A04_BPA_Terms_and_Conditions.pdf

DEPARTMENT OF INTERIOR

BLM-AK/Alaska Fire Service

1544 Gaffney Road Ft. Wainwright, Ak 99703

BLANKET PURCHASE AGREEMENT: Terms and Conditions

BACKGROUND: Barge service for the shipment of fire related freight and sundries to Fort Yukon AFS from Nenana and returning to Nenana with fire related freight and sundries for BLM-AK/Alaska Fire Service.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement. This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until August 15, 2024, Base year with two (2) Option Years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon a 30 days written notice.

DESCRIPTION OF AGREEMENT: Provide for the delivery of up to 6 barge loads per season (3 each way) for BLM-AK/Alaska Fire Service as called for in individual BPA Calls. Contractor will be responsible for the delivery of MRE’s, Food, Water, Vehicles, Equipment, Dry Goods, Construction Supplies, Cleaning Supplies, Fuels, Hazardous Materials, Tools, Pumps, Saws, Hose, and miscellaneous supplies to accommodate the needs of a facility that can house, feed and outfit up to 75 personnel per day. The loads shall be identified in the individual BPA call. Each load will be unique and varying.

The contractor will be responsible for loading and unloading the material being shipped with the ultimate goal of either Fort Yukon, AFS or the vendor's storage yard in Nenana, AK. Contractor shall provide a schedule of all vendor barges arriving or departing Fort Yukon, AK or Nenana, AK that could be utilized for BLM/AFS Fort Yukon material shipments on a weekly basis on Mondays. River conditions are always a consideration.

Dates for this service shall be identified in the BPA Call order.

Quality Control Plan shall be submitted prior to start of contract. Plan should address clean up and disposal of spills and leaks. Trucks and equipment must be in good operation and maintenance. Any leaks or spills need to be cleaned up immediately using a spill kit, absorbent material and performed in accordance with OSHA Sanitation Regulations. The contractor shall adhere to all applicable federal, state, and local laws.

BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as a result of this Request for Quotation (RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of such authorization that is actually made by authorized personnel against the BPA.

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains seven (7) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. A list of individuals authorized to purchase under this BPA will be furnished/supplied by the Contracting Officer after award. No individual call placed against this agreement shall exceed a maximum of $250,000.00 for the item/service stated above.

Almeda Gaddis, Contracting Officer $250,000 Stacie Oaks, Contracting Officer $250,000 Abe Davis - $2,500 Kevin Church, $2,500 Bob Merrow - $2,500 Chris Demers - $2,500 Dustin Wessel - $2,500

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

Base Year (YR1) – 8/15/2021 – 08/14/2022 Option Period One (YR2) – 08/15/2022 – 08/14/2023 Option Period Two (YR2) – 08/15/2023 – 08/14/2024

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Prices to the Government shall be equal to or lower than those charged the Vendor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payments. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. All calls under this BPA will be firm fixed price orders.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA, Email or Oral Communications.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES

The Contractor will ensure that the delivery tickets are dated, properly executed and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

Name and address of the Contractor Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

BPA number and BPA Call number Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

Taxpayer Identification Number (TIN) Any other information or documentation required by the contract.

Invoice shall be submitted through ipp.gov on a monthly basis

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is:

https://www.ipp.gov.

CLAUSES

FAR 52.212-5 - See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

VENDOR

BY: ________________________________

TITLE: ______________________________

DATE: ______________________________

EMAIL: _____________________________

TAX ID NUMBER: _____________________

AGENCY: BLM-AK/AFS

BY: _Stacie Oaks___________________

TITLE: __Contract Specialist, BPA Administrator

DATE: ______________________________

EMAIL: _soaks@blm.gov________