A04_DRLE_Vehicle_Upfit_Scope_of_Work_updated_52024.pdf

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Scope of Work

USFWS Law Enforcement

Vehicle Upfit five-year BPA for the State of Utah

U.S. Fish & Wildlife Service

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Background

The U.S. Fish and Wildlife Service (Service), National Wildlife Refuge System Law Enforcement (NWRSLE) in the state of Utah replaces emergency vehicles at regular intervals. Once acquired, these vehicles will need to be fitted with emergency lighting, audible warning, control console, and other miscellaneous mission specific equipment. The vehicles will be Sport Utility Vehicles (SUV) or pickup trucks, of various makes and models defined by NWRSLE, and will be outfitted as a fully marked (Class A), or un-marked (Class B) vehicle. Internally and externally installed equipment on the Class A and Class B vehicles are upfitted identically to maintain standardization and meet policy guidelines.

K9 specific equipment will be communicated on an as needed basis by the National K9 coordinator and/or representative handler.

Mission

The Service acquires emergency response vehicles to ensure the safety of our Federal Wildlife Officers (FWO’s) in the performance of their duties. The upfitting of the components required to perform daily patrol work and investigations are of utmost importance to the mission. The ability to safely respond with adequate emergency lighting, equipment and prisoner transport is achieved through the quality upfitting of vehicles by a vendor which meets or exceeds public safety levels.

The NWRSLE retains the right to conduct on-site inspections of the upfitted vehicles at the vendor location any time prior to delivery. No vehicle will be delivered without consent of the NWRSLE Contracting Officer’s Technical Representative (COTR), or designee.

Vendor must be an Authorized Manufacturer's Distributor and Authorized Warranty Center for the specified equipment and shall provide letters with their bid to substantiate such status.

PERFORMANCE WORK STATEMENT

UP- FITTING

The awarded vendor will be subject to oversight conducted by the US Fish and Wildlife Service, National Wildlife Refuge System Law Enforcement program located at 5275 Leesburg Pike, Falls Church, VA 22041; the standard has been established and may be conducted at the awarded vendors facilities during the up- fitting of equipment to be installed in the vehicles identified in the contract. The vehicles requiring upfitting and delivery are as follows:

55 – Full Size Crew Cab 4X4 Pickup, Min 6700 lbs GVWR (caged, and uncaged)

57 or 56R– Full Size Crew Cab 4X4 Pickup, Min 9201 lbs GVWR (caged, and uncaged)

100L – SUV, Police Use Vehicle, with Law Enforcement Package, 4 Door (caged, and uncaged)

105C or 106C – Full Size 4X4 SUV, 4DR, Special Service Package Vehicle (caged, and uncaged)

The requirement of the vendor is the receiving, proper installation of Government identified law enforcement equipment, and delivery of government owned vehicles.

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The installation is to comply and be consistent with equipment manufacturers’ instructions for the item to include all non-original equipment manufacturer (OEM) after-market items which are purchased in order to make the vehicle ready for Federal Wildlife Officer (FWO) work. The vendor agrees to complete the upfit and deliver the patrol-ready vehicle within best lead times stated from the date the vehicle arrives at the vendor’s up-fitting facility.

The vendor will install all the emergency vehicle equipment in a consistent standardized manner. The wiring must include weatherproof, protective sheathing in areas which may subject the wiring to outside elements, crimping and/or wear that may cause failure to the equipment which it is connected and potentially damage to the vehicle. The standard for our vehicles includes that all connections utilize butt connectors, solder, and shrink wrap at connection points. When installing equipment and wiring the vehicles, the vendor shall ensure that their performance and workmanship will minimizing risk of electrical failure, mechanical failure, or fire due to changes made by the vendor.

The installed equipment must be able to sustain extremes in vibration, climate, and conditions, from extreme cold, snow-covered highways, to extreme hot, dusty wash-boarded gravel roads, to off-road use.

NWRSLE vehicle classification consists of Class A and Class B vehicles. Class A are standard marked patrol vehicles. This is a vehicle (truck or SUV) that is fully marked using the approved standards and equipment to promote a safe and effective working environment. Class B are unmarked patrol vehicles (truck or SUV). Both classes of vehicles are fully equipped patrol vehicles and may be either “caged or uncaged” as stated below.

FWO PACKAGE EQUIPMENT AND UPFITTING STANDARDS

The vendor shall adhere to the NWRSLE vehicle up-fitting standards for equipment. The NWRSLE equipment standards identified for both class of vehicle are as follows, subject to change:

Window Tinting

The window tinting material will be 40% (All windows EXCLUDING front windshield). The units require window tinting for UV protection of the interior from fading, security of equipment from theft, and safety in the case of an accident, the tinting prevents glass from splintering in the case of breakage.

The vendor will not use materials that are classified as a non-reflective/dyed material. The finish edge of the tinting will be to the edge of the window and no gap of window will be exposed, and the rear window will be done in with one piece and heat shrunk for the best fit and 100% free from defects.

Headlight Flasher/LED Inserts

The lights are inserts in the headlights and taillights of the law enforcement vehicle and will enhance the visibility when in use. These lights shall be weatherproof and will be installed to ensure the greatest light reflection for greater visibility. It has an in-line flasher and the ability to synchronize with other flasher units.

Full Interior Visor Programmable LED Light W/Takedowns OR 360° Rooftop Mounted Programable LED External Lightbar

COTR may select (one or the other) either full interior visor lightbar OR 360° rooftop mounted external lightbar.

External LED lightbars shall be a standard full size mounted across width of the vehicle’s roof and

4 | P a g e provide 360° light coverage.

Interior visor lights shall be a full light strip mounted across width of vehicle windshield shall be bright enough to permeate a windshield with 20% "eyebrow" tint.

A light color pattern selector switch will be installed with either lightbar, internal or external, to allow the officer the option of the following four-color patterns: red/blue, all red, all blue, “California red”. **

All programmable lights shall automatically drop down into a ‘low power’ mode when the headlights are activated. This “night mode” shall drop the LED brightness from 100% intensity to +/-60% brilliance. Include a programable button on the control siren head for nighttime flash pattern (steady on with intermittent pulse)

Rear and Side Light Stick (only if interior visor light option is selected)

This section only applies if the COTR selects the interior LED visor light option.

The directional rear mounted LED warning light shall be able to permeate the rear window tinting. This unit is compatible with the siren/light controller. This full-width unit offers a programmable red/blue response flash pattern, and an amber in color, left/right/center-out directional flash patterns with scrolling flash rate feature which makes the light highly visible. The housing for each LED module is sealed from condensation and dust. The required modules must feature waterproof internal connectors. The required directional light bar must have completely sealed electronics. Include a programable button on the siren control head for nighttime flash pattern (steady on with intermittent pulse)

Additional interior LED strip lights will be mounted in driver and passenger side rear-door windows for additional 360° side warning coverage.

Tailgate Strip Lighting

Alternating programmable lighting strips will be mounted across the length of the tailgate in the gap between the bumper and tailgate. Light pattern will be red/blue. Include a programable button on the siren control head for nighttime flash pattern (steady on with intermittent pulse)

Heavy Duty Winch Ready Grill Guard and Side Lighting

The winch ready grille guard provides protection to the vehicle. The grille guard will be “sturdy-mounted” so as to lessen the chance of loosening due to heavy vibrations associated with rough and/or off-road operations.

The emergency lights for the grill mounting application shall have completely sealed electronics and be impact resistant. These lights shall have high power LED’s which will provide the greatest visibility during an emergency response. The housing for these lights shall be sealed from condensation and dust intrusion. These lights include the LED Moose Light Bars (White LED) mounted in a manner so as not to be obstructed if future installation of a standard sized winch occurs.

360° Front and Rear Intersection Lights

The lights shall provide warning to 360° of the vehicle and be flush or nearly flush mounted on the side of the vehicle so as not to catch on objects during off road use. The lights shall be mounted high to

5 | P a g e lessen the chance of being obstructed by such things as brush or snowbanks when entering intersections. These are essential to the side warning of the vehicle providing safety to the officer while responding and/or while on scene in high-traffic areas.

Console

The console holds the vehicle equipment to include radios, siren and light controller and auxiliary radios specific to NWRSLE specifications. It shall be of appropriate size for the vehicle to not impede access to vertical mounted long guns between the driver and passenger seats. The console shall contain 4-power outlets (2- 12v (lighter style outlet) and 2- USB outlets, cup holders, and 8" locking box & padded armrest.

Interior Overhead light

Two red/white dome lights mounted in unsecured areas front and rear compartments and operable without requirement of key being in ignition.

Optional Partition/Prisoner Cage

Full recessed partition with divider ¼-cage (for rear-seat single prisoner on passenger side), mounted kick panel, and window screen. This rear partition is utilized to maintain the security of a person in custody during transport.

Cabin partition to create a barrier between the front and rear seats to contain equipment in the event of a vehicle crash.

These items (one or the other or both) may be selected.

Siren Controller and Speaker

The standard plug-in siren unit is an electronic siren and integrated light controller with individually programmable switches. Switch button map will be provided to NWRSLE.

Vertical Dual Rifle/Shotgun Gun Rack

Dual Long Gun Assembly - M4, and 12 ga. shotgun with receiver Side Saddle.

Gun rack must be wired hot. Vertically mounted on floor with specific steps taken to limit vibration.

Shotgun mounted closest to the driver.

Two hidden gun lock switch/buttons will be installed in the forward cab.

**Exact install location will be provided to awarded vendor.**

Patrol Power custom modular police package wiring harness

The wiring harness required will be a custom modular wiring harness & fuse panel with labeled wire, integrated built-in timer to eliminate battery drain, integrated “Super-Relay” to shut down all emergency lighting connections during vehicle servicing. It shall be constructed with weatherproof wiring.

In addition, this unit will require a single AWG battery connection with an integrated high-amp thermal circuit breaker, contain MIL-SPEC wire crimps, MIL-SPEC 300 Amp relay and is required to be built

6 | P a g e with vehicle specific housing. This “vacation mode” will provide for the ease of servicing, security of the vehicle during servicing, non-invasive to the vehicle computer and radio systems, and reduce the chance of vehicle damage in the event of an up-fitting component electrical failure.

Fire Extinguisher with vertical Extinguisher Bracket

Uninstalled, shipped in box with vehicle.

Handheld Rechargeable spotlight

Uninstalled, shipped in box with vehicle.

Programmable battery saver

Set to 2 hrs. as not to interfere with radio code programming.

4/5G Cell Phone Booster w/ Permanent Mount External Roof Mounted Antenna

The permanent external antennae will be mounted in roof of vehicle, with a secondary internal antenna to be Velcro mounted under the right armrest with enough bundled slack so it can be re-mounted elsewhere inside the cab should the FWO need/choose.

Solar Trickle Charger (2 Watt)

Installed internally were minimal accidental damage may occur.

600-Watt Power Inverter w/Solenoid

Radio Ready Wiring

APX 7500/8500 VHF radio wiring and mounting for receipt of radio head and “brain box” equipment.

Roof Antennae Special Instruction

Antennae installed on the roof of vehicle shall be mounted in such a way as to allow the FWO to be able to remove and re-install the antennae when needed without the aid of hand tools.

Optional Black-Out Switch

Module will have the ability to disable all lighting including interior lighting up to 20 MPH.

Graphics for Class A vehicles

To maintain consistency with current fleet, graphics packages for Class A vehicles with specific placement instructions will be supplied to the vendor.

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DELIVERY

Upon arrival to the vendor of each law enforcement vehicle, completion and delivery of the vehicle will not exceed 180 calendar days. NWRSLE retains the right to conduct on-site inspections of the completed vehicle at the vendor location prior to delivery.

The vendor shall perform quality control checks on all new equipment on each vehicle when up fitting to ensure that proper installation, assembly, and function of emergency equipment operates as manufactures specifications. This will ensure that all OEM vehicle equipment will work in operating conditions and that the up-fitting process does not affect OEM equipment or settings.

No NWRSLE vehicle will be stored or left outside of secure area overnight or longer while being up fitted.

The vendor shall be responsible for repair of any damage to any vehicle and equipment incurred during shipping and build phases. If vendor has a drop code, COTR will decide option to use when purchasing vehicles at point of sale.

WARRANTY

The awarded vendor will provide a 12-month warranty on the installation of the equipment and provide on-site technician, or coordinate with local shop, for repairs, and shall notify the government within 48 hours of when arrangements have been made for all the requirements. Vehicle locations will be provided to the vendor by NWRSLE to be located throughout the United States.

MANUFACTURERS’ GUARANTEES AND WARRANTIES

In addition to the required warranties provided in FAR 52.246.20, the following warranties and guarantees shall be provided:

All manufacturer or installer guarantees/warranties obtained by the Contractor for any materials, products, services, or equipment procured for this project shall be obtained for the use and benefit of the Government.

All items delivered shall be warranted by the manufacturer’s standard warranty.

A copy of the manufacturer’s standard warranty shall be enclosed in the package or included with shipping documents, as appropriate, for each warranted item and included in a packet within each vehicle.

If a claim for warranty is requested, the vendor will work to make the repair, provide technical assistance, or send replacement parts in an expedient manner.

Items warranted by the manufacturer’s standard warranty shall be marked or stamped “Warranted.” If space on the item is not available, the packing slip should state, as a minimum, the following:

• Brief statement that a warranty exists.

• Substance of the warranty.

• Duration of the warranty.

• Person/company to notify if the items are defective.

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WARRANTY

The contractor will provide a minimum twelve (12) month warranty on all work. Major components and sub-assemblies shall be warrantied through their respective manufacturers. In the event a defect in installation workmanship is discovered following delivery of a vehicle at its final destination, the contractor shall itself, or sub-contract with a company in that geographic area, to make repairs and shall assume financial responsibility for all costs related to the repair.