A04_BLM_NMSO_MultiGas_SOW_07202026_1.pdf

Bureau of Land Management

New Mexico State Office

Inspection and Enforcement Oil and Gas Program

Multi-Gas Monitor Purchase and Support Services

Statement of Work

1. Introduction

The Bureau of Land Management (BLM) New Mexico State Office (NMSO) Inspection and Enforcement (I&E) program requires all field personnel to carry portable multi-gas monitoring devices during field inspections conducted throughout the four-state region (New Mexico, Oklahoma, Kansas, Texas). BLM I&E inspectors routinely work in environments containing wide-ranging and potentially hazardous invisible gases that are imperceptible to the body's senses. Portable multi-gas monitoring devices are the primary line of defense in gas detection and are critical for worker safety.

This Statement of Work (SOW) establishes the requirements for the purchase of multi-gas monitoring devices and all associated components, accessories, and support services necessary for safe and effective deployment across all BLM field offices.

2. Background and Program Need

2.1 BLM NMSO I&E inspectors conduct year-round field operations across the four-state region, including inspections of oil and gas facilities where exposure to carbon monoxide (CO), hydrogen sulfide (H2S), combustible gases at lower explosive limits (LEL), and oxygen (O2) displacement are ongoing occupational hazards.

2.2 Each inspector must be equipped with a fully functional, calibrated multi-gas monitor at all times during field operations. The complete monitoring system must include the monitors themselves, and all ancillary components required for proper operation, calibration, bump testing, data logging, and maintenance.

2.3 Field offices requiring equipment under this SOW include, but are not limited to:

Field Office Abbreviation Quantity (Monitors)

Carlsbad Field Office CFO 34

Roswell Field Office RFO 7

Rio Puerco Field Office RPFO 5

Farmington Field Office FFO 34

Oklahoma Field Office OKFO 21

Amarillo Field Office AMO 3

TOTAL 104

3. Equipment Requirements

3.1 General. The contractor shall provide all multi-gas monitors and associated components as described in this section. All equipment shall be new, unused, and in manufacturers' original packaging at time of delivery. Refurbished or remanufactured equipment is not acceptable.

3.2 Gas Detection Capability. Each multi-gas monitor shall, at minimum, be capable of simultaneously detecting and displaying real-time readings for the following gases:

a. Carbon Monoxide (CO)

b. Hydrogen Sulfide (H2S)

c. Lower Explosive Limits (LEL) — combustible gas

d. Oxygen (O2)

3.3 Data Recording and Logging. Each monitor shall be capable of recording and logging all alarm events, gas readings, and instrument data for future reference, reporting, and investigation. Logged data shall be retrievable and exportable by the Contracting Officer's Representative (COR) or designated field office personnel without requiring contractor assistance.

3.4 The contractor shall provide a local, standalone, web‑based data management platform used solely for monitoring and accessing logged instrument data. The platform shall not interface with, connect to, or interact with any internal Government networks, systems, servers, Wi‑Fi infrastructure, or Bluetooth‑enabled devices under any circumstances.

a. Local, Physically Hosted Data Environment. All data recording, storage, processing, and access shall occur on contractor‑operated, physically hosted servers located within facilities owned or controlled by the contractor. Cloud‑hosted services, commercial cloud environments, hybrid cloud configurations, virtual private cloud instances, or any off‑premise hosted infrastructure are strictly prohibited.

b. Standalone Access Requirements. The platform shall be accessible via standard internet browser from Government field office locations without installing software, establishing persistent connections, or integrating with any Government internal IT resources. The platform shall operate as a standalone system that does not rely on Government network services for authentication, data transfer, or device communication.

c. Automated Alarm Notifications. The platform shall send automated email notifications to designated Government personnel when any instrument alarm condition is triggered. Email functionality shall operate through contractor‑provided infrastructure and shall not route through Government mail servers.

d. Fleet Monitoring Capability. The platform shall provide remote viewing of instrument operational status, performance history, and device condition across the entire deployed fleet, using only contractor‑hosted infrastructure and without reliance on Government-managed systems.

3.5 Ancillary Components. The contractor shall furnish all ancillary components required for full system operation at each field office, including but not limited to:

a. Docking/charging stations (quantity per field office as specified in Section 2.3 delivery table)

b. Calibration stations

c. Bump testing docks

d. Calibration gas cylinders with appropriate manifolds and regulators

e. Replacement sensors and consumables for the base year and each option year

3.6 Equipment List. Prior to contract award, the contractor shall submit a complete itemized equipment list with manufacturer specifications and model numbers for all items proposed under this SOW. The Government reserves the right to reject proposed equipment that does not meet stated requirements.

4. Delivery Requirements

4.1 Period of Performance. The period of performance shall be structured as follows:

Period Start Date End Date

Base Year Date of Award 12 months from date of award

Option Year 1 Date of Award 12 months from date of award

Option Year 2 Date of Award 12 months from date of award

Option Year 3 Date of Award 12 months from date of award

Option Year 4 Date of Award 12 months from date of award

4.2 Equipment Delivery. The contractor shall deliver all equipment and components to each field office specified in Section 2.3 no later than 30 calendar days after date of award. Delivery shall be coordinated with each field office COR. All equipment shall be delivered freight-prepaid, FOB Destination.

4.3 Installation and Setup. The contractor shall be responsible for installation and initial setup of all docking stations, calibration stations, and associated infrastructure at each field office. Installation shall be completed no later than 15 calendar days after delivery of equipment to each field office.

4.4 Equipment Replacement. The contractor shall replace any defective or malfunctioning monitor within 48 hours of written notification from the COR. The 48-hour clock begins at the time of written notification via email to the contractor's designated point of contact. Replacement shall be shipped directly to the affected field office at no additional cost to the Government.

5. Services

5.1 Technical Support. The contractor shall provide continual technical support and troubleshooting assistance for all equipment furnished under this contract for the entire period of performance, including all exercised option years. Technical support shall be available during normal business hours, Monday through Friday, excluding Federal holidays.

5.2 Calibration and Bump Testing Support. The contractor shall provide all consumable materials (calibration gas, bump test gas, replacement sensors) required to maintain all instruments in accordance with manufacturer specifications throughout the period of performance. Consumable resupply shall be initiated by the contractor upon notification from the COR that stock is below a 30-day supply level.

5.3 Training. The contractor shall provide hands-on operational training to field office personnel at each delivery location. Training shall cover proper use, calibration, bump testing, docking, data retrieval, and routine maintenance of all furnished equipment. Training shall be provided at no additional cost above the base contract price and shall be completed within 15 calendar days of installation at each field office. Training shall accommodate a minimum of 5 personnel per field office. Virtual follow-on training shall be available upon request throughout the period of performance.

6. Government-Furnished Property and Information

6.1 The Government will not furnish any property, equipment, or facilities for performance of this contract. The contractor is responsible for all equipment, tools, and materials necessary to fulfill the requirements of this SOW.

6.2 The COR will provide the contractor with field office points of contact, delivery addresses, and site access coordination information within 5 calendar days of contract award.

7. Contracting Officer's Representative (COR)

7.1 The Government will designate a Contracting Officer's Representative (COR) for this contract. The COR is responsible for technical oversight of contract performance, approval of deliverables, and coordination between the contractor and individual field offices. The COR is not authorized to modify the terms, conditions, or price of the contract.

7.2 Each field office shall designate a local point of contact to coordinate directly with the contractor for delivery scheduling, installation access, training coordination, equipment replacement requests, and consumable resupply. All equipment replacement and resupply requests shall be routed through the COR in writing.

8. Quality and Performance Standards

8.1 All equipment shall meet or exceed the following minimum performance standards throughout the period of performance:

a. All monitors shall be maintained in fully operational, calibrated condition at all times.

b. The web-based data management platform shall maintain a minimum uptime of 99% during normal business hours.

c. Equipment replacement shall be completed within 48 hours of written COR notification as specified in Section 4.4.

d. Contractor shall respond to technical support inquiries within 4 business hours of notification.

8.2 The COR will monitor contractor performance against the standards set forth in Section 8.1. Any recurring failure to meet performance standards shall be documented and may be considered in past performance evaluations for future Government contracts.

9. Contractor Point of Contact

9.1 The contractor shall designate a single point of contact responsible for coordinating all activities under this contract. The contractor's point of contact name, phone number, and email address shall be provided to the COR within 3 calendar days of contract award and updated within 3 calendar days of any change.