A04_-_LE_Vehicle_Upfit_SOW_2_29_2024.pdf

US Fish and Wildlife Service

Division of Refuge Law Enforcement Southwest

Law Enforcement Vehicle Up-Fitting Statement of Work

BACKGROUND

The U.S. Fish and Wildlife Service, Division of Refuge Law Enforcement Southwest (DRLESW) replaces emergency vehicles at regular intervals. Once acquired, these vehicles need to be fitted with emergency lighting, audible warning, control console, and other miscellaneous mission specific equipment.

Vehicles can be Sport Utility Vehicles (SUV) or pickup trucks, of various makes or models as defined by the National Wildlife Refuge System Law Enforcement, and will be outfitted as a fully marked (Class A), or un-marked (Class B). Internally and externally installed equipment on the Class A and Class B vehicles are upfitted identically to maintain standardization and meet policy guidelines.

K9 specific equipment will be communicated on an as needed basis by the National K9 coordinator and/or representative handler.

OBJECTIVES

The Service acquires emergency response vehicles to ensure the safety of our Federal Wildlife

Officers (FWO) in the performance of their duties. The upfitting of the components required to perform daily patrol work and investigations are of utmost importance to the mission. The ability to safely respond with adequate emergency lighting, equipment, and prisoner transport is achieved through the quality upfitting of vehicles by a vendor which meets or exceeds public safety levels.

DRLESW retains the right to conduct on-site inspections of the upfitted vehicles at the vendor location any time prior to delivery. No vehicle will be delivered without consent of the

DRLESW Contracting Officer’s Technical Representative (COTR), or designee.

Offeror must be an Authorized Manufacturer's Distributor and Authorized Warranty Center for the specified equipment and shall provide letters with their proposal to substantiate such status.

TRANSPORT

Awardee shall transport (3) 2023 Chevy Trailboss vehicles from USFWS-Refuge's facility to the up-fitting facility. After up-fitting is complete, USFWS staff shall inspect and deliver vehicles to their respective destinations if the distance is less than 60 miles.

The cost to transport the vehicle to distances greater than 60 miles will be at the cost of the awarded vendor and arranged by the vendor.

Address of Vehicles:

USFWS-Refuges

500 Gold Ave. SW, Albuquerque, NM 87102

WARRANTY

The contractor will provide a minimum twelve (12) month warranty on up-fitting work. Major components and sub-assemblies shall be warrantied through their respective manufacturers. In the event a defect in installation workmanship is discovered following delivery of a vehicle at its final destination, the contractor shall itself, or sub-contract with a company in that geographic area, to make repairs and shall assume financial responsibility for all costs related to the repair.

SERVICE LOCATIONS

Must have service locations within 1200 miles of any major city within the Continental US for timely service repair capability. Outfitting locations must be secured with a combination of fencing and video surveillance.

SCOPE OF WORK

UP- FITTING

The awarded vendor will be subject to work oversight conducted by the U.S. Fish and Wildlife

Service, Division of Refuge Law Enforcement Southwest located at 500 Gold Ave SW, Albuquerque, NM 87102. The vehicles requiring up-fitting are:

(3) - 2023 Chevy Trailboss

The requirement of the vendor is the receiving, proper installation of Government identified law enforcement equipment, and delivery of government owned vehicles.

The installation is to be in compliance and consistent with equipment manufacturers’ instructions for the item to include all non-original equipment manufacturer (OEM) after-market items which are purchased in order to make the vehicle ready for FWO work.

The vendor agrees to complete the up-fitting and deliver the patrol-ready vehicle within 60 days from the date the vehicle arrives at the vendor’s up-fitting facility.

The vendor will install the emergency vehicle equipment in a consistent standardized manner.

The vendor will ensure every vehicle is identical in that each component included in the up-fitting is the same throughout all vehicles, to include the routes in which the wiring is laid throughout the interior of the vehicle. The wiring must include weatherproof, protective sheathing in areas which may subject the wiring to outside elements, crimping and/or wear that may cause failure of the equipment to which it is connected, and potentially damage to the vehicle. The standard for the FWS vehicles includes that all connections utilize butt connectors, solder and shrink wrap at connection points. When installing equipment and wiring the vehicles, the vendor shall ensure that performance and workmanship will minimize risk of electrical failure, mechanical failure, and/or fire due to changes made by the vendor. The vendor will leave a basic wiring and fuse box diagram for any installed or upgrades to the OEM fuse box, in the glove box of the completed vehicle.

The installed equipment must be able to sustain extremes in vibration, climate and conditions, from extreme cold, snow covered highways, to extreme hot, dusty wash-boarded gravel roads, to off-road use.

When selecting mounting location for lights or accessories on or in the vehicle, resale consideration should be factored in. During the decommissioning process vendors are required to return the vehicle to original, or as close as original conditions, to maximize resale value.

Ideally, additional lights or accessories mounting locations (holes) would be in less conspicuous locations or on aftermarket hardware.

FWS PACKAGE EQUIPMENT AND UPFITTING STANDARDS

The following regional standards are authorized for both class of vehicle and are as follows, subject to change:

Window Tinting

The window tinting material will be 40% (All windows EXCLUDING front windshield). The units require window tinting for UV protection of the interior from fading, security of equipment from theft, and safety in the case of an accident. The tinting prevents glass from splintering in the case of breakage. The vendor will not use materials that are classified as a non-reflective/dyed material. The finish edge of the tinting will be to the edge of the window and no gap of window will be exposed, and the rear window will be done with one piece and heat shrunk for the best fit and 100% free from defects.

Light Bar or Full Interior Visor Programmable LED Light W/Takedowns

Light bar with the capability of providing 360º of programmable lighting, and the option of full white to front and rear.

or

Interior full light strip mounted across width of vehicle windshield shall be bright enough to permeate a windshield with 20% "eyebrow" tint.

Either option will include the following:

A light color pattern selector switch will be installed to allow the officer the option of the following four color patterns: red/white driver side, and blue/white passenger side, with traffic advisor.

All programmable lights shall automatically drop down into a ‘low power’ mode when the headlights are activated. This “night mode” shall drop the LED brightness from

100% intensity to +/-60% brilliance.

Headlight Flasher or forward facing white light capable lightbar.

The lights are inserts in the headlights and tail-lights of the law enforcement vehicle and will enhance the visibility when in use. These lights shall be weatherproof and will be installed to ensure the greatest light reflection for greater visibility. It has an in-line flasher and the ability to synchronize with other flasher units. headlight flasher, or in lieu of headlight flasher, if installed with a light bar, light bar must be capable of forward facing alternating white light as a condition in code three.

Rear and Side Light Stick (if applicable)

The directional rear mounted LED warning light shall be able to permeate the rear window tinting. This unit is compatible with the siren/light controller. This full-width unit offers a programmable red/blue response flash pattern, and an amber in color, left/right/center-out directional flash patterns with scrolling flash rate feature which makes the light highly visible. The housing for each LED module is sealed from condensation and dust.

The required modules must feature waterproof internal connectors. The required directional light bar must have completely sealed electronics.

Additional interior LED strip lights will be mounted in driver and passenger side rear-door windows for additional side warning coverage.

Tailgate Strip Lighting

Alternating programmable lighting strips will be mounted in the gap between the bumper and tailgate. Light pattern will be red/blue.

Heavy Duty Winch Ready Grill Guard and Side Lighting

The winch ready grille guard provides protection to the vehicle. The grille guard will be “sturdy-mounted” so as to lessen the chance of loosening due to heavy vibrations associated with rough and/or off-road operations.

An installed winch rated at 9500 lbs with synthetic rope.

The emergency lights for the grill mounting application should have completely sealed electronics, and be impact resistant. These lights shall have high power LEDs which will provide the greatest visibility during an emergency response. These lights include the 2 LED Moose Lights (White LED) mounted in a manner so as not to be obstructed if future installation of a standard sized winch occurs.

360° Front and Rear Intersection Lights

The lights shall provide warning to 360° of the vehicle and be flush or nearly flush mounted on the side of the vehicle so as not to catch on objects during off road use. The lights shall be mounted high to lessen the chance of being obstructed by such things as brush or snow banks when entering intersections. These are essential to the side warning of the vehicle providing safety to the officer while responding and/or while on scene in high-traffic areas.

Console

The console holds the vehicle equipment to include: radios, siren and light controller and auxiliary radios specific to DRLESW specifications. It shall be of appropriate size, wide-body preferred, for the vehicle to not impede access to vertical mounted long guns between the driver and passenger seats. The console shall contain 4-power outlets (2- 12v (lighter style outlet) and

2- USB outlets, cup holders, and 8" locking box & padded armrest for both driver and passenger.

Interior Overhead light

Two red/white dome lights mounted in unsecured areas front and rear compartments and operable without requirement of key being in ignition.

Optional - Prisoner Cage/ Partition

Full recessed partition with divider ¼-cage (for rear-seat single prisoner on passenger side), mounted kick panel, and window screen. This rear partition is utilized to maintain the security of a person in custody during transport.

Cabin partition to create a barrier between the front and rear seats to contain equipment in the event of a vehicle crash.

These items (one or the other or both) may be selected.

Siren Controller and Speaker

The standard plug-in siren unit is an electronic siren and integrated light controller with individually programmable switches. Switch button map will be provided to DRLESW.

External speaker is to be mounted behind the OEM grill when possible.

Anti-Theft Ignition Override System

This system is required to prevent the vehicles operation, with the motor running and engaged. The switch is to be installed in a discreet location out of sight, and in a location withing close proximity of the ignition-lock.

Vertical Dual Rifle/Shotgun Gun Rack

Dual Long Gun Assembly - M4, and 12 ga. shotgun with receiver side saddle.

Shotgun securement must restrict the capability of racking (chambering) a shell while secured.

Gun rack must be wired hot, when unlocked with key-fob. Vertically mounted on floor with specific steps taken to limit vibration. Shotgun mounted closest to the driver.

Three hidden gun lock switch/buttons will be installed in the forward cab.

**Exact install location will be provided to awarded vendor.**

A custom modular police package wiring harness

The wiring harness required will be a custom modular wiring harness & fuse panel with labeled wire, integrated built-in timer to eliminate battery drain, integrated “Super-Relay” to shut down all emergency lighting connections during vehicle servicing. It shall be constructed with weatherproof wiring.

In addition this unit will require a single AWG battery connection with an integrated high-amp thermal circuit breaker, contain MIL-SPEC wire crimps, MIL-SPEC 300 Amp relay and is required to be built with vehicle specific housing. This “vacation mode” will provide for the ease of servicing, security of the vehicle during servicing, non-invasive to the vehicle computer and radio systems, and reduce the chance of vehicle damage in the event of an up-fitting component electrical failure.

Fire Extinguisher with vertical Extinguisher Bracket

Uninstalled, shipped in box with vehicle.

Programmable battery saver & kill switch.

Set to 2 hrs. as not to interfere with radio code programming. A emergency equipment master kill switch mounted near the battery under the hood.

5G Cell Phone Booster w/ Permanent Mount External Roof Mounted Antenna

The permanent external antennae will be mounted in roof of vehicle, with a secondary internal antennae to be Velcro mounted under the right armrest with enough bundled slack so it can be re-mounted elsewhere inside the cab should the FWO need/choose. weBoost 472061.

Handheld Rechargeable spot light

Uninstalled, shipped in box with vehicle.

Radio Ready Wiring

APX 8500 VHF radio wiring and mounting for receipt of radio head and “brain box” equipment. Wiring should meet BLM Vehicle Installation SOP as provided in attached document.

Roof Antennae Special Instruction

Antennae installed on the roof of vehicle shall be mounted in such a way as to allow the FWO to be able to remove and re-install the antennae when needed without the aid of hand tools.

DELIVERY

Upon arrival to the vendor of each law enforcement vehicle, completion and delivery of the vehicle will not exceed 60 calendar days. NWRSLE retains the right to conduct on-site inspections of the completed vehicle at the vendor location prior to delivery.

The vendor shall perform quality control checks on all new equipment on each vehicle when up fitting to ensure that proper installation, assembly and function of emergency equipment operates as manufactures specifications. This will ensure that all OEM vehicle equipment will work in operating conditions and that the up fitting process does not affect OEM equipment or settings.

No NWRSLE vehicle will be stored or left outside of secure area overnight or longer while

Graphics for Class A vehicles

To maintain consistency with current fleet, graphics packages for Class A vehicles with specific placement instructions will be supplied to the vendor.

being up fitted.

The vendor shall be responsible for repair of any damage to any vehicle and equipment incurred during shipping and build phases. If vendor has a drop code, COTR will decide option to use when purchasing vehicles at point of sale.

WARRANTY

The awarded vendor will provide a 12 month warranty on the installation of the equipment and provide on-site technician, or coordinate with local shop, for repairs, and shall notify the

• Brief statement that a warranty exists.

• Substance of the warranty.

• Duration of the warranty.

• Person/company to notify if the items are defective.

government within 48 hrs of when arrangements have been made.

MANUFACTURERS’ GUARANTEES AND WARRANTIES

In addition to the required warranties provided in FAR 52.246.20, the following warranties and guarantees shall be provided:

All manufacturer or installer guarantees/warranties obtained by the Contractor for any materials, products, services, or equipment procured for this project shall be obtained for the use and benefit of the Government.

All items delivered shall be warranted by the manufacturer’s standard warranty.

A copy of the manufacturer’s standard warranty shall be enclosed in the package or included with shipping documents, as appropriate, for each warranted item delivered, and included in a packet within each vehicle.

If a claim for warranty is requested, the vendor will work to make the repair, provide technical assistance, or send replacement parts in an expedient manner.

Items warranted by the manufacturer’s standard warranty shall be marked or stamped

“Warranted.” If space on the item is not available, the packing slip should state, as a minimum, the following:

POINTS OF CONTACT

Contracting Officer’s Technical Representative

Frank Montoya Law Enforcement Specialist (COTR), (or designee)

U.S. Fish and Wildlife Service Division of Refuge Law Enforcement Southwest

Contracting Officer

TDB

.-End of Statement of Work-

Albuquerque, NM 87102

Phone: 520-508-7181 Email: Frank_Montoya@fws.gov

500 Gold Ave SW

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