A04_FINAL_Tishomingo_NFH_SoW_for_Cultural_Resources_Inventory.pdf

Scope of Work for the Tishomingo National Fish Hatchery Cultural Resources Inventory

Cultural Resource Inventory for the

Tishomingo National Fish Hatchery

PART 1: GENERAL INFORMATION

1.0 General: This is a non-personnel services contract to a provide cultural resource survey for the US Fish & Wildlife Service (Service). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform an archaeological and historic building survey of 15 acres on the Tishomingo National Fish Hatchery (NFH), managed by the Service, as defined in this scope of work except for those items specified as government furnished property and services (Part 3). The contractor shall perform to the standards in this contract.

At minimum, the proposal for this contract shall include a work plan that outlines the technical approach, survey methodology, preliminary field work schedule, and the roles, responsibilities, qualifications of key personnel (including resume or curriculum vitae for each), and a narrative of past performance that demonstrates the ability to successfully complete projects similar in scale and scope, and regional context.

Cost estimates shall include, at minimum, a breakdown of cost estimates for major phases of work, such as pre-field work, field person hours, background research, and report writing.

1.2 Background: The Tishomingo NFH, formerly known as the Reagan National Fish Hatchery, is proposing to conduct building maintenance and new building construction to support station operations.

In order to streamline preservation and project planning for the Tishomingo NFH, the area of potential effects equals the project area of 15 acres. The purpose of this contract is to secure services for a Phase 1 (Class III) cultural resources survey to assist the Service in compliance with Section 106 of the National Historic Preservation Act to identify, record, and evaluate archaeological and architectural resources within the area of potential effects (APE) for the proposed undertaking.

Tishomingo NFH is a 235-acre facility located in Johnston County in south-central Oklahoma on the banks of Pennington Creek. There are 18 buildings/structures on the entire hatchery with known construction dates before 1977 and seven buildings/structures with unknown construction dates that are suspected to be historic in age (approximately 7 of these known or suspected historic buildings appear to be in the current project area). There are also 10 modern or suspected modern buildings, 50 hatchery ponds, a display pond, and several raceways located on the Hatchery property. The Hatchery was established in 1928-1930 at an area known as Ballard’s Park and was constructed in at least four major phases: 1928-1930; 1940-1943; 1950-1953; and 1963. The Oklahoma Landmarks Inventory Nomination form describes the property as containing seven WPA structures, including a caretaker’s house with a garage and well house, an office/garage with a well house, a hatchery house, and a fuel house. Based on a preliminary review of archival information and Hatchery records, the association with the WPA is unclear as many buildings’ construction dates may predate or postdate the Federal Emergency Relief Administration and the Works Progress Administration. (See attached map of the project area).

1.3 Existing Information: A list of known buildings/structures and suspected construction dates based on preliminary archival review will be provided to the consultant. At a minimum, the contractor shall consult, and incorporate as appropriate, pertinent information from the following sources:

• State Historic Preservation Office (SHPO) inventory records and thematic survey documents, including Oklahoma Landmarks Inventory Nomination documentation for the “Reagan National Fish Hatchery”

• Quarterly and Annual Narrative Reports from the Archives at D.C. Booth Historic National Fish Hatchery, Spearfish, South Dakota (request for documents in process, digital files to be provided from the Service cultural resources staff)

• National Archives and Service Archives

• 2008 Barton, Marjorie Leaning on a Legacy: The WPA in Oklahoma. Oklahoma Heritage

Association

• Archival information for “Ballard’s Park” (Exhibit #83 Fonville Collection and other pertinent collections at the Greater Southwest Museum in Ardmore, Oklahoma)

1.4 Objectives: The following tasks shall be accomplished as a part of this contract:

Within two weeks from the date this contract is awarded, the contractor shall schedule a kick-off meeting between the contractor, agency official, and project point of contact (POC) (see Service Contact Information below).

Prior to the beginning of field work, a pre-field records search that encompasses a one-mile buffer around the APE shall be conducted. At minimum, the contractor shall consult, and incorporate as appropriate, pertinent information from the following sources:

• Oklahoma State Historic Preservation Office (SHPO) inventory and archaeological site records, relevant thematic survey documents, Oklahoma Landmarks Inventory Nomination documentation

• Oklahoma Archaeological Survey (OAS) Site File Repository via the OAS File Search Request Form or online services

• National Register of Historic Places online database, National Archives, and Service archives

• Historic topographic maps, General Land Office maps

The contractor must contact the agency official, or their representative, and the project POC before field work begins.

The contractor shall complete a Phase I (Class III) cultural resources inventory for archaeological and architectural resources within the 15-acre parcel that were constructed over 45 years ago, as defined by the Oklahoma State Historic Preservation Office (SHPO) and Oklahoma Archaeological Survey (OAS) guidelines, including subsurface testing (shovel testing at 30-meter intervals) as appropriate.

Standard site mapping, photography, global positioning system (GPS) recording of sites, structures, features, artifacts, and isolated occurrences, including linear features such as trails and historic roads, is required. SHPO or OAS standard forms shall be used. Encountered cultural resources that extend out of the APE shall be recorded in entirety unless they extend onto private lands where access has not been granted. If cultural resources extend onto other federal lands, the contractor shall notify the POC to coordinate with the other federal agency for access. Linear features shall be recorded up to 100-feet outside of the APE. GIS data shall include spatial information for all survey areas, archaeological sites, and isolated occurrences, and, if identified, proposed historic district boundaries using North American Datum 1983 (NAD83).

The contractor shall provide recommendations regarding the eligibility of recorded archaeological sites and/or other historic resources for listing, individually or as potential contributors to a historic district, on the National Register of Historic Places (NRHP). The contractor shall evaluate the resources for eligibility to the National Register of Historic Places using the criteria in 36 CFR Part 60.4. Sites shall be evaluated individually and, if appropriate, as contributors to a historic district. The contractor shall provide enough information in the report to provide a clear recommendation of “eligible” or “not eligible.” If necessary, “unevaluated” for eligibility may be recommended; however, the contractor may perform minor testing to evaluate the NRHP eligibility of the site after consultation with the Service POC.

No artifact collection is required or allowed under this contract. If artifacts discovered are at risk, notify the agency official and/or the Service POC immediately.

No physical datums shall be installed at archaeological sites; digital datums should be created in the field or in a geographic information system (GIS) program during post-processing.

The Contractor shall prepare a report in accordance with the Secretary of the Interior's Standards and Guidelines (48 FR 44716, as amended and annotated) and follow all relevant State-specific guidelines.

The report and site forms shall be internally proofread and reviewed for technical adequacy prior to submitting to the Service POC for review. A draft report and draft geospatial data will be submitted to and reviewed by the Service POC prior to final submission.

1.4.1 Deliverables: The deliverable products must be prepared in accordance with the Oklahoma SHPO’s Review and Compliance Manual (Section 106 Process) and Architectural/Historic Survey Requirements and the Architectural/Historic Resources Survey: A Field Guide, as well as all applicable OAS requirements for archaeological surveys.

Each cultural resource and historic building identified as constructed more than 45 years ago will be recorded on relevant OAS forms or the Historic Preservation Resource Identification form as provided by the Oklahoma SHPO, to include as attachments a site location map, site sketch map, artifact and feature tables (as needed), a minimum of two (2) site overview photographs, a minimum of one (1) feature overview photograph (if applicable), and diagnostic artifact photographs (if applicable). A final report will contain, at minimum:

Abstract of report/Administrative overview Table of contents, list of figures, list of tables Introduction defining project objectives and the area of potential effects, including project location maps.

Cultural history overview, scaled to the size and complexity of the project and resource types found, focused on establishing the period(s) of significance.

Research design or historic context, if applicable Results of a pre-field records search/literature overview Survey methods, including site definition, isolate definitions.

Results and individual resource NRHP recommendations District NRHP recommendations, if applicable Summary/Conclusion, including management recommendations.

Bibliography Appendix containing all site forms (including Historic Resource Identification forms), if applicable

Appendix for isolated finds, containing a location map depicting isolated finds, a list and description of isolated finds (table format is acceptable), and photographs of diagnostic isolated finds, if appliable

Appendix containing a photograph log

A draft report including all appendices shall be submitted electronically to the Service POC for review in either Microsoft Word or PDF format. Draft geospatial data shall be submitted with the draft report.

The final deliverables will contain:

Three (3) print copies of the final report and all applicable appendices. The final report may be printed double-sided as long as individual appendices and sites forms can be separated as individual documents.

One digital copy of the final report and all applicable appendices as a PDF. Site forms shall be provided as individual PDFs.

All collected geospatial data (cleaned/edited) to include, at minimum, the total area inventoried (inventory area/APE), all site boundaries, and all isolated finds. Additional data may include artifacts, artifact concentration areas, feature areas, georeferenced historical map data, etc. A cultural resources geodatabase template can be provided upon request.

Digital photographs

The contract will be considered completed upon SHPO concurrence with the Service’s determination of eligibility and effect for the proposed undertaking.

1.5 Permitting and Personnel: The Service does not issue fieldwork authorizations or archaeological survey permits for projects we contract directly; the contract will serve as your permit; however, the contractor must coordinate with the Refuge Manager prior to fieldwork to ensure access to the project area (see Part 1.7). If the project crosses state lands, the contractor must be listed on all relevant state permits. For the consultant to qualify they must have a demonstrated track record of completing similar projects in the region.

Personnel considered key personnel by the government include: a contract manager and a project director/principal investigator and/or crew chief (key field supervisory personnel). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 am to 5:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Key field supervisory personnel must be present in the field for all phases of the field work and must meet the Secretary of the Interior’s Professional Qualifications Standards as used by the National Park Service; previously published in the Code of Federal Regulations, 36 CFR Part 61:

History The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following:

1. At least two years of full-time experience in research, writing, teaching, interpretation, or other demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history.

Archeology The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus:

1. At least one year of full-time professional experience or equivalent specialized training in archeological research, administration, or management,

2. At least four months of supervised field and analytic experience in general North American archeology; and

3. Demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period.

Architectural History The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history, or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

1. At least two years of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

1.6 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.7 Property Access: The contractor will need to contact the agency official (see Service Contact Information below) to coordinate scheduling field work and access to the project area, as well as access to any pertinent Service archives. The contractor should access the project area only during dry times and/or during times preapproved by refuge staff. If the access route and/or project area are too wet, they will not be able to work on the project area(s) to minimize the damage to the refuge and potential historic properties. The project area lies in a rural area and is accessible via the State highway.

1.8 Gate Locks: The project area is within the hatchery boundary and the gates aren’t locked. Access will be provided by the Hatchery staff.

1.9 Hours of Operation: The Contractor is responsible for conducting business, between the hours of sunrise to sunset Sunday through Saturday except Federal holidays at the contractor’s option. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this contract when the government facility is not closed. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. The facility is closed on recognized Federal holidays. The contractor is not required to perform work on these holidays:

New Year’s Day, January 1st or the Friday preceding or Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February

Memorial Day, Last Monday in May Juneteenth, June 19th or the Friday preceding or Monday following Independence Day, July 4th or the Friday preceding or Monday following Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25th or the Friday preceding or Monday following

1.10 Place of Performance: The work performed under this contract will be conducted at Tishomingo National Fish Hatchery. The project area is approximately 11 miles from the town of Tishomingo, which has accommodations and amenities (lodging, restaurants, and other facilities).

1.11 Period of Performance: The period of performance for this contract shall be within 120 days of award.

1.12 Type of Contract: The government will award a firm-fixed price.

1.13 Contractor Travel: The contractor will be responsible for all travel costs and scheduling of travel.

1.14 Other Direct Costs: At the contractor’s option, partial payments can be made to cover the cost of equipment and materials obtained by the contractor for this project. Final payment will be made upon Refuge acceptance following total completion of the project by the contractor. Upon completion and acceptance of all work and receipt of a proper invoice, the contractor will be paid the balance of the firm-fixed-price of the contract

1.15 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with the Federal Acquisition Regulation. The contracting officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.16 Contracting Officer Representative: The Contracting Officer Representative (COR) is Monish Bhan who can be reached via phone at (505) 549-9958 or via email at monish_bhan@fws.gov. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

Assure that the contractor performs the technical requirements of the contract Perform inspections necessary in connection with contract performance Maintain written and oral communications with the contractor concerning technical aspects of the contract Issue written interpretations of technical requirements, including Government drawings, designs, specifications Monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies Coordinate availability of government furnished property, and provide site entry of contractor personnel

A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.17 Quality Assurance/Quality Control (QA/QC): The contractor shall review all deliverables for technical adequacy, spelling, grammar, etc., prior to submittal of draft and final versions. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.18 Organization Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in the Federal Acquisition Regulation. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Preliminary Schedule:

Task Time Duration from Start*

Kick-off meeting between consultant and Service Agency Official and project POC (see below), and COR 2 weeks

Consultant completes field work, submits draft of forms and report to Service project POC 4 weeks

Service POC provides comments back to consultant 1.5 months

Consultant submits revised forms and report to Service POC 2 months

Service submits forms and report to SHPO or THPO for review 2.5 months

Service provides SHPO/THPO comments to consultant for final revisions of forms and report, if necessary 3.5 months

Consultant submits final deliverables, if necessary

* Exact calendar dates to be set following establishment of contract

1.20 Service Contact Information:

Agency Official Project Point of Contact (POC)

Ralph Simmons Project Leader Tishomingo National Fish Hatchery 5501 OK Hwy 7 Tishomingo, OK 73460 ralph_simmons@fws.gov

(580) 384-5463

George MacDonell Regional Archaeologist Southwest Regional Office 500 Gold Ave SW Albuquerque, NM 87102 george_macdonell@fws.gov

(505) 248-7396

CONTRACTING POC: Renee Babineau, Contract Specialist, (404) 679-7349, Renee_Babineau@fws.gov

PART 2: DEFINITIONS

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to represent the government on site. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3: GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Services: The government will not provide any services for this contract.

3.1 Facilities: The government will not provide any facilities for this contract.

3.2 Utilities: The government will not provide any utilities for this contract.

3.3 Equipment: The government will not provide any equipment for this contract.

3.4 Materials: The government will not provide any materials for this contract.

PART 4: CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this scope of work.

4.1 Equipment: The Contractor shall furnish all equipment to adequately preform the requested job.

PART 5 SPECIFIC TASKS

5.0 Specific Tasks: The contractor shall:

Perform all objectives listed in Part 1.4: Objectives Remain in close contact with the Service COR, Agency Official, and project point of contact (POC) Be responsible for ensuring that all pertinent information is clearly understood Follow all National Wildlife Refuge System rules and regulations, including fire safety, while on site Abide by all applicable Federal and State regulations and laws relevant to this project

PART 7: ATTACHMENTS

Archaeological Survey Area