A04 JA Sole Source redacted.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

WHS-2023-928

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES

FOR CERTAIN COMMERCIAL ITEMS

UNDER FEDERAL ACQUISITION REGULATION (FAR) 13.5

1. AGENCY AND CONTRACTING ACTIVITY:

Washington Headquarters Services Acquisition and Procurement Office 1155 Defense Pentagon Washington DC 20301-1155

2. DESCRIPTION OF ACTION: This justification and approval anticipates the award of a sole source contract to renew the annual WinEstimator software licenses and Means Master Composite with Assemblies. We plan to award a new firm-fixed price contract utilizing Raven Rock Mountain Complex (RRMC) funds.

3. DESCRIPTION OF SUPPLIES/SERVICES: The Facility Development and Engineering Directorate of Raven Rock Mountain Complex has a requirement to renew the yearly data updates for the existing WinEst license to gain access to the software titled “Pro-Plus” including over the phone software support located at Raven Rock Mountain Complex (RRMC). The software develops cost estimates for RRMC construction projects and Pro-Plus Service Plan includes telephonic technical support and consulting services. The total value of this procurement is $32,136.20.

Performance Periods

Performance Period Dates Amount

Base Period 01 May 2023 – 30 Apr 2024 $6,053.00 Option Period I 01 May 2024 – 30 Apr 2025 $6,234.59 Option Period II 01 May 2025 – 30 Apr 2026 $6,421.63 Option Period III 01 May 2026 – 30 Apr 2027 $6,614.27 Option Period IV 01 May 2027 – 30 Apr 2028 $6,812.71

Performance Periods

Performance Period Dates Amount

Base + All Options 32,136.20

4. AUTHORITY CITED: FAR Part 6.302-1 -- only one responsible source and no other supplies or service will satisfy the agency requirements.

5. REASON FOR AUTHORITY CITED: Trimble Inc. is the sole manufacturer and distributor of WinEst Pro Plus cost estimating software, which is a proprietary software application.

6. EFFORTS TO OBTAIN COMPETITION: RRMC will conduct sources sought for new software that develops cost estimates for RRMC construction projects and Pro-Plus Service Plan which includes telephonic technical support and consulting services.

7. ACTIONS TO INCREASE COMPETITION RRMC continues to pay attention to technology changes and other software updates that will be compliant with the systems currently being used at RRMC.

8. MARKET RESEARCH: Based on the Market research conducted via internet search engine (Google), DSBS the Government Representative of Trimble Inc and procurement history, it has been determined that there is only one source capable of providing WinEstimator License. Trimble Inc. is the sole manufacturer and distributor of WinEst Pro Plus cost estimating software, which is a proprietary software application that has an originally programmed interface that utilizes RS Means Cost database information.

Trimble Inc. is the sole provider of maintenance and support services for this licensed software program and is the only source of its updates and new licenses. Additionally, Trimble Inc. is the sole provider of certified trainers and implementers of WinEst estimating software to Government agencies and public sector organizations. This ensures the proper instruction to these licensees.

9. INTERESTED SOURCES:

No. VENDOR CAGE

CODE

SOCIO-ECONOMIC

1 Trimble 4VEY7 OTSB

10. OTHER FACTS: Additionally, a letter was received from Trimble Inc. indicating that they are the sole manufacturer and distributor of WinEst Pro Plus cost estimating software, which is a proprietary software application, and it has an originally programmed interface that utilizes RS Means Cost database information in a unique way.

Trimble is the sole provider of maintenance and support services for this licensed software program and is the only source of its updates and new licenses.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

Michael Notto, General Engineer, Engineering Plans & Services Contracting Officer’s Representative/Program Office

21 March 2023

Date

MYRA M. FREEBERG

Contracting Officer

Date

FREEBERG.MYRA.M.1070010514 Digitally signed by FREEBERG.MYRA.M.1070010514

NOTTO.MICHAEL.1194405541 Digitally signed by NOTTO.MICHAEL.1194405541 Date: 2023.03.21 07:10:52 -04'00'