A04_CDA_Janitorial_SOW.pdf

COEUR D’ALENE FIELD OFFICE

JANITORIAL SERVICES

DESCRIPTION OF WORK

Base Performance Period: May 1st, 2025 to April 30th 2026 Option Performance Periods:

A. May 1st, 2026 to April 30th, 2027 B. May 1st, 2027 to April 30th, 2028

1. STATEMENT OF WORK: The Contractor shall provide all personnel, labor, equipment, supplies, chemicals, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial/custodial services for the Bureau of Land Management Coeur d’Alene Field Office as defined in the Description of Work statement (DOW) except for those items specified as the government furnished property.

2. LOCATION OF WORK: Work under this contract is to be performed at the following recreation sites:

Blackwell Island Recreation Site in Kootenai County, Idaho. The site is located within the city of Coeur d’Alene immediately west of the Spokane River at 1155 South U.S. Highway 95.

Blue Creek Bay Recreation Area in Kootenai County, Idaho. This site has two service locations, Blue Creek Landing Trailhead and Yellowstone Trailhead along the south side of Blue Creek Bay of Lake Coeur d’Alene at S. Landing Road and Yellowstone Trail Road.

Mineral Ridge Recreation Area Kootenai County, Idaho. The site has two service locations, Mineral Ridge Boat Launch and Mineral Ridge Trailhead, on the south side of Wolf Lodge Bay of Lake Coeur d’Alene at 7115 U.S. Highway 97.

Beauty Bay Recreation Site in Kootenai County, Idaho. This site is located above Beauty Bay of Lake Coeur d’Alene at 13001 U.S. Highway 97.

3. SAFETY: All work and equipment shall conform to the regulations set forth by the Department of Labor, Occupational Safety and Health Administration (OSHA). The contractor shall take all necessary precautions for the protection of the work and safety of the public. The Contracting Officer may in writing, require the Contractor to remove from the job any unsafe equipment or any employee found to be working in an unsafe manner.

4. MATERIALS:

A. Government Furnished Materials: Needed quantities of supplied materials will be stocked on-site at Blackwell Island Recreation Site in the flush building janitor room. If material supplies diminish and need to be replenished, the Contractor shall notify the Contracting Officer a minimum of two weeks in advance of the need. Upon completion of the contract, all unused supplied materials shall remain the property of the Government. The Government will furnish the following material:

1) Toilet paper

2) Liquid hand soap for the soap dispensers

3) Disposable plastic trashcan liners for the trash receptacles

4) Disposable liners for the sanitary napkin disposal containers

5) Building keys (BLM, A-5)

6) Toilet paper dispenser and vending machine keys

7) Valve keys

8) Any specialized tools needed for entry to access panels

B. Contractor Furnished Materials: The Contractor shall provide all materials, supplies, equipment and tools needed to perform the required work that are not listed as Government furnished. The Contractor shall supply a Material Safety Data Sheet (MSDS) for each chemical or cleaning product stored on-site. The Contractor shall post the MSDS forms on-site for employee use as directed by the Contracting Officer. The Contractor shall label all mixed cleaning solutions stored on-site as to their contents.

5. WORK SCHEDULING: Prior to commencing work, the Contractor shall submit a work schedule for approval by the Contracting Officer. Work shall be scheduled to occur between the hours of 6:00 a.m. and 11:00 a.m. Daily tasks shall be scheduled to occur at approximately the same time each day maintaining a uniform frequency of approximately 24 hours. Tasks completed at less than daily frequency shall be scheduled to occur on weekdays excluding holidays. To facilitate inspection and for approval to reschedule work, the Contractor shall immediately notify the Contracting Officer when delays are encountered for any reason. The contactor shall use the cleaning record on site to record daily and non-daily cleaning activities to facilitate adequate inspection by the Government.

6. RECREATION SITE INFORMATION

Blackwell Island Recreation Site:

Operating season: May 15 through October 15(Approximate) Operating hours: 5:00 a.m. to 11:00 p.m.

Flush Building:

Number of stories: One Construction: slab on grade Number of rooms: Six (Five included in contract) Floors: Concrete (painted)

Walls: Concrete (painted), concrete masonry units (painted), fiberglass reinforced panels, gypsum board (painted), exposed aggregate (sealed) or cedar siding (stained).

Doors (painted steel): Four (Three included in contract) Room 101, men’s vestibule: 43 sq. ft.

Room 102, janitor/mechanical room: 50 sq. ft.

Room 103, women’s vestibule: 43 sq. ft.

Room 104, men’s restroom: 154 sq. ft.

Room 105, women’s restroom: 154 sq. ft.

Room 106, storage/electrical: Not in Contract Toilet fixtures, including urinal: Six Toilet paper dispensers: Five Lavatories: Four Mirrors: Two (13 sq. ft. each) Soap dispensers: Two Hand dryers: Two Waste baskets: Two (13 gallon each) Diaper changing stations: Two Benches: Two Napkin disposal containers: Three Vending machine: One Windows: Six (total 200 sq. ft. per side) Light fixtures: Twelve

Vault Toilet Building: One Number of stories: One Construction: Concrete Number of rooms: Two Floors: Concrete (painted)

Walls: Concrete (painted) Doors (painted steel): Two Toilet fixtures: Two

Toilet paper dispensers: Two Windows: Two Light fixtures: Three

Trash Receptacles: Twenty (33 gallon each)

Fire Grill Pedestals (steel): Fifteen

Blue Creek Bay Recreation Area:

Operating season: Year round Operating hours: Day use only

Vault Toilet Buildings: Two Number of stories: One Construction: Concrete Number of rooms: Two Floors: Concrete (painted)

Walls: Concrete (painted) Doors (painted steel): Two Toilet fixtures: Two

Toilet paper dispensers: Two Windows: Four

Trash Receptacles: Eight (33 gallon each)

Fire Grill Pedestals (steel): Three

Mineral Ridge Recreation Area:

Operating season: Year round Operating hours: Day use only

Vault Toilet Buildings: Three Number of stories: One Construction: Concrete Number of rooms: Three Floors: Concrete (painted)

Walls: Concrete (painted) Doors (painted steel): Three Toilet fixtures: Three

Toilet paper dispensers: Five Windows: Six

Trash Receptacles: Eleven (33 gallon each)

Fire Grill Pedestals (steel): Three

Beauty Bay Recreation Site:

Operating season: Year round Operating hours: Day use only

Vault Toilet Building: One Number of stories: One Construction: Concrete Number of rooms: One Floors: Concrete (painted)

Walls: Concrete (painted) Doors (painted steel): One Toilet fixtures: One

Toilet paper dispensers: One Windows: Two

Trash Receptacles: Two (33 gallon each)

Fire Grill Pedestals (steel): Three

7. WORK STATEMENTS AND SCHEDULE:

A. Janitorial Services:

1. Provide cleaning services to the Blackwell Island Recreation Site Flush

Building (Rooms 101, 103, 104 and 105), Vault Toilet Building, Trash Receptacles and Fire Grill Pedestals. Work shall be performed daily during the operating season from approximately May 15 through October 15 or less frequently as directed by the Contracting Officer.

2. Provide cleaning services to the Blue Creek Bay Recreation Area Vault Toilet

Buildings, Trash Receptacles and Fire Grill Pedestals. Work shall be performed three times weekly during the Peak Season (approximately May 15 through October 15) and weekly during the winter/spring (approximately October 15 through May 15) or less frequently as directed by the Contracting Officer.

3. Provide cleaning services to the Mineral Ridge Recreation Area Vault Toilet

Buildings, Trash Receptacles and Fire Grill Pedestals three days a week during the Peak Season (approximately May 15 through October 15) and weekly during the winter/spring or less frequently as directed by the Contracting Officer.

4. Provide cleaning services to the Beauty Bay Recreation Site Vault Toilet

Building, Trash Receptacles and Fire Grill Pedestals. Work shall be performed three times a week during the Peak Season (approximately May 15 through October 15) and weekly during the winter/spring (approximately October 15 through May 15) or less frequently as directed by the Contracting Officer.

1) Sweep, Mop and Clean Floors: Sweep and wet mop floors utilizing a cleaner disinfectant. The floors shall be clean and free of dirt, water streaks, mop marks, mop strings, gum and stains and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean.

2) Clean fixtures: Clean all fixtures including vitreous china water closets, urinal and lavatories, metal and chrome items, counter and back splash, mirrors, benches, diaper changing stations, hand dryers, dispensers and baseboards. Cleaning products used shall be intended for and compatible with the surfaces being cleaned. Fixtures shall be clean and bright without dust, spots, stains, rust, mold, encrustation, or excess moisture.

3) Service Dispensers: Inspect levels and replenish toilet paper, hand soap and vending machine supplies as needed. Levels shall be maintained so a sufficient supply of each item is always available, and no dispenser is ever entirely depleted.

4) Damp Wipe Stall Partitions and Doors: Damp wipe the full surface of all stall partitions and doors. All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces.

5) Spot Cleaning and Dusting: Spot clean other surfaces and dust horizontal surfaces, ledges, windowsills, tops of stall partitions and doors, and louvered vent and heater covers. Smudges, marks, or spots shall be removed without causing unsightly discoloration. There shall be no dust streaks. Windowsills, tops of light fixtures, corners, crevices, molding and ledges shall be free of dust and insect debris. There shall be no oils, spots or smudges on dusted surfaces caused by dusting tools.

6) Entrances and Vestibules: Sweep and wet mop floors, clean the interior and exterior of the doors including handles, push plates and kick plates. Spot clean the walls, ceilings, light fixtures, and all corners to remove cobwebs, stains, and insect debris.

Floors shall be clean and free of dirt and foreign matters. Metal surfaces shall be free of smears, stains and finger marks and polished to a uniform luster. Cobwebs, smudges, marks, dirt or spots shall be removed without causing unsightly discoloration.

7) Trash Receptacles: Empty waste baskets and napkin disposal containers by removing liners. Clean and disinfect receptacles as needed with a germicidal disinfectant. Replace liners in receptacles with new ones. Napkin disposal containers shall be emptied each time waste is present. Waste baskets shall be emptied each time when more than 50% full and every time wet or objectionable waste that might cause odors is present.

8) Fire Grill Pedestals: Clean out ash and unburned fuels from the fire box.

Brush grill to remove cooking and heating residues.

B. Janitor Room Weekly Cleaning: Clean the janitor room once per week. Sweep and wet mop the floor, clean the mop sink and fixtures, and spot clean and dust other surfaces. Materials, tools, and supplies shall be neatly organized and stored. The room shall present an overall appearance of cleanliness.

C. Window Washing: Wash both sides of building windows twice during the season.

Work shall be scheduled twice, once in May prior to Memorial Day weekend, and again in August. Once started, work shall be carried through to completion without interruption washing both sides of all windows within the same day. Washed glass shall be clean and free of dirt, grime, streaks and spots. Window sashes, sills and other surroundings shall be clean and free of dirt and grime and shall be wiped free of drippings and other water marks.

D. Light Fixture/Lens Washing: Clean and wash interior and exterior light fixtures, lamps, and lenses twice during the season. Work shall be scheduled twice, once in May prior to Memorial Day weekend, and again in August. Once started, work shall be carried through to completion without interruption completing all fixtures within the same day.

Remove lenses, wash rinse and dry. Damp wipe fixtures and lamps. When thoroughly dried reassemble fixtures properly securing the lenses. All components shall be clean and free of dirt, grime, dust, and insects.

E. High Cleaning: Wash or damp wipe wall and ceiling surfaces 96” or more from the floor in the restrooms (Rooms 101, 103, 104 and 105). Work shall be scheduled twice, once in May prior to Memorial Day weekend, and again in August. Once started each high cleaning will be carried through to completion without interruption completing both rooms on the same day. Surfaces shall present a generally clean appearance being free of dirt and dust. Dirt, spots, stains or marks shall be removed without causing unsightly discoloration.

8. MISCELLANEOUS REQUIREMENTS:

A. Disposal of trash, waste and debris shall be done in a legal manner. On-site dumpsters provided by the Government may be used for disposal of solid waste.

B. Found items of value that appear to be lost personal property shall be turned over to the Contracting Officer as soon as practical. The Government will maintain the items in a lost and found repository.

C. No flammables shall be stored in the building.

D. In the event of emergency or unusual occurrences adversely affecting the interest of the Government, summon appropriate assistance, such as fire and/or police departments immediately. Thereafter, the contractor shall notify the Contracting Officer within 24 hours.

E. The Contractor shall observe and note any facility condition problem related to storm damage, vandalism or system functions and report such problems to the Contracting Officer at the earliest possible time. The Contractor shall take reasonable and necessary actions to mitigate problems when there is an immediate threat to Government property or public safety.

F. The Contractor will fill out the maintenance record found on-site showing the date and time each type of cleaning is performed.

9. WORKMANSHIP, CONDUCT AND PROTECTON:

A. This contract shall be carried out in a workmanlike manner without undue disturbance or interference to recreation site visitors.

B. In performance of duties the Contractor shall at all times exhibit to the public a favorable image in terms of general conduct, appearance and behavior.

C. The Contractor shall give his personal superintendence to the work or have a competent foreman or superintendent satisfactory to the Contracting Officer on the work at all times with authority to act for the Contractor.

D. The Contractor shall perform all work under this contract in accordance with applicable recognized and accepted professional standards and practices.

E. The Contractor shall be responsible for the repair or replacement of Government property damaged as a result of the Contractor’s work activities.

10. INSPECTION, ACCEPTANCE AND PAYMENT:

A. Inspection

1) The Contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, including any applicable technical requirements for specified manufacturer’s parts. This clause takes precedence over any Government inspection and testing required in the contract’s specifications, except for specialized inspections or tests specified to be performed solely by the Government. The Contractor inspection requirement incorporates Part 52.246-4 of the Federal Acquisition Regulations.

2) Inspection of this contract by the government will be periodic and frequent enough to ensure proper execution of the contract by the Contractor.

3) After inspection the COR will notify the contractor by phone or in writing of any deficiencies. The Contractor shall remedy deficiencies within 48 hours after receiving notice by the COR.

4) The inspection form (See example in section J) and contract diaries, if any, will be used to assist in determining satisfactory performance in accordance with the requirements of this contract. Copies of any completed inspection forms that note deficiencies will be provided to the Contractor within one week.

B. Acceptance: Contractor shall meet satisfactory performance standards for

Government acceptance of the work.

C. Payment: The government will pay for the services performed which includes any volume adjustments. Services performed shall not exceed the funded amount of the contract without written consent from the Contracting Officer, which is typically, in the form of a modification. The contractor will submit invoices within 30 days of service. Invoices shall not exceed the maximum unit price per unit or the funds available. Service shall be invoiced in accordance with the accepted quote and contract clauses.