A04_Draft_SOW_Remove_Exterior_Paint_Worthington_Paint_Thomas_Interior_12_9_22_1.pdf

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

140P3023

PAGE OF

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SECTION C – SPECIFICATIONS/DRAWINGS

Monocacy National Battlefield (MONO)

FY23 Remove Exterior Paint Worthington, Repair and Paint Thomas House Interior

12/9/2022

Scope of Work (SOW)

1.0 GENERAL

The Worthington and Thomas Houses are key historic structures located within the boundaries of Monocacy National Battlefield (MONO) in Frederick, MD. The Worthington House is unoccupied whereas the Thomas House serves as park headquarters and is occupied by park staff. The location of these two structures sits on land that is open to the public and is near popular hiking trails. The park has seen increased visitation in recent years and the gravel driveways leading to the houses are often used as part of the trail systems. Additionally, the park leases the nearby fields to local farmers to help sustain and preserve the agricultural viewshed synonymous with the 1864 Civil War battle; the Worthington and Thomas properties are where most of the battle occurred. Over the years, various projects have mitigated the decline of these historic structures to preserve them as is for the education, exploration, and enjoyment of this and future generations.

Monocacy National Battlefield in Frederick, Maryland is seeking a current Prime Contractor with an EPA Lead Safe Certified (There is no substitute for this certification) and licensed contractor with a minimum of 5-years of industry experience specific to rehabilitating historic structures, which shall include interior renovation, repair, priming, painting, and, exterior paint removal, repointing mortar joints, and minor plaster repairs to do the following:

1. Remove all visible exterior paint from the exterior brick surfaces (Renovation, Repair and Painting) and mortar joints of the Worthington House ~4,279 sq ft.

2. Repoint up to 1,000 lf of mortar joints on the Worthington House.

3. All Furniture and moveable property within the Thomas House shall be moved, protected, and returned to its original position within the house by the contractor during painting operations. There is a significant amount of furniture and movable property present.

4. Make minor plaster repairs to interior walls utilizing Renovation, Repair and Painting

5. is required on the interior of the Thomas House only where damage is present, and plaster is being repaired and or paint is being removed.

6. Prime (1-coat) and Repaint (2-coats) all interior walls, ceilings (~16,189 sq ft), and trim on the interior of the

Thomas House in accordance with the drawings.

Contracted services will include removing all visible exterior paint from the Worthington house using Renovation, Repair and Paining techniques. Encapsulation of lead paint on the interior of the Thomas House was previously performed, therefor areas in which plaster repairs and or paint removal is made shall receive renovation, repair, and painting techniques, whereas all other unrepaired surfaces shall be primed and painted. A lead report for both structures is attached to this requirement.

It is strongly recommended that the contractor’s visit and inspect the site to verify all estimated quantities, and existing conditions provided by the Government and to observe the complexities of conducting painting operations/renovation, repair, and painting in an occupied and unoccupied, historic, and access-controlled Government facilities. For this requirement safety, consultation, communication, and teamwork is critical to success. Please quote accordingly.

2.0 PURPOSE

https://www.epa.gov/lead/getcertified https://www.epa.gov/lead/getcertified

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The purpose for removing the exterior paint off the brick and repointing mortar on the Worthington House centers on the fact that no historical evidence supports that the Worthington House was painted. Furthermore, the historic brick is degrading because it is not breathing properly.

The work at the Thomas House centers on cyclic maintenance in the form of minor plaster repairs and interior painting.

At present the interior walls in the Thomas House are painted with latex paint, which is trapping moisture between the paint and plaster causing damage to the historic fabric of the structure.

The contractor must understand the complexities of using NPS approved paint stripping materials and repairing historic plaster in conjunction with work within this requirement. Paint stripping chemicals may be authorized for use on interior paint stripping in the Thomas House only through written request to the COR and shall be consider the least preferred method.

3.0 TASKS

Note: All quantities are provided as information only. Contractors shall be responsible for field verifying all measurements and or quantities to complete this project. If the contractor determines that a government estimated measurement and or quantity is not consistent with industry practices such as overestimations or underestimations, they are invited to propose an alternate line-item proposal in accordance with (IAW) the provisions at FR 52.204-22 and FAR 52.236-28(d). For the purposes of this quote, contractors shall bid accordingly for work described for each structure.

The contractor shall:

3.1 Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide, exterior paint removal and repointing mortar joints on the Worthington House and to provide, interior paint removal, plaster repair, surface preparation, priming, and painting on the Worthington and Thomas House at Monocacy National Battlefield, in Frederick, MD. The contractor shall follow all manufactures recommendations on all products, tools, and equipment.

3.1.1 Worthington House – 4236 Baker Valley Road, Frederick, MD 21704

• Lead paint is present in the existing exterior paint of the Worthington House (see Worthington House Lead Report). The contractor shall perform (~4,279 sq ft) for this project in accordance with industry standards and all local, state, and federal laws and regulations.

• The contractor shall submit in writing to the Government, with their offer, a Painting/Paint Removal Plan that specifically outlines the step-by-step procedures being proposed to cover the entire spectrum of operations for this work, from arrival on site, lead mitigation techniques, all the way to legal and proper disposal of hazardous materials off site. This document shall be detailed and outline the contractor’s approach in a step-by-step / critical path fashion and must include adequate staffing enumerated with and manhour solutions to complete all work described within 150-Days after Notice to Proceed. The contractor is required to demonstrate, to the COR, the written step-by-step procedures in the plan on test areas to be designated by the COR prior to commencement of work.

• The contractor may use any one or combination of paint removal products, within the limits of the manufacture’s recommendations, outlined in section 3.2 of this SOW. There shall be no hazardous material contamination as a result of this work nor shall any techniques and or tools be used that will or may cause damage to the underlying brick. The contractor shall be responsible for any damages they may cause.

• The contractor shall prepare ~4,279 sq ft of exterior brick and mortar surfaces on the Worthington house for paint removal, which includes but is not limited to, protecting the surrounding surface of

7|36 the house from contamination (i.e. ground, grass, trees etc.), removing components attached to house such as wires, gutters, or anything that inhibits the complete removal of the red exterior paint unless otherwise noted by the Government.

• Anything paint behind a major structural piece of the house shall not be removed. The removal of paint shall be done in such a fashion so that it cannot be seen around the structural features such as the front and rear porch of the house. No paint shall be removed from the area enclosed behind where the front and back porch are attached to the house.

• Once all exterior paint is removed, exposing the bare brick and mortar, the contractor shall meet and consult with the COR to develop, prioritize, and determine a strategy to repoint up to 1,000 lf of mortar joints using a Government approved lime mortar (see section 3.2 for specifications). Mortar joints that are the most damaged shall take priority over joints that are less damaged. All repointed joints shall look like a new brick lay when repointing is finished.

• The area in which work was conducted shall be thoroughly cleaned and any damage to turf surrounding the worksite shall be remediated so that site looks as it did prior to work performance.

• The contractor shall schedule a preliminary inspection with the COR after cleanup and develop a punch list of work, if needed. If the preliminary inspection has no punch list items and is considered acceptable; the COR will provide final acceptance in writing to the contractor. Work that is not acceptable will be placed on a punch list and shall be reperformed at no additional cost to the Government until it is within the quality control standards outlined in the contractors approved Quality Control Plan. Once all items on the punch list are considered satisfactory, the contractor shall schedule a final inspection with the COR. If all items are considered by the COR to be satisfactory, they shall provide written notice of final acceptance to the contractor.

*Note: There is no water access onsite at the Worthington House. In the event water is required, the contractor shall coordinate with the COR ways in which to obtain water from within the park. No restroom facilities are available; therefore, it shall be the responsibility of the contractor to provide access to restroom facilities onsite.

3.1.3 Thomas House 4632 Araby Church Road, Frederick, MD 21704

• Lead paint is present in the interior paint of the Thomas House (see Thomas House Lead Report). The contractor shall perform renovation, repair, and painting techniques on areas where plaster is required to be repaired and or where paint is removed (~1,720 sq ft) for this project in accordance with industry standards and all local, state, and federal laws and regulations.

• The contractor shall submit in writing to the Government, with their offer, a Painting/Paint Removal Plan that specifically outlines the step-by-step procedures being proposed to cover the entire spectrum of operations for this work, from arrival on site, lead mitigation techniques, all the way to legal and proper disposal of hazardous materials off site. Make no mistake, this document shall be a detailed approach, step-by-step, and must include adequate staffing and manhour solutions to complete all work described herein within 150-Days after Notice to Proceed. The contractor is required to demonstrate, to the COR, the written step-by-step procedures in the plan on test areas to be designated by the COR prior to commencement of work.

• Considering Government staff and Government Property occupy the workspace, industry standard lead protection measures are required. All local, state, and federal law associated with occupied structures in conjunction with renovation, repair and painting shall be followed. Advanced notification and coordination with the COR are mandatory prior to the commencement of any work. All Government property withing the work area shall be protected from contamination in accordance with lead mitigation industry standards.

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• NPS will identify areas in the work zone that need paint removed, up to ~1,520 sq ft. The contractor needs to have knowledge in stripping latex paint off historic plaster walls. The NPS shall approve the stripping process but shall require the least invasive method performed first. This may include wetting and light sanding/scraping to loosen up paint for removal. A chemical paint stripper may be used as a last resort only after written authorization from the COR is received. Areas that have features bolted or nailed down shall not be removed such as wall hung kitchen cabinets, whereas items or furniture such as refrigerators, tables, filing cabinets, and or anything that is not bolted or nailed down, and can be moved, shall be moved by the contractor so that the area behind said item is painted.

• Repair all sections of damaged plaster up to ~200 sq ft. Minor plaster repairs mean, work involving but not limited to skim coating and/or patching/crack filling to get a smooth finish surface on the end product.

See section 3.2 for type of plaster to be used.

• ~1,520 sq ft of repaired surfaces in the kitchen and the room above the kitchen shall receive a special paint (2-coats) and primer (1-coat). Refer to section 3.2 for special primer and paint specifications. The contractor shall submit product data for the paint and primer and shall provide paint color swatches to the COR to be reviewed and approved.

• For all other areas being painted, not specifically mentioned, the contractor shall prime with 1-coat of a multi-purpose interior primer and apply 2-coats of interior paint similar to Behr Premium Plus. The sheen and color of the existing paint shall be matched.

• After completion, the area of work shall be arraigned exactly as it was prior to work. All existing paint surfaces shall be completely covered with one-primer coat and two-coats of paint.

*See attached plans for room sizes and ceiling heights

3.2 Product Requirements – All product data and mockups shall be submitted to the COR for approval.

Product data or mockups that are not approved shall not be used.

3.2.1 Paint Remover: The contractor may only utilize any of the following products to remove paint in accordance with the manufacture’s recommendations. These products are the only approved paint removal products in accordance with the Secretary of the Interior’s Standard for Treatment of Historic Properties; no other products can be used. Contractor shall provide a submittal to the COR indicating the exact product they will be using.

1. Elephant Snot

2. Cathedral Heavy Duty

3. Smart Strip Pro

4. Peel Away 1

3.2.2 Plaster for Repairs: The plaster shall be Universalputz Fine historic Mix Plaster/Stucco or approved equivalent.

3.2.3 Color/Sheen Match: The contractor shall color match paint chips and provide samples for initial selection for all surfaces prior to painting activities.

3.2.4 Interior Primer (Special Paint): The interior primer shall be Interior Mineral Primer or approved equivalent.

3.2.5 Interior Paint (Special Paint): The interior paint shall be Interior Mineral Wall Paint or approved equivalent. Two finish coats shall be applied.

3.2.6 Existing Latex Primer and Paint: Behr Primum Plus or approved equivalent https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.nps.gov/orgs/1739/secretary-standards-treatment-historic-properties.htm https://www.graffitisolutions.com/products/elephant-snot%C2%AE https://www.cathedralstone.com/IMS/Shop/Products/?deptid=1128&mid=18838 https://dumondglobal.com/products/smart-strip%C2%AE-pro https://dumondglobal.com/products/peel-away%C2%AE-1 https://www.keim-usa.com/Product-Details/Product/123/Universalputz-Fine-Historic-Mix-PlasterStuccoor https://residential.keim-usa.com/interior-mineral-primer/ https://residential.keim-usa.com/interior-mineral-wall-paint/

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3.2.7 Repointing Mortar: The mortar shall be Ecologic™ Lime Mortar - Natural Hydraulic Lime Mortar

(limeworks.us) or approved equivalent.

3.3 General Painting Requirements

The Contractor Shall:

3.3.1 Thoroughly examine surfaces prior to wall covering application to determine the appropriate defect correction method IAW the manufactures recommendations.

3.3.2 Be responsible for moving all movable items away from the painting area, protecting them, and moving them back to their original location once work is complete. No furniture or property shall be removed from the house.

3.3.3 Protect all surfaces not to be painted using industry standard techniques such as drop cloths, covers, shields, and other protective equipment secured with painter’s tape.

3.3.4 Place cotton waste, cloths, and material, which may constitute a fire hazard in closed metal containers and remove daily from site.

3.3.5 Correct defects and deficiencies in surfaces to be painted, only in ways that are within the manufacture’s recommendations. Before any corrections are made, however, notify the COR in writing so that they can ensure no compliance factors are at risk.

3.3.6 Remove dust, dirt, loose paint, oil, grease, scale, powdery residue, and other contaminants and foreign matter from surfaces to be painted in accordance with product manufactures recommendations.

3.3.7 Mix paint thoroughly by mechanical means to ensure uniform paint coverage and color consistency in final product. Hand mixing is only permitted for up to 1-gallon containers of paint.

3.3.8 Use paint without any additions or thinning.

3.3.9 Apply Paint using hand techniques only in accordance with manufacturer’s recommendations using proper manufacturer’s spread rates to ensure product warranty. Paint shall not be applied by mechanical sprayers for any reason.

3.3.10 Spread paint material evenly and smoothly without runs, sags, drips, or spatters. Fill all corners, cracks, and crevices with paint during application. Record the number gallons used, and square footage covered per building and provide the information to the COR in daily reports.

3.3.11 Allow each coat to thoroughly dry before commencing the next coat.

3.3.12 The final product will be compared to the approved paint sample. The approved sample will be held up next to the finished product under similar environmental conditions and verified for color match and texture. If the color or texture does not match the contractor shall refinish items that don’t match at no additional cost to the Government.

3.3.13 Leave all adjacent surfaces clean and free from any paint, stain, smears, spattering or smudges.

3.3.14 Use only new brushes and roller covers of the appropriate type and material in accordance with the manufacture’s recommendations to achieve the expected finish results

3.3.15 Use only pre-mixed and pre-tinted paints.

https://www.limeworks.us/product/ecologic-mortar/#Ecologic-Lime-Mortar-Benefits https://www.limeworks.us/product/ecologic-mortar/#Ecologic-Lime-Mortar-Benefits

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3.3.16 Store products in an approved ventilated dry area IAW OSHA regulations. Protect from contact with soil and from exposure to the elements. Keep products dry at all times.

3.3.17 Upon completion of all painting, furnish the COR with extra paint stock equaling at least 2 gallons of each type and color of paint used. All extra stock shall be in a sealed container that is clearly labeled.

4.0 SAFETY

4.1 All painting operations shall be conducted in accordance with all local, state, and national fire and safety codes, laws, rules, regulations, OSHA, NPS, MUTCD and ANSI safety requirements. All contractor employees shall wear OSHA, MUTCD and ANSI required personal protective equipment (PPE).

4.2 All equipment/tools shall only be used within the limits of the manufacture’s recommendations.

4.3 Contractor shall not utilize ladder jacks or pump jack work platforms for this project. Ladders and properly erected scaffolding shall be utilized for all aerial work.

4.4 All tools/machinery/equipment shall be safeguarded from the public. Tools/machinery/equipment shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard.

4.5 The contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures according to their COR approved Safety Plan. In the event of an emergency the contractor shall dial 911 or 866-677-6677. All other instance the contractor shall dial park law enforcement at 866-677-6677 and notify the COR with 24 hours of the incident.

4.6 The contractor and employees shall follow all applicable CDC, federal, state, and local guidance related to the Covid-19, which includes the park’s Superintendent’s Compendium. Additionally, when working in a Federal building or federally controlled indoor workspaces: In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or Federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview/.

4.7 Contractor shall provide a comprehensive site-specific safety plan for approval before any work begins.

An onsite qualified Safety Representative shall be identified including contact information.

5.0 GOVERNMENT PROVIDED INFORMATION AND SERVICES

5.1 For this requirement, the Government will provide the following:

• Quality Assurance

• Inspections and Government Acceptance

• CM 16 Submittal Form

• Daily Work Log Template

• Davis Bacon Act Wage Determination

• Lead Testing Reports

• Drawings https://www.nps.gov/mono/learn/management/superintendents-compendium.htm https://www.saferfederalworkforce.gov/overview/

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6.0 ADDITIONAL CONTRACTOR REQUIREMENTS

6.1 The prime contractor SHALL furnish and/or provide:

6.1.1 A written designation of a supervisor(s) and an alternate supervisor(s) with the same qualifications as the proposed supervisor: The supervisor and/or alternate supervisor is required to be present on-site at all times during all operations to direct contract personnel and maintain operations. The on-site supervisor

MUST:

6.1.1.1 Be fluent in the English language in order to effectively communicate with the contractor’s employees and/or subcontractors as well as the COR and other Government personnel.

6.1.1.2 Be available for phone calls during all working hours, and have the authority to stop all work or unsatisfactory performance as directed by the COR.

6.1.1.3 Possess 5 years verifiable experience and technical competence in painting operations and construction safety practices as well as 2 years supervisory experience, submitted as a resume. This individual shall also pose an EPA Lead-Safe Certification.

6.1.1.4 Be responsible for controlling the quality of work and inspecting all completed work to ensure that correct performance requirements are met.

6.2 Sufficient manpower and equipment to complete all work within the contracted delivery date 150-Days After Notice to Proceed.

6.3 A trained and experienced workforce that shall be knowledgeable and familiar with the technical aspects and hazards of painting operations.

6.4 Staff recognizable as employees of the contractor. Distinctive clothing shall be worn that is uniform in appearance and include long pants, shirts, hats, and seasonal outerwear, that bears the name and logo of the company and the name of the employee.

6.5 Daily Work Log

6.5.1 The contractor shall maintain a daily work log by filling out completely, and as applicable, a Daily Work Log Form provided to them by the Government. The daily work log shall be submitted to the COR via email after each week of work and or any time requested by the COR, CS, or CO.

6.5.2 The contractor shall also note in the daily work log the presence of any damage or conditions that may affect the visual quality or the contractor ability to perform work. The contractor shall note and report to the COR any maintenance issues or problems that arise, which are not within the scope of work.

6.6 Provide Submittals and implement them after approved by the COR or CO. A CM 16 Submittal Form shall be used as a cover sheet for every submittal and will be provided by the Government to the contractor at award. Multiple submittals may be listed on a single CM 16 submittal form. The Required contracted submittals and their due dates include:

Document Description MAX No. of

Pages Due

1 Written Designation of Superintendent and Alt Superintendent

2 - pg ea With quote package

2 Designated Superintendent & Alt. Superintendent Resumes

1 - pg ea With quote package

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3 Bid Bond @ 20% on SF 24 N/A With quote package 4 Subcontracting Percentage Worksheet 1 - pg ea sub With quote package 5 Active SAM Registration w/ UEI # Clearly Visible 1 - pg With quote package 6 Painting Contractor’s License 1 - page With quote package 7 EPA Leadsafe Certification 1 - page With quote Package 8 Paint Removal/Painting Plan 6 - pages With quote Package 9 Bonds Performance on SF 25 and Payment Bonds on SF 25-A N/A 10 Days After Award

10 Certificate of Insurance N/A 10 Days After Award 11 SF 1413 for all Subcontractors N/A 10 Days After Award 12 Product Data (Longest Leadtime Items First) N/A 15 Days After Award & ongoing 13 Site Specific Safety Plan N/A 15 Days After Award 14 Waste Management/Hazardous Material Plan N/A 15 Days After Award 15 Quality Control Plan N/A 15 Days After Award 16 Schedule of Work – Gantt Chart Format N/A 20 Days After Award 17 Schedule of Values N/A 20 Days After Award 18 Mock-ups N/A Prior to Application 19 Daily Work Logs N/A Weekly 20 Certified Payroll on WH-347 N/A Weekly 21 Hazardous Material Disposal Manifests N/A Prior to final invoice 22 Construction Documents N/A Prior to final invoice 23 Release of Claims DI-137 N/A With Final Invoice 24 Warranty Letter: 1-Year N/A With Final Invoice

*Consideration may be sought by the Government for any documents that are not submitted within the contracted due dates.

6.7 Ensure that all work is executed in accordance with all applicable local, state, and federal codes and regulations.

6.8 All materials and labor must carry a one-year warranty from the date of final inspection.

6.9 The contractor shall provide a written descriptions to the park on the maintenance of products, including all product performance data and applicable warranties.

6.10 Hazardous waste (lead) must be re-claimed/captured for recycling by the contractor. Manifests of all disposed hazardous waste shall be submitted as part of the Construction Documents. Lead waste on the ground or in water is not permitted.

6.11 All patches, repairs or modifications to building’s interior/exterior surfaces shall match existing conditions. COR approval for any proposed new penetrations is required and shall be as concealed or conspicuous and not to take away from the historic integrity of the structure.

6.12 Submit a construction schedule at notice to proceed, continually throughout the project documenting progress, and with all applications for payment. If an updated construction schedule is not received with a payment application, the application shall be rejected.

6.13 Comprehensive and complete Construction Documents that clearly indicate all phases of construction, records, materials, and warranties. The contractor shall include:

• Manufacturer’s literature

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• Performance data.

• Record of recycling and disposal.

• Contractor certifications, licenses, and insurance documents.

7.0 The Contractor shall be responsible for:

• Compliance with all federal, state, local, environmental laws, regulations, and policies regarding hazardous materials, specifically any chemicals the contractor uses in the performance of work on this contract and hazardous material handling of lead paint removal and waste.

• Ensuring that all work satisfies all applicable federal, state, and local codes/standards. The Contractor shall comply with all applicable Federal, State, and National Park Service environmental statutes and regulations.

• Contractor Employee Conduct: The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, and any immoral or otherwise undesirable conduct shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

o All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

o A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

o All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services o Contractor employees shall not loiter in any working or patron area. Upon completion of assigned work, employees shall promptly depart from the public areas.

o Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

• Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

• Transit of their entire operational footprint daily. The government shall not provide any space for overnight or extended storage of vehicles or equipment associated with this contract.

• Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR. All damage resulting from such operations shall be repaired to its original condition to the

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• For all damages and liability for any loss or damage to Government property caused by their operations and shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property, or equipment, which might result from any work performed under this contract.

• Ensuring that proper safety and health precautions are in place to protect the work, the workers, the public, and the property of others at all times in performance of this contract.

• For the repair or replacement of all damaged Government property caused by their, operations.

• In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

• All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred. Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

o Time and Date of occurrence o Type of Loss or Damage o Name (s) and Contact Numbers of People involved o Impact to park operation and/or assets effected by incident o Any details leading up to and after the incident

• For all identified losses and/or damages o The contractor shall take any immediate actions necessary to prevent further damage.

o Is responsible for all costs associated with reported damages and/or losses to persons or property that occur as a result of the contractor’s negligence.

o The Government, at its sole direction, may elect to repair and/or replace the damaged property, and deduct such costs from monies due the contractor.

8.0 PERIOD OF PERFORMANCE/DELIVERY DATE

The Delivery Date is 150-Days After Notice to Proceed, quote accordingly.

Delays in receiving submittals specific to this contract by the due dates stated shall not be tolerated and will result in consideration; no extensions of time will be granted due to contractor negligence in delivery submittals as contracted.

9.0 HOURS OF OPERATION

All work operations shall be conducted between the hours of 7:00 am –3:30 pm Local Time, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the Government facility is closed for the above reasons unless emergency services are requested. Access to some areas may be limited at times due to scheduled or unscheduled events.

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No Work shall take place on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Jr.’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

Note - if any of the holidays stated above fall on a Saturday, the Friday before the actual day is the official day the Government takes for the holiday. If the holiday falls on a Sunday, the Monday after the actual day is the official day the Government takes for the holiday. These dates do not account for any other days or shorten days that may be added prior to any of the holidays mentioned above that may be added at the discretion of any Presidential Administration and implemented by the DOI.

10.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

10.1 Publications that apply include:

Monocacy National Battlefield Superintendent’s Compendium

MUTCD

OSHA

Code of Federal Regulations (CFR)

ANSI

Federal, State and Local Environmental Laws, Regulations, and Policies

11.0 DEFINITIONS

Safety Plan: A written document that takes into consideration the risk assessment of the requirement and develops reasonable concepts, behaviors, and disciplines to mitigate the assessed risk. Includes site and task specific information.

Contracting Officer (CO): The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer's Representative (COR): The on-site contract administrator for the Contracting Officer.

The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this Section or in a letter of designation issued by the Contracting Officer.

Contractor: The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

CS: Contract Specialist; primary liaison and contact between the contractor, COR, and CO.

Daily Work Log: A Government Form that the contractor shall use to record required information with regard to the requirement on a daily basis. This form is delivered electronically to the COR each work week.

https://www.nps.gov/mono/learn/management/superintendents-compendium.htm https://www.roads.maryland.gov/mdotsha/pages/Index.aspx?PageId=835 https://www.osha.gov/ https://www.ecfr.gov/cgi-bin/ECFR?page=browse https://ansi.org/ https://www.epa.gov/laws-regulations https://mde.maryland.gov/programs/Regulations/Pages/index.aspx

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Hazardous Material Plan: Detailed written document detailing all assessment, treatment, handling, cleanup, protection, documentation, and disposal of any potentially hazardous materials associated with this project, most notably lead.

Movable Items: If you flip the space upside down anything that will fall/move is considered a movable item.

Painting Plan: Detailed document outlining and defining all phases of work and activities including renovation, repair and painting, product use locations, preparation procedures, application method, adjacent surface protection, and sequencing of work.

Renovation, Repair and Painting: EPA designation where projects are performed at the option of the owners and utilize interim control measures to minimize lead hazards. Renovators must be trained and certified in lead-safe practices as well as the firms. The EPA Certification that covers renovators and their firm is the EPA Lead Safe Certification, which is required for this project.

QC: Quality Control: Actions taken by a contractor to carry out a written Quality Control Plan to ensure the performance of contracted services meet the SOW requirements

Quality Control Plan: A written document created by the contractor outlining the specific actions the contractor will take to ensure the performance of contracted services meet the requirements contained within the SOW.

Quality Assurance: Actions taken by the Government to assure contracted services meet SOW requirements.

SOW: Scope of Work; document that describes the work to be performed by the contractor and contractual obligations.

12.0 PERSONAL SERVICE

The Government has determined that use of an Agreement to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this Contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the Agreement, the contractor shall adhere to the following guidelines in the performance of the Contract:

• Contractor provides for direct supervision of all contract employees assigned to the task.

• Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

• Ensure close communication/coordination with the CO and COR/POC, reporting problems to the

COR/POC and CO as they occur.

• Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave, or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

• Do not assign contractor personnel to work under direct Government supervision.

• Maintain a professional distance from Government employees.

• Provide contractor employees with badges, if appropriate, identifying them as contractors.

• Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

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• The Government has the right to reject the finished product or result and this does not constitute personal services.

13.0 INVOICING SUBMITTAL PROCEDURES

A. The contractor shall attach a copy of invoices for which they are applying for payment in the Department of Treasury’s Invoice Processing Platform (IPP www.ipp.gov). Additional document that must be attached to the pay application in IPP including: Certified Payrolls, Updated Schedule of Values, and Updated Progress Schedule. Failure by the contractor to properly submit an application for payment in IPP releases the Government form any obligation to pay for services claimed; the pay application will be promptly rejected. Incomplete work or work that is indicated as being below standard may result in nonpayment, performance, and/or reperformance to the satisfactory of the COR at no additional cost to the Government.

B. The Contractor may submit request for payment as work progresses on this contract under the following conditions:

1. Request for payment shall not be more frequent than 30 days.

2. The first request for payment is permitted for bonds and certificate of insurance, only after they have been accepted by the Government.

3. The second request for payment shall not be submitted sooner than 30 days after mobilization and commencement of work.

3. The maximum number of payments for this contract is up to five (5).

4. The total of all payments shall not exceed the contract total for this firm fixed-price contract.

The "Submit Invoice to" address for Department of the Interior orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via IPP. This is a mandatory requirement initiated by the U.S.

Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

Contractors must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

email notification when invoice(s) are paid online payment history email notification when you are awarded a new contract

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

14.0 ATTACHMENTS

Refer to Section J http://www.ipp.gov/ https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

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SECTION J - List of Attached Documents, Exhibits, and Other Attachments

The following attachments are made a part of this solicitation and any resultant contract.

Document Description/Title