A04_BPA_Terms_and_Conditions.docx

DEPARTMENT OF INTERIOR

BLM-AK/Alaska Fire Service (Barracks) 1544 Gaffney Road Ft. Wainwright, Alaska 99703

BLANKET PURCHASE AGREEMENT

BACKGROUND Laundry Services are used to provide clean bedding, linens and towels to BLM-AK/Alaska Fire Service Barracks.

SCOPE OF AGREEMENT: This Blanket Purchase Agreement (BPA) establishes a “charge account” to provide a simplified purchasing system in accordance with the terms and conditions of this agreement. This agreement is effective upon approval of BLM-AK/Alaska Fire Service and will remain in effect until March 31, 2026, Base year with two (2) Option Years, or when cancelled by BLM-AK/Alaska Fire Service or the vendor upon 30 days written notice.

DESCRIPTION OF AGREEMENT:

This agreement supports a 304-bed barracks facility managed by BLM-AK, Alaska Fire Service on Fort Wainwright, AK.

Provide pickup, laundry service and delivery to building 1003 BLM-AK/Alaska Fire Service as called for in individual BPA Calls. Laundry Service is for white bathroom towels and white bed linen, including bed sheets, draw sheets, pillowcases, and blankets.

Contractor will be responsible to pick up laundry on a call when needed basis, thoroughly clean, bleach, sanitize, dry, fold and deliver cleaned laundry back to the pick-up point. The laundry shall be inventoried at pick up, and the same amount shall be delivered once cleaned. Laundry should be delivered in bright white and free from damage (must use bleach whitening agents). Each piece of laundry should be checked for damages and damaged or stained linen should be segregated from bright white non-damaged laundry. Fold all like items and stack together for delivery. Heavily soiled linen should go through a special cleaning process to ensure that it is cleaned and disinfected (bleached).

The contractor shall return all cleaned laundry within seven workdays after picking up, unless agreed up by the government. This will be identified in the individual BPA call. Dates for this service shall be identified in the BPA Call order.

Quality Control Plan shall be submitted prior to start of contract. Plan should address sanitizing procedures, treatment of heavily soiled items and laundry methods. Laundry facilities and equipment must be in good operation and maintenance condition. The contractor shall adhere to all applicable federal, state, and local labor laws BLANKET PURCHASE AGREEMENT TERMS: The following terms and conditions will apply to any Blanket Purchase Agreement (BPA) which is awarded as a result of this Request for Quotation (RFQ).

EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized purchases made by authorized personnel under the BPA. There are no minimum estimated quantities that may be purchased by BLM-AFS throughout the duration of this agreement

PURCHASE LIMITATIONS: This BPA allows the government representatives on the Authorized Purchasers list to make individual purchases. This list contains five (5) persons. This list can be amended only by the Government’s BPA Administrator or any of the warranted contracting officers on the Authorized Purchasers list. Individual purchases shall not exceed the call amount, and no call placed against this agreement shall exceed a maximum of $250,000.

Mariah Schumacher, BPA Administrator - $250,000 Stacie Oaks, Contracting Officer - $250,000 Vacant, Logistics Branch Chief - $20,000 Laura Powe, Barracks Manager - $20,000 Benjamin Bishop, Barracks Maintenance - $20,000

TERMS OF THE BPA: This agreement shall take effect from the date of award and shall continue for three (3) years. Either party may terminate this BPA without cause and without liability but only upon a thirty (30) calendar day written notice. The Contractor shall honor all calls received prior to the effective date of such termination.

BASE YEAR (YR1), 4/01/2023 - 3/31/2024

Option Period One (YR2), 4/01/2024 – 3/31/2025 Option Period Two (YR3), 4/01/2025 – 3/31/2026

RENEWAL OF BPA: Within thirty (30) days of the anniversary date of this BPA, the parties hereto shall review this BPA to determine whether changing market conditions, availability and quality of services and other pertinent circumstances require a modification or termination of the BPA. Upon satisfactory review, this BPA may be renewed in increments of one year, provided the Contractor’s performance under this BPA is determined to be satisfactory, and the BLM-AK/Alaska Fire Service continues to require the services ordered. Any such renewal will be subject to prior review and approval of the Contracting Officer. In no event shall this BPA exceed three (3) years.

PRICING: Prices to the Government shall be equal to or lower than those charged the Vendor’s most favored customers for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payments. The contractor shall furnish a full parts price list, this list shall contain an effective date and an expiration date. Under Part (1), Section 39-26- 114, CRS 1973 as amended, all sales to the United States Government are exempt from taxation. All calls under this BPA will be firm fixed price orders. No individual purchase shall exceed the call amount.

CALL PLACEMENT INFORMATION: All calls will be placed against this BPA by written issue of a BPA call. Any additional work/cost above the obligated amount must be approved via modification by a warranted contracting officer prior to commencement or the vendor does so at their own risk/expense.

ORDER OF PRECEDENCE: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor’s invoices, the provisions of this BPA will take precedence.

PRICE INCREASES: The contractor agrees to furnish price changes to the contracting officer at least thirty (30) business days prior to the effective date of the price changes.

DELIVERY TICKETS AND INVOICING PROCEDURES: The Contractor will ensure that the delivery tickets are dated, properly executed, and signed by the Government Representative receiving the item. The Government reserves the right to reject any shipment not accompanied by a proper delivery ticket. A Proper Invoice will be required and has the following information as per FAR 32.905(b):

· Name and address of the Contractor

· Invoice date and invoice number. (Contractors should date invoices as close as possible to the date of service.)

· Date of delivery of shipment

· BPA number and BPA Call number

· Itemized list of supplies: Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed.

· Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

· Name, title, phone number, and mailing address of person to notify in the event of a defective invoice.

· Any other information or documentation required by the contract.

· An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

It is the responsibility of the Contractor to submit Proper Invoices. The Government now uses an electronic invoicing system to process payments. Proper Invoices must be submitted electronically through Invoice Processing Platform (IPP). The IPP website address is: https://www.ipp.gov.

CLAUSES: See Attached

I hereby acknowledge receipt and acceptance of this Blanket Purchase Agreement under the terms and conditions as specified.

REP

Mariah Schumacher

TITLE

Contracting Officer, BPA Admin

SIGN

DATE

EMAIL

mschumacher@blm.gov

UEID