A04_GATE_340516_Project_Specifications_Attachments.pdf

GATEWAY NATIONAL RECREATION AREA

CONTRACT ADMINISTRATION PROCEDURES

1.0 CONTRACT ADMINISTRATION

1.1 PROGRESS PAYMENTS

Progress payments will be based on percentage of work completed on items listed in approved schedule of values. Actual construction completed and in place will form basis for payment.

1.2 PROJECT MEETINGS

Preconstruction Meeting and Division One Submittals

Submit following deliverables a minimum of one week prior to Preconstruction Meeting.

Letters designating Project Manager, Project Superintendent, CQC Manager, and Safety Manager.

List of Subcontractors (same as proposal).

Written statements from Subcontractors certifying compliance with applicable labor standard clauses.

Evidence of liability insurance coverage and workman’s compensation for the Contractor and Subcontractors.

Project Baseline Schedule.

Schedule of Values.

Accident Prevention Plan (APP).

Quality Control Plan.

Storm Water Pollution Prevention Plan (SWPPP).

Waste Management Plan.

List of required permits.

Progress Meetings

The Contractor shall participate in Weekly virtual conference calls with Contracting Officer Representative, Contracting Officer and other project team members

1.3 PROJECT SCHEDULE

General Requirements:

Project schedule shall cover entire contract period.

The Contractor shall provide a pdf project baseline schedule.

Construction work cannot begin until Government approval is obtained for the work plan, schedule, safety plan, materials and/or any Contractor certifications to be utilized for the work involved in this Contract.

The Contractor shall ensure project schedule includes own work and Subcontractor work.

Schedule Development

The Contractor's project schedule shall consist of procurement activities (including mobilization, submittal, and fabrication and delivery of key and long-lead procurement items) and construction activities.

Project schedule shall show sequence and interdependence of activities required for complete performance of work. The Contractor shall ensure work sequences are logical and project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the Contractor's best estimate of time required to complete activity, considering scope and resources planned. Consider and include seasonal weather conditions in planning and scheduling of work influenced by high or low ambient temperatures and wind and/or precipitation, to ensure completion of work within contract time.

1.4 CONSTRUCTION SUPPORT

Staging Areas

Limit construction sites to smallest feasible area. Carefully control ground disturbance and site management to prevent undue damage to vegetation, soils, and archeological resources, and to minimize air, water, soil, and noise pollution.

Structures such as trailers, storage, field offices, sheds must be approved by Contracting Officer

Staging areas should be coordinated and approved by NPS prior to any mobilization.

Staging is limited in or near construction area for a construction office or trailer.

Locate construction equipment and material storage in previously disturbed areas near construction site preferably on hard surfaces such as pavement.

Once construction is complete, return staging areas to pre-construction conditions.

Construction Camps

Establishment of construction camps will not be permitted.

Construction Zones

Before construction activity, use construction barrier, plastic, or portable fencing, approved by Contracting Officer, to define construction zone/minimum area required for construction. Clearly state protection measures in the staging plan and instruct workers to avoid conducting activities beyond construction zone.

Protection of Public

Use freestanding fence, barricade, or other means to block immediate work area and prevent unauthorized entry. Erect and maintain fencing, barricades, lights, signals, and warning signs according to current version of Manual on Uniform Traffic Control Devices (MUTCD).

Reporting Crime

The Contractor is required to report all incidents of crimes committed on the job site to GATE Dispatch (718) 354-4700, and the Project Manager, regardless of the magnitude.

1.5 SUBMITTAL TYPES

There are two primary types of submittals. Action Submittals require Government approval prior to construction. Informational Submittals are either accepted or rejected.

Action Submittals Written, graphic information, and physical samples that require Government’s responsive action.

Construction Materials/Product Data: Collect information in single submittal for each element of construction and type of product or equipment.

Informational Submittals

Written information not requiring Government’s responsive action. Submittals may be rejected for not complying with requirements.

Key Personnel Insurance and Bonds Project Schedule Submittal List List of Subcontractors Accident Prevention Program Quality Control Management Plan Site and Staging Plan Waste Management Plan

Contracting Officer’s (CO) Review

Contracting Officer will review each submittal, generate comments on corrections or modifications required, and indicate appropriate action:

Action Submittals

1. Approved: Acceptable with no corrections required.

2. Approved with Notations: Minor corrections or clarifications required. Comments are clear and no further review required. The Contractor shall address review comments when proceeding with work.

3. Disapproved – Resubmit: Rejected for not according with contract or requiring major corrections or clarifications. Contracting Officer will identify reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

Informational Submittals

4. Accepted

5. Rejected

1.6 CONSTRUCTION COORDINATION

The Contractor shall work with GATE Project Team and develop communication process.

Notifications

Contracting Officer provides necessary written notification and/or direction to the Contractor. On-site Contracting Officer’s Representative from the Park coordinates the Contractor’s construction efforts with daily operations and transmits/receives correspondence.

1.7 QUALITY CONTROL

The Contractor is responsible for quality of work. Inspect and test work as needed to ensure quality of materials, workmanship, construction, and finish, and to ensure functional performance is in compliance with applicable scope of work.

The Contractor accepts ultimate responsibility, liability and duty to control quality of services provided to the Government as stipulated in FAR Part 36.609-2. Contractor shall be responsible for professional quality, technical accuracy and other services furnished by the Contractor, their Employees, Agents, Assignees, and Subcontractors under the contract. Contractor shall, without additional compensation, correct or revise any errors or deficiencies.

The Contractor shall maintain a record of CQC Daily Reports.

Quality Control Staff Requirements

CQC Manager, designated by the Contractor, shall be on project site whenever contract work is in progress.

Contractor's job supervisory staff may assist CQC Manager, as necessary, by adding certified testing technicians.

Quality Control Submittals:

Quality Control Plan

Prior to Preconstruction meeting, submit written CQC plan for approval.

The plan shall include:

A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

Methods of performing, documenting, and enforcing quality control of work.

Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

1.8 WORKING HOURS

Limit work and deliveries to weekday hours of 7:00 AM to 5:00 PM unless otherwise approved by Contracting Officer. Any requested work on holidays or weekends requires approval from the Contracting Officer.

1.9 TEMPORARY SERVICES

Temporary materials may be new or used but must be adequate in capacity for required usage, must not create unsafe conditions, and must not violate requirements of applicable codes and standards.

Fire Protection Equipment: Observe and enforce standards of fire prevention. No open fires allowed.

Vehicles and Equipment: Provide one fire extinguisher on each vehicle or piece of equipment. Extinguishers shall have a minimum UL (Underwriters Laboratory) rating of 2-A:10-B:C. A capable and qualified person shall be placed in charge of fire protection.

Responsibilities shall include locating and maintaining fire protective equipment and establishing and maintaining safe torch cutting and welding procedures.

Hazard Control: Take necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

Spark Arresters: Equip gasoline or diesel-powered equipment, used in potential forest or grass fire locations, with spark arresters approved by U. S. Forest Service. Contracting Officer will issue written determinations of areas and periods of potential fire hazard.

Locate internal combustion equipment so exhausts discharge well away from combustible materials. Locate service areas a minimum of 50 feet from buildings. Shut down equipment before refueling.

Smoking and Tobacco Use: Smoking within buildings or temporary storage sheds is prohibited. Tobacco use including vaping is prohibited.

Welding: Cutting by torch or welding shall be performed only when adequate fire protection is provided. Submit a Hot Work Permit to Park Law Enforcement and Contracting Officer for approval.

Electricity and Lighting: Make arrangements with utility company for metered connection to existing utility and pay costs. Coordinate work with Contracting Officer.

Temporary electrical work shall meet requirements of current version of NFPA 70 NEC Article 590 (National Fire Protection Association (NFPA), National Electrical Code (NEC)). When temporary connections are removed, restore existing utility services to original condition.

Sanitary Facilities: Provide and maintain temporary toilet facilities according to State Health Department and NPS regulations. Provide separate accessible facilities for men and women with privacy locks. Enclosures shall be weatherproof, sight proof, and of sturdy construction. Completely remove sanitary facilities on completion of work.

1.10 ACCESS

Coordinate construction efforts with Contracting Officer towards minimal impact to the work of NPS personnel and to the visiting public.

During construction of scheduled facilities, the Contractor shall have continuous access to the site.

1.11 PRESERVATION OF ADJACENT FEATURES

Confine operations to work limits of project. Prevent damage to natural surroundings. Restore damaged areas outside work limits, repair or replace damaged trees and plants, at no additional expense to NPS.

Provide temporary barriers to protect existing trees, plants, and root zones that will remain in place.

Do not remove, injure, or destroy trees or other plants without prior approval. Consult with Contracting Officer and remove roots and branches interfering with construction. To prevent damage, carefully supervise excavation, grading, backfilling, and other construction operations near trees and plants.

1.12 EXISTING UTILITIES

Contractor is responsible to locate and protect utilities in the project site and minimize service disruptions. Contractor shall coordinate with local utility companies and NPS of any affected utility by construction work. Arrange disruptions at least 48 hours in advance.

Construction procedures shall include preventing accidental disruptions to facilities outside project limits by investigating existing utilities and protection during construction. Accidental disruptions shall be remedied at no cost to NPS.

1.13 ENCOUNTERING UNEXPLODED ORDINANCE

Be advised, Gateway National Recreation Area (GATE) is home to former active military sites and there could be unexploded ordnance (UXO) contained within the ground and/or waters of the park. If a UXO is discovered, extreme caution is warranted, and it should be treated as a live/active munition until proven otherwise. If a UXO is discovered or suspected, immediately cease operations and notify the GATE Dispatch Center (24/7) by calling 718-354-4700. Advise all personnel to clear the area and do not touch the item(s). Emergency response officials will respond and investigate.

1.14 HAULING RESTRICTIONS

Comply with legal and local load restrictions. For delivery material and equipment coordinate with NPS and Park for routes, access, and escort to delivery site.

1.15 ACCIDENT PREVENTION

Accident Prevention Plan

Prior to Preconstruction Meeting, submit accident prevention program. Plan must be accepted by NPS before work on site begins and shall comply with Occupational Safety and Health Administration (OSHA) and project requirements. Include:

Name of responsible Safety Manager to carry out the program. Submit a complete resume.

First aid procedures.

Outline of each phase of work, hazards associated with each phase, and methods proposed to ensure property protection and safety of the public, NPS staff, and DB Construction Contractor employees.

Training

Planning for possible emergency situations.

Housekeeping and fire protection.

Accident Reporting: Report incidents to GATE Dispatch (718) 354-4700

Any accident resulting in injury to contractor’s personnel, NPS employees, or the public regardless of severity

Any incident that causes damage to property or equipment Fires shall be reported immediately.

Quality Assurance

Ensure employees are physically qualified to perform assigned duties safely. Do not allow employees to work if their abilities are impaired. Operators of equipment shall be able to understand signs, signals and operating instructions, and capable of operating such equipment.

Accident Prevention Products

First aid facilities.

Personnel protective equipment shall meet requirements of NIOSH and MSHA (National

Institute for Occupational Safety and Health and Mine Safety and Health Administration).

Emergency instructions including telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and park police. Place in conspicuous locations at work site.

Adequate egress at all times according to Standard for Safeguarding Construction, Alteration, and Demolition Operations (NFPA 241).

Hard hats for employees and for up to six visitors.

Designate and post signs in hard hat areas.

Training

Provide training for first aid and hazardous material handling and storage.

1.16 CONTRACTOR PROVIDES EQUIPMENT AND SERVICES

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with federal, state and local regulations.

1.17 TEMPORARY CONTROLS

Housekeeping: Keep project neat, orderly, and in safe conditions at all times.

Weather Protection: When inclement weather is expected, provide temporary protection for areas where roofing, siding, windows, doors, or other enclosing elements have been removed or have not been installed. Inspect protective coverings frequently to ensure proper function.

Hurricane Season: Begins May 15 and terminates November 30. If hurricane threatens area, secure and close project site at least 24 hours before anticipated storm landfall. The 8a Contractor should follow Park and state guidance.

1.18 PROJECT CLOSE-OUT

Project Record Documentation

Maintain one complete record of all construction documentation. Clearly mark changes, deletions and additions to show actual constructed conditions. Certification of accuracy and completeness are required for monthly payment requisitions. On completion of total project, submit complete project documentation.

Cleaning

Before scheduling final inspection, remove tools, equipment, surplus materials, and rubbish. For surfaces damaged due to work performed under this contract, restore or refinish to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces.

Remove construction debris from site. At time of final inspection, project shall be thoroughly clean, and all construction debris disposed outside of the park.

1.19 SUBSTANTIAL COMPLETION

Submit written certification to Contracting Officer indicating project, or designated portion of project, is substantially complete, and request inspection. Upon receiving certification, Contracting Officer and Contracting Officer’s Representative will proceed with inspection within 10 days or advise the Contractor of items preventing project from being designated as substantially complete.

When work is determined substantially complete, Contracting Officer will prepare a list of deficiencies (Punch List) for corrections before final acceptance and issue a Letter of Substantial Completion. If work is not determined substantially complete, Contracting Officer will notify the Contractor in writing. After completing work, the Contractor shall resubmit certification and request new final inspection.

Following final inspection, if work is determined substantially complete, Contracting Officer will prepare list of deficiencies for corrections before final acceptance and issue a Letter of Substantial Completion. Contractor shall complete work described on list of deficiencies within 30 calendar days, as weather permits. If the Contractor fails to complete the work within this time frame, Contracting Officer may either replace or correct the work with an appropriate reduction in contract price or charge for re-inspection costs according to the contract’s Inspection of Construction clause.

Acceptance of the work: After deficiencies corrected, Contracting Officer will issue a Letter of Final Acceptance.

GATEWAY NATIONAL RECREATION AREA

NATURAL AND CULTURAL RESOURCE

PROTECTION

1.0 GENERAL

1.1 PURPOSE

This document serves as a baseline guide for resource preservation and shall be observed by all contractors and subcontractors performing work within Gateway National Recreation Area. The measures outlined herein are intended to provide guidance when mitigating impacts to natural and cultural resources during construction and maintenance activities.

These guidelines are intended to ensure compliance with applicable federal, state, and local requirements, including the Secretary of the Interior’s Standards for the Treatment of Historic

Properties.

1.2 LIMITATIONS

See Scope of Work for project specific requirements. If the scope of work expands or if unforeseen impacts occur, additional resource preservation mitigations may become applicable. Provisions not applicable to the specific undertaking shall not be enforced.

2.0 RESOURCE PROTECTIONS

If applicable to project, implement the following mitigation measures to minimize impacts of construction activities:

• Soil: Intact native topsoil from the project area shall be retained whenever feasible. Should additional fill be needed, all fills must be of quality suitable for use in a National Park Unit.

Any substructure fill should be tested/inspected to ensure radionuclides are not present in a concentration that decay will result in release of radon gas in a concentration that would be a health concern. Any fill materials required for the project must be obtained from a park-approved source. Such materials are to be clean of contaminants and free of exotic seeds and spores. Written verification of such should be provided to the CO and COR prior to delivery of material. Soils should not be amended.

(NEW YORK SPECIFIC) Any new soils/sediment brought on site must be tested and meet

New York State Department of Environmental Conservation standards for general fill (6

CRR-NY 360.13).

(NEW JERSEY SPECIFIC) Any new soils brought on site must be tested and meet the New

Jersey Standards for residential ingestion-dermal and residential inhalation exposures

(N.J.A.C. 7:26D Appendix 1, Tables 1 and 3).

• Soil Erosion: Protect against erosion and topsoil depletion. Seed-free straw bales must be deployed for sediment/erosion control. Seed-free straw is required for compliance with

Federal Noxious Weed Control Act and Executive Order 13112.

• Vegetation: Vegetation may not be trimmed, removed, sprayed, or otherwise damaged to accommodate ladders or other equipment to conduct the work around the buildings. If such modification of vegetation is later determined to be necessary, then NPS/park Resource

Stewardship Division must be contacted through the contracting officer’s representative

(COR) to conduct an inspection of the work area prior to initiating the proposed vegetation modification. The Contractor shall protect tree trunks and root systems of trees in, or adjacent to, work areas.

• Wildlife: Do not intentionally disturb wildlife nesting, breeding, or other activities. If exterior project work will be implemented during period of March 15 to September 1, park

Natural Resource Stewardship must be contacted to conduct an inspection of the work area prior to initiating work to determine if there is any nesting activity that could be impacted by the project. If nest building begins, birds must not be harassed in any manner to deter nesting activity. Park approval is required prior to placement of any structures to deter osprey nesting and any such structure may only be put in place between September 2 and

March 14.

It is the Contractor responsibility to check any bird nest on buildings and notify the

Contracting Officer in writing. If nests are found, all work should be suspended in that building and no work should proceed until Park Natural Resource Stewardship approval is obtained. The contractor shall adhere to a seasonal restriction on the use of heavy construction equipment/machinery within 300 meters of any active osprey nest along the project limit of disturbance from April 1 through August 31 of each calendar year.

• Visitor Experience: Provide the Project Manager with the project schedule as soon as it is known and provide periodic updates of project work.

Should closure or rerouting of visitors be necessary, closures would be for the minimal time required to complete the work activity or correct the problem.

• Air and Water Pollution Control: Minimize tailpipe emissions, do not leave construction equipment idling longer than necessary for safety and mechanical reasons. In New York

Vehicle idling shall comply with New York City and New York State anti-idling laws.

Minimize construction dust by applying water to problem areas. Limit equipment to fenced project area to minimize soil disturbance and dust generation.

Take necessary reasonable measures to reduce air and water pollution with material or equipment used during construction. Keep volatile wastes in covered containers.

All machinery containing fuels and oils shall have a spill kit available to immediately use in the event of a spill. In the event of a fuel or oil leak or spill, the work shall cease immediately, spill containment deployed, and Gateway NRA Dispatch (718) 354-4700 shall be called immediately.

• Construction Debris: Construction debris shall be collected in appropriate containers and controlled such that the forces of nature cannot spread it beyond the collection point.

All construction debris and removed material shall be transported outside the park and properly disposed of at an approved off-site location(s) in accordance with federal, state, and local regulations.

• Light Pollution: If lighting is proposed, project shall comply with NPS and park lighting guidelines to reduce impacts to the night sky and wildlife. This will include, but is not limited to, warm color hue, low-lumens, and minimized glare. Fixtures shall be downward focused with full shielding. They shall have adaptive technology controls such as timers, motion detectors, hue adapters, and dimmers.

• Wheel Ruts and Divots: Any wheel ruts, holes or divots in lawn areas caused by the work shall be repaired by the contractor. Any bare soil areas created by the work shall be seeded with annual ryegrass and a native grass seed mix designed for the Northeast US region, where needed to restore area to pre-construction condition. Seed shall be applied at a rate of ½ pound per 1,000 square feet unless otherwise required for compliance with applicable standards. The park’s Resource Stewardship Division must approve all plant selections before they are purchased.

• Ground Disturbance: If ground disturbance is anticipated, an Archeological Monitor may need to be present at work site. If archeological resources are discovered at project site while Archeological Monitor is absent, immediately stop work in vicinity of discovery and report discovery to Contracting Officer. If archeological monitoring is required for project ground disturbance, then the contractor will be required to obtain an ARPA permit.

• Buildings and Structures: Any work being performed at historic sites must retain and preserve the historic character of the buildings in compliance with the Secretary of the

Interior’s Standards for the Treatment of Historic Properties.