A04_BPA_Terms_and_Conditions.pdf

DEPARTMENT OF INTERIOR

BLM-AK/ALASKA FIRE SERVICE

BLANKET PURCHASE AGREEMENT

TERMS AND CONDITIONS

BACKGROUND: Food and kitchen supplies used to provide adequate meals for firefighters and support personnel for BLM-AK/Alaska Fire Service, Dining Facility and Warehouse. The AFS Dining Facility operates on Ft. Wainwright, AK during the fire season from April through September each year. AFS dining facility can support anywhere from 20-200 personnel and firefighters depending on local fire activity and weather.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement.

This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until March 31, 2026, base year plus (2) option years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon 30 days written notice.

DESCRIPTION OF AGREEMENT: Provide for the supply and delivery of food products such as, but not limited to, frozen food, refrigerated food, perishable food, non-perishable food, and canned food to BLM-AK/Alaska Fire Service, as called for in individual BPA Calls. The vendor will be responsible for the supply and delivery of food products and supplies. The number of and specific food products shall be identified in the individual BPA Call. Dates for delivery shall be identified in the BPA Call order. Quality Control Plan shall be submitted prior to start of contract. The contractor shall adhere to all applicable federal, state, and local laws.

Because of the nature of supporting a variable workforce that can increase substantially when a fire breaks out, it is imperative that BLM-AK/AFS has full and on-time delivery with a very short turnaround time in order to fully support the critical mission. Please answer the following questions YES or NO:

1. Can you deliver to Dining Facility at 1544 Gaffney Rd FT Wainwright, Alaska 99703 ONE DAY After Receipt of Order? YES NO

2. Can you deliver to Dining Facility at 1544 Gaffney Rd FT Wainwright, Alaska 99703 TWO DAYS After Receipt of Order? YES NO

BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as a result of this Request for Quotation

(RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized purchases made by authorized personnel under the BPA. There are no minimum estimated quantities that may be purchased by BLM-AK/Alaska Fire Service throughout the duration of this agreement.

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains seven (6) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. Individual purchases shall not exceed the call amount, and no call placed against this agreement shall exceed a maximum of $250,000.00 for the item/service stated above.

Stacie Oaks, Contracting Officer - $250,000 Mariah Schumacher, Contracting Specialist - $250,000

Craig Duncklee - $100,000 Kimberly Schlaeger $100,000 Edward Haen - $100,000 Shannon Ison - $27,500 Cheryl Ballot - $27,500 Sarah Thomas - $27,500

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

Base Year (YR1) – 4/1/2023 – 3/31/2024 Option Period One (YR2) – 4/1/2024– 3/31/2025 Option Period Two (YR3) – 4/1/2025– 3/31/2026

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA.

Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Prices to the Government shall be equal to or lower than those charged the Vendor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payments. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. All calls under this BPA will be firm fixed-adjustable rate price orders.

Provide a full priced list on attachment “A04 Sample Order” for quote comparison.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA by email or oral communications.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES

The Contractor will ensure that the delivery tickets are dated, properly executed and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

• Name and address of the Contractor

• Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

• BPA number and BPA Call number

• Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

• Name and address of contractor official to whom payment is to be sent (must be the as that in the contract or in a proper notice of assignment).

• Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

• Taxpayer Identification Number (TIN)

• Any other information or documentation required by the contract.

• Invoice shall be submitted through ipp.gov on a monthly basis

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is:

https://www.ipp.gov.

CLAUSES

See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

VENDOR AGENCY: BLM-AK/AFS

REP Mariah Schumacher

TITLE Contracting Officer, BPA Admin

SIGN

DATE

EMAIL mschumacher@blm.gov

UEID

https://www.ipp.gov/