials: The Government will provide information associated with the design, construction or upgrades associated with the cranes upon request.

PERFORMANCE WORK STATEMENT (PWS)

Farallon Islands National Wildlife Refuge

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: Not applicable

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide any equipment necessary to meet PWS requirements.

PERFORMANCE WORK STATEMENT (PWS)

Farallon Islands National Wildlife Refuge

5. Specific Tasks:

PART 5 SPECIFIC TASKS

5.1. Basic Services: The contractor shall provide services for inspecting the cranes on the Farallon Islands National Wildlife Refuge, Southeast Farallon Island.

5.1.1. Services shall include performing pre-operation checklist (provided) and provide updates to operation checklists as needed. These services at a minimum shall include:

Inspection of East Landing stiff-legged derrick crane including the following:

· Inspection of Winch & Thruster Operation

· Engage Hoist, inspect smooth drum

· Engage Slew, inspect grooved drum

· Inspect Thruster Brakes (no major separation of pads/shoes)

· Turning Sheave Assembly and Wire Rope Inspection

· Hoist Sheave & Wire Rope (No more than 6 randomly distributed broken wires within a rope lay, no more than 3 broken wires on one strand within a rope lay)

· Slew In/Land Sheave & Wire Rope

· Slew Out/Sea Sheave & Wire Rope

· Lower Assembly

· Lower Mast turning assembly

· Hoist Wire Rope Mast Sheaves (bottom and middle of mast)

· Slewing Ring

· Boom Heel Pivot Point

· Derrick’s Stiff Legs (examine pivot points)

· Slewing Fairlead Sheaves

· Slewing & Hoist Wire Ropes

· Upper Boom, Lifting Components, and Safety Features

· Lattice Boom

· Single Parted Main Hoist Wire Rope

· Top end of Boom Running Sheave

· Three Parted Main Hoist Wire Rope

· Load Block, Trunnion, Cheek plates, Hooks & Safety Latches (measure upper and lower hook “throat” and ensure swivel moves freely) upper (1 5/8”), lower (2 1/4”)

· Wedge Socket (measure loose end to ensure same length (5 1/2”)

· Fixed Derrick Guy Rigging

· Guy Wire Rope between Mast & Boom inspection

· Anti-two-block device (A2B) inspection and testing

· Load cell inspection

· Testing of A2B, Hoist Upper Limit Switch, and Emergency Stop Button Operation

· Testing of Slewing Limit switches operation

· Visual Inspection of Safe Boat, 4-Leg Wire Rope Bridle Rigging Assembly and Operation

· Rigging Assembly (confirm tag with specs)

· Inspect integrity of Wire Rope Bridles and Eyelets

· Inspect integrity of Master Link /D Ring

· Inspect U-bolt attachment points - Bridles to Boat (secured by wire)

· Safety Guide Wires

· Tag Line

· With SAFE Boat attached, lower load and test emergency stop operation

North Landing jib boom crane

· Inspection of Jib Boom Crane Components and load (Zodiac inflatable boat with outboard engine) to include the following:

· Winch handle operation

· Winch Drum (no gaps/crosses in wrap)

· Sheaves (rotating freely, greased etc.)

· Hoist wire rope

· Slewing chain (no kinks or breaks, properly seated on main gear, well-greased)

· Main mast and arm (corrosion, stress cracks, breaks and loose bolts)

· Hook and safety latch (measure hook throat - 1.5”)

· Headache ball (secured properly)

· Rigging Assembly (confirm tag with specs)

· Inspect integrity of Bridles and Eyelets

· Inspect integrity of Master Link /D Ring

· Inspect attachment points - Bridles to Boat

· Tag Lines

Annual Maintenance Requirements

· Load test the East Landing derrick crane to the proper required load rating (1.25 x Operating Load of 3,000 lbs = 3,750 lbs).

· Report noting deficiencies during inspection and recommended repairs.

Quadrennial Maintenance Requirements

· Load test the derrick to the proper required load rating (1.25 x Operating Load of 3,000 lbs = 3,750 lbs).

· Load test the North Landing jib crane to the proper required load rating (1.00 x Operating Load of 1,000 lbs = 1,000 lbs).

· Report noting deficiencies during inspection and recommended repairs Maintenance Anomaly Reporting Requirements

· Inform Government POC of any failed hardware

· Devise repair plan within agreed upon amount of time and deliver to Government POC

· As part of repair plan provide bid, proposed schedule, and narrative description of repair to facilitate government action

5.1.2. Perform and confirm adequate lubrication of all component