A04_BPA_Terms_and_Conditions_-FMP_Laundry.docx

DEPARTMENT OF INTERIOR

BLM-AK/Alaska Fire Service 1544 Gaffney Road Ft. Wainwright, Alaska 99703

BLANKET PURCHASE AGREEMENT: TERMS AND CONDITIONS

BACKGROUND: BLM Alaska Fire Service (Fire Medic Program) provides and supports field emergency medical kits to incidents throughout Alaska. The program is located at AFS Ft. Wainwright, AK. The purpose of this BPA is to provide laundry cleaning and repair services for field kit bags and other soft sided items.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement. This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until June 20th, 2024, Base year with two (2) Option Years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon 30 days written notice.

DESCRIPTION OF AGREEMENT: Provide pickup, laundry service and delivery to the BLM-AK/Alaska Fire Service as called for in individual BPA Calls.

Contractor will be responsible to pick up laundry on a call when needed basis, thoroughly clean, sanitize, and deliver cleaned laundry back to the pick up point. The laundry shall be inventoried at pick up.

The contractor shall return all cleaned laundry within seven work days after pick up, unless agreed up by the government. This will be identified in the individual BPA call. Dates for this service shall be identified in the BPA Call order.

Quality Control Plan shall be submitted prior to start of contract. Plan should address sanitizing procedures, treatment of heavily soiled items and laundry methods. Laundry facilities and equipment must be in good operation and maintenance condition. The contractor shall adhere to all applicable federal, state, and local labor laws

Field gear bags, tents and miscellaneous smaller bags/cases cleaning and repair services:

The Fire Medic Program has a wide range of soft sided and semi rigid field bags and cases that need cleaning after returning from the field. The largest bags can be compared to large soft sided outdoor camping backpacks. The smallest bag or case will fit in the palm of one’s hand. After cleaning it may be necessary to obtain minor to moderate repairs from field use. These repairs are done in lieu of outright bag replacement after cost analysis. These repairs can include repairing cuts or abrasions that affect the integrity of the product, re-monogramming bag identification patches, or replacing missing items like straps and buckles.

BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as a result of this Request for Quotation (RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized purchases made by authorized personnel under the BPA. There are no minimum estimated quantities that may be purchased by BLM-AFS throughout the duration of this agreement.

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains four (4) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. Individual purchases shall not exceed the call amount, and no call placed against this agreement shall exceed a maximum of $250,000.

Almeda Gaddis, Contracting Officer - $25,000 Stacie Oaks, Contracting Specialist -$25,000 Jonathon Thomas - $2,500 Evan Sterling - $2,500 Jamie Edmondson - $2,500 Kady Lukowicz - $2,500

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

BASE (YR1), 06/21/2021 – 06/20/2022

Option Period One (YR2), 06/21/2022 – 06/20/2023 Option Period Two (YR3), 06/21/2023 – 06/20/2024

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Prices to the Government shall be equal to or lower than those charged the contractor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payments. The contractor shall furnish a full parts price list, this list shall contain an effective date and an expiration date. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. All calls under this BPA will be firm fixed price orders. But the Government is obligated only to the extent of authorized purchases made under the BPA. No individual purchase shall exceed the call amount.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA, email or oral communications.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES: The Contractor will ensure that the delivery tickets are dated, properly executed and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. Invoices shall be submitted through ipp.gov on a monthly basis. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

· Name and address of the Contractor

· Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

· BPA number and BPA Call number

· Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

· Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

· Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

· Taxpayer Identification Number (TIN)

· Any other information or documentation required by the contract.

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is: https://www.ipp.gov.

CLAUSES

FAR 52.212-5 - See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

VENDOR

BY: ________________________________

TITLE: _____________________________

DATE: ______________________________

EMAIL: _____________________________

TAX ID NUMBER: ____________________

AGENCY: BLM-AK/AFS

BY: _Stacie Okas___________________ TITLE: __Contracting Officer, BPA Administrator

DATE: ______________________________

EMAIL: __soaks@blm.gov_____________

Laundry Form EXAMPLE

FIRE MEDIC PROGRAM

Jon Thomas, Coordinator (356-5869 Office) (388-7891 Cell) (356-5748 Warehouse)

BAG INVENTORY FOR LAUNDRY

Basket Stretcher tie-down

Backpacks: Coaxshure Conterra (red) Conterra (yellow) #1 2 3 Mystery Ranch # 1 2

Cargo Tie-down Systems Canvas # 1 2 3 4 5 6 Straps Yellow _____ Orange _____ Blue ____ Black web with hooks

Crew Oxygen Bag # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Field Bags Field First Aid Bag O2 Field Bag – Orange Red

Firefly Back Packs w/strapping system/fire shelter bag- # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 31 33 34

Fire Medic Kit – AFS 1 2 DOF 1 2 AFM 7 8 9 10 Straps: Backboard Orange ____ Stokes Litter: Blue ____ Black ____ Black foot strap ____

EMT First Aid Bag – Green # 1 2 3 4 5 6

Line Packs # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Personal Gear Bag # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Personal Tent # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Single Medic Kit Yellow Bag “A” # 1 2 3 4 5 6 7 8 9 10 11 12 Yellow Bag “B” # 1 2 3 4 5 6 7 8 9 10 11 12 Red Bag # 1 2 3 4 5 6 7 8 9 10 11 12 SMK Line Pack # 1 2 3 4 5 6 7 8 9 10 11 12

Straps Backboard: Yellow ____ Orange ____ Stokes Litter: ______ Straps – ratchet: Orange _____ Red _____

Tent (Tent, fly, footprint) # 1 2 3 4 5 6 7 8 9 10 11 12

Tent Duffel Bag

Trauma ALS Bag # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24

Trauma BLS Bag # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Trauma/O2 Bag # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

TOTAL NUMBER OF ITEMS