A04_Attachment_02_Revised_PWS_CLNWR_RV_Site_Utilities_and_Improvements_20221208.docx

FY22 - RV Site Utilities and Improvements at Crocodile Lake National Wildlife Refuge Key Largo, FL 33037

Part 1

General Information

1.0 GENERAL: This is a Firm Fixed Price contract to provide utilities and improvements to RV sites in Crocodile Lake National Wildlife Refuge (CLNWR). The Government shall not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to provide utilities and improvements to RV sites in CLNWR as defined in this Performance Work Statement except for those items specified as government furnished items and services. The contractor shall perform to the standards in this Performance Work Statement.

1.2 Background: CLNWR, operating as a satellite of the National Key Deer Refuge, is on upper Key Largo in Monroe County, Florida, and was established under the Endangered Species Act of 1973 (as amended) and the Land and Water Conservation Fund Act of 1965 (as amended in 1976). The refuge was established in April 1980 and currently covers 6,700 acres, including 650 acres of open water. It contains a mosaic of habitat types including tropical hardwood hammock, mangrove forest, and salt marsh. These habitats are vital for hundreds of plants and animals, including eight federally listed species.

A couple of large concrete slabs (over 9,000 ft2) were left over from a failed residential development prior to Refuge establishment. Rather than the costly demolition of these assets, they will be repurposed and will be used to create an RV area with 4 hookups. These four sites will help facilitate refuge operations by providing researchers and volunteers who help conduct refuge operations including maintenance work involving the upkeep of buildings and grounds; habitat management projects including tree planting and invasive plant removal; biological work on listed wildlife species, research and removal of invasive wildlife including pythons, feral cats and iguanas; environmental education within schools and for community events; leading and managing other volunteers; and, the operation and staffing of the Refuge’s visitor contact station.

1.3 Objective: Provide utilities and improvements to RV Sites in CLNWR. This project will be located approximately 0.4 miles North of U.S. 1/C.R. 905 on the West side of C.R. 905 which is across the road from Loquat Drive in CLNWR (see attached maps)

1.4 Scope: This project will create these RV sites, connect to utilities and develop improvements to make these RV sites operational.

1.5 Period of Performance: The period of performance shall commence in ≤ 30 days (1 month) following issuance of the order and notification to begin work, and shall be completed in ≤ 180 days ( 6 months) once work begins.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which assurance in provided work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with a Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

1.6.3 Recognized Federal Holidays: Work will not be performed on the following days.

Christmas Day

Holidays also include any other holiday designated by Federal law, Executive Order or Presidential Proclamation. When holidays fall on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed.

1.6.4 Hours of Operation The Contractor is responsible for conducting business, between the hours of 7 am and 7 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Weekend work will require permission, in advance, from the site COR. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Performance Work Statement when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential especially with regards to the Crew Supervisor.

1.6.5 Place of Performance: The primary places of performance for Contractor assigned staff are as follows: Approximately 0.4 miles North of U.S. 1/C.R. 905 on the West side of C.R. 905 which is across the road from Loquat Drive in CLNWR. The Government will provide access to all areas as needed for the provided services.

1.6.6 Type of Contract: This is a Firm Fixed Price contract.

1.6.7 Security Requirements

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control (if applicable). The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due to the Contractor.

1.6.7.4 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.5 Lock Combinations (if applicable). The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; provide site entry of Contractor personnel; and, provide technical direction to the contractor personnel supporting the effort. The COR will coordinate with the contractor to establish the level of effort necessary to support contract tasks. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.11 Key Personnel: The assigned Contractor Personnel are considered key personnel by the government. Contract Manager/Administrator, Project Manager/Supervisor and Crew Supervisor. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor shall supply a Crew Supervisor that is dedicated for the duration of the project to maintain project consistency.

1.6.12 Identification of Contractor Employees: All Contractor assigned staff attending meetings, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: N/A

1.6.15 Data Rights (if applicable): The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Government Representation: Contract employees cannot perform tasks that require them to represent the Government in policy or decision making or in Government functions such as EEO Committees, Savings Bonds or CFC Campaigns, Boards, etc.

1.6.18 Invoicing: Invoices shall be submitted at the completion of the project. See www.ipp.gov submission requirement.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government-Furnished Property and Services. The Government will provide the Contractor with the following items:

3.1.1 Services/Supply: The Service will identify biological resources of concern and coordinate with the contractor.

3.1.2 Facilities (non-storage): none

3.1.3 Facilities (storage): Storage of equipment needed to complete the project shall be addressed prior to the start of the project, and approval shall be at the discretion of the Site/Refuge Manager. No exceptions shall be allowed/permitted.

3.1.4 Utilities: none

3.1.5 Equipment: none

3.1.6 Materials:

3.1.6.1 Four RV box pedestals Eaton Products Newport Camp Mate model including Pad Mount Stainless steel post, Single Head, (1)-20A Duplex Outlet w/GFI Breaker, (1)-30A 125V Outlet, (1)-50A 125/250V Outlet, with 7 watt light and Photocell. With special modifications of mounting a Hose Bibb 24-inches above Base on opposite side of post from Head with BackFlow preventer/pressure regulator that attaches to Hose Bibb.

3.1.6.2 E-one W-Series Duplex System

3.1.6.2.1 W-Series Metering Pump W928F01AAT, 240 V (quantity of 2)

3.1.6.2.2 Wager Series 2100 Check Vent

3.1.6.2.3 Martin Duplex Panel for Metering Pumps

3.1.6.2.4 Normally Open Floats 30’ cable (quantity of 4)

3.1.6.2.5 Valve Wye –SS Discharge 2054

3.1.6.2.6 36x96 FG basin with floodproof lid

3.1.6.3 Electrical 400 amp box

3.1.6.4 HDPE 1.25” Sewer line, Curb Stop 316SS, Discharge Whip, and Large Curb Box

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 The contractor shall provide the following tasks:

5.1.2 Heliport RV Utility Hook-Up

5.1.2.1 Install four RV box pedestals Eaton Products Newport Camp Mate model including Pad Mount Stainless steel post, Single Head, (1)-20A Duplex Outlet w/GFI Breaker, (1)-30A 125V Outlet, (1)-50A 125/250V Outlet, with 7 watt light and Photocell. With special modifications of mounting a Hose Bibb 24-inches above Base on opposite side of post from Head with BackFlow preventer that attaches to Hose Bibb. (Provided by USFWS) The placement of these pedestals should be at least 3’ from any edge of the concrete slab at the approximate location on Figure 3.

5.1.2.2 Install 4, 4” RV Style PVC wastewater drains within the concrete pad, level with the concrete pad surface and adjacent to the box pedestals. The placement of these drains should be at least 3’ from any edge of the concrete slab at the approximate location on Figure 3. The concrete removed for the drain within the existing slab should be filled and smoothed with concrete once the drain is installed.

5.1.2.3 Install wastewater lines from the RV hook-ups to Utility Main; Provide a PVC sanitary sewer cleanout at each change of direction greater than 45 degrees in the building of sewer, building drain and horizontal waste or soil lines. Where more than one change of direction occurs in a run of piping, only one cleanout shall be required for each 40 feet of developed length of the drainage piping. Backfill and cover wastewater lines with at least 6” of FDOT Graded Aggregate Base.

5.1.2.4 Install and connect water and electrical lines from RV hook-ups to Utility Main; Backfill and cover water/electric lines with at least 6” of FDOT Graded Aggregate Base. The concrete removed for the water and electrical lines within the existing slab should be filled and smoothed with concrete once the electrical/water lines are installed.

5.1.2.5 Install Utility Main including:

5.1.2.5.1 E-one W-Series Duplex System (Provided by USFWS)

5.1.2.5.1.1 2, W-Series Metering Pumps W928F01AAT, 240 V

5.1.2.5.1.2 Wager Series 2100 Check Vent

5.1.2.5.1.3 Martin Duplex Panel for Metering Pumps

5.1.2.5.1.4 Normally Open Floats 30’ cable (quantity of 4)

5.1.2.5.1.5 Valve Wye –SS Discharge 2054

5.1.2.5.1.6 36”x 96”FG basin with floodproof lid

5.1.2.5.2 Electrical 400 amp box (Provided by USFWS) and drop down GFCI 120 V plug in outdoor box

5.1.2.5.3 High-speed Comcast internet service with wireless router in protected waterproof case

5.1.2.4.4 Water main and shut off including brass ¾” hose bibb

5.1.2.6 Trench from FKAA tap along the County Right of Way to the access road (approximately 1100 feet)

5.1.2.7 Excavate 2 parallel trenches (one for water/sewer and one for electrical/coaxial cable) 5 feet apart along the access road from Utility Main to County Road 905 (approximately 983 feet)

5.1.2.8 Install which includes Curb Stop 316SS, Discharge Whip, and Large Curb Box from Utility Main to County Road 905 and the KLWTD sewer connection (Provided by USFWS)

5.1.2.9 Install 2 - 5’ x 5 x 5’ underground concrete vaults for electrical connections, one at the entrance of the access road/CR905 and one at the second turn along the access road (see Figure 1 for placement). The vaults can be sourced from Florida Keys Electric Cooperative (FKEC) for $2900 each.

5.1.2.10 Install 1/0 aluminum cable (Provided by FKEC) within 4” electrical conduit from Utility Main to County Road 905 with the connections through the electrical concrete vaults.

5.1.2.11 Conform to the FKEC Underground Service Requirements (Appendix 1). (The transformer pad, riser pole and associated fuses, potheads, elbows and cable will be provided by FKEC)

5.1.2.12 Install 2” water line from Florida Keys Aquaduct Authority (FKAA) tap to the access road and to the Utility Main (approximately a total of 2,083 feet)

5.1.2.13 Install fiber optic line in 2” conduit from Utility Main to County Road 905 according to underground service requirements of Comcast Cable

5.1.2.14 Contractor would be required to regrade and cover trenched areas 5.1.2.15 Coordinate with Monroe County, FKEC (see Appendix 1), FKAA, Key Largo Wastewater District and Comcast Cable to obtain utility connections and to perform work to their specifications.

5.1.4 Permits

5.1.4.1 The contractor is responsible for and shall comply with all applicable Federal, State and local laws and regulations concerning environmental compliance, permitting, pollution control and abatement, as well as other specified requirements in this Contract. The contractor is responsible for the work, control and monitoring of their subcontractors to ensure compliance with these and all regulatory environmental and health requirements. Permits identified as required for this project are listed below, but are not limited to this list. All permits required to complete the work are the responsibility of the contractor and must be identified and obtained before commencement of work.

5.1.4.2 List of required Permits, but are not limited to this list:

5.1.4.2.1 Key Largo Wastewater Treatment District License

Department of Health - Water System Construction Permit Monroe County Building Permit Monroe County Right of Way Permit

5.1.4.3 Contractor is required to pay for all permits and the Refuge will assist with any signatures required.

5.1.5 The areas surrounding these sites contain federally listed rodent and snake species. Any rodent or snake observations during debris removal operations requires a temporary work stoppage and consultation with the government site representative.

5.1.6 During hot work operations (torch/demo saw/grinder), the contractor’s crew is required to have fire extinguishers onsite and within reach.

5.1.7 The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other non-personal services necessary to perform the requirements of this contract order and shall plan, schedule, coordinate, and ensure effective performance of required services for the entire duration of contract. NOTE: The Contracting Officer reserves the right to require the Contractor to replace any operating personnel, or equipment used in the performance of this Contract if the personnel, or equipment are violating, or have violated, any state or federal laws; or are unsafe; or for any valid reason. In this event, the Contractor shall as soon as reasonably possible, upon written or verbal notice (to be later reduced to writing) from the Contracting Officer, provide replacements satisfactory to the Contracting Officer at no additional cost.

5.1.8 The Contractor will provide USFWS with contact information for all ground personnel, vehicles, and equipment, identification information (including make, model, color, name of company, and contact information) at least 48 hours before implementation of the project.

5.1.9 All equipment and personnel must be able to work at a remote and primitive site (i.e., no electrical or water hookups, bathrooms, or other facilities available).

5.1.10 The Contractor shall avoid damage to wildlife. The Contractor shall not collect, harass, harm, or molest native plants or wildlife.

5.1.11 Work will be conducted on a NWR where a wide variety of wildlife and vegetation may be encountered necessitating workers to be mindful of their environment. Poisonwood is very common in these sites and can cause a serious allergic reaction, therefore consideration will be needed when using a chainsaw.

5.1.12 The Contractor shall be responsible for the removal of all trash.

5.1.13 The Contractor shall be held liable if damage was determined to be the fault of the Contractor (negligence), or the result of Contractor activities.

Figure 1. Map showing trenching areas, existing concrete pads, KLWTD sewer connection point, FKAA tap, and the planned concrete electrical vaults and the utility main.

Figure 2. Map showing trenching area, existing concrete pads, planned utility main, RV hook-ups and utility lines from the RV hook-ups to the utility main.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

PART 7

Performance Requirements

7.1 Install Utilities and Improvements to RV sites on CLNWR as specified in this PWS.

7.2 The Contractor shall, to the best of his/her ability, avoid non-target damage to native vegetation and avoid disturbance and impacts to native wildlife. The Contractor shall not collect, harass, harm, or molest native plants or wildlife.

7.3 Prior to the start of the project, the Contractor shall decontaminate all equipment to ensure no non-native plant seeds and/or spores, soil, vegetative matter or other debris are transported to the refuge, e.g. trailers, equipment, trucks, skid-steers, loaders and shall occur at the Contractor’s facility.

7.4 The Contractor shall be responsible for the removal of all trash and it should be removed on a daily basis.

Appendix 1: Florida Keys Electric Cooperative Underground Service Requirements image1.jpg image2.jpg image3.jpg image4.jpg image5.jpg