Scope of Work

Bureau of Land Management Abandoned Mine Site Removal Action

Claim Number AK106599205

1.0 Introduction

The Bureau of Land Management (BLM) has identified features on a closed mine claim on the Seward Peninsula that were not reclaimed when active mining was halted. The features have been mapped and described in sufficient detail to support removal and transport to an appropriate offsite disposal facility. The objective of this project is to remove the remnant features BLM has identified on this closed claim and transport them to a licensed offsite disposal facility.

1.2 BACKGROUND

The BLM manages large areas within Alaska and much of that land has a history of mining extending back to the late 19th century. While some areas are still actively mined, there are thousands of closed hard rock and placer mine claims in every area of the state except the broad plane north of the Brooks Range commonly referred to as the North Slope.

Alaska is the only state in which large tracts of land are still being conveyed to the State of Alaska and Alaska Native organizations. A significant part of BLM’s mission in Alaska is to facilitate land conveyance under various authorities. Over the years, all parties have become cognizant of a variety of potential liabilities that can transfer with the land. The nature of those liabilities varies according to historical land use and closed mine claims with remnant mining features are common.

The BLM has developed a state-wide approach to inventorying and mitigating hazards on closed mine claims. The approach involves systematic inventory of potential environmental and physical safety hazards on closed mine claims. Inventory results are documented using a standard format that efficiently describes site conditions and feature-specific information needed to plan and execute action that will reestablish site conditions that are suitable for conveyance.

1.3 Overview of Site Conditions

The project site is a closed mine claim identified as H&S #1 (BLM claim number AK106599205 at 64° 46’ 12.7799” N, 165° 12’ 44.3699” W) and is located approximately 20 miles north of Nome on the Kougarok Road/Nome-Taylor Highway. Rocky Mountain Creek flows from the NE corner of the site through the eastern boundary. The site is accessible from the Kougarok Road/Nome-Taylor Highway.

The project site is outlined in purple in Figures 1 and 2. The green symbols shown in Figures 1 and 2 indicate the location of a cabin on the northern site boundary, and additional mining features to be removed are located along Rocky Mountain Creek.

2.0 DESCRIPTION OF TASKS

The tasks to be accomplished to meet the performance objectives are shown in Table 2-1. All work must be performed in accordance with all applicable State and Federal regulations, policies, and procedures. The Contractor must be responsible for identifying the applicable federal, state, and local regulations that will affect this contract.

Table 2-1 - List of Tasks

Task No. Task Name 1 Project Management 2 Planning Documents 3 Closed Claim Removal Action 4 Report

Specific requirements to be accomplished for each task are described in Sections 2.1 – 2.4.

2.1 Task 1 – Project Management

The Contractor must provide overall project management for the duration of this contract.

Management activities shall include but are not limited to:

Timely and appropriate responses to inquiries from the BLM Contracting Officer (CO), and Project Manager (PM) regarding aspects of the project.

Management and control of all project performance including subcontracted services.

The Contractor must organize and lead a post-award meeting with 30 calendar days of the Notice-To-Proceed (NTP) at a time and location acceptable to the BLM Project Manager.

Participation in up to 6 hours of project planning/comment resolution/execution meetings. These meetings may be conducted via teleconference.

The Contractor does not need to prepare monthly status reports summarizing current project status.

However, it is the Contractor’s responsibility to notify the BLM Project Manager of any circumstances that have or will affect the project schedule. If the work is not on schedule, the Contractor must state what actions are anticipated to get back on schedule. Both the work plan and report must be submitted to the BLM PM via email. The project schedule, including document deliverable dates, will be negotiated with BLM PM within 30 calendar days of authorization to begin work.

The Contractor must keep a record of each phone conversation and written correspondence (including email) affecting decisions relating to the performance of this contract. A summary of the phone conversations and written correspondence must be submitted upon request from BLM.

Meetings: The Contractor must arrange, prepare for, and participate in at least one planning meeting with BLM and one meeting following field demobilization (assume two 2-hour meetings). The planning meeting will serve to assist the contractor in understanding project goals and objectives and to understand field data collection methodology. The first meeting will kick off the project and the agenda will include, but not be limited to:

Project lines of communication

Review of the scope of work and clarification of contractor responsibilities

Overall project schedule

Discussion of equipment the contractor plans to use the field, on site conditions that may need to be modified to accomplish removal and disposal location

Reporting format

Deliverables

The second meeting will discuss field execution of the removal action and issues of concern the Contractor encountered during project execution. The Contractor must prepare minutes for all meetings attended.

2.2 Task 2 – Planning Documents

The Contractor must submit a work plan listing all features to be removed and how the removal will be executed. Planning documents shall include the following sections:

1. Project Schedule describing project milestones

2. Work Plan

Introduction

Removal equipment, transport and disposal

3. Accident Prevention Plan/Site Safety and Health Plan

The work plan must briefly summarize overall approach, emphasizing any action to be taken to access features located along Rocky Mountain Creek. It is assumed the work plan will be brief and may be submitted in letter format.

2.3 Task 3 – Closed Claim Removal Action

The contractor must remove all mining features mapped on the Hale closed mine claim. The target features are listed in Table 2-2. The contractor must be responsible for obtaining any permits, maps or aerial imagery needed to complete the removal action.

Table 2-2 Inventory Areas

Features to be Removed Location Photograph

Cabin Northern edge of claim AK106599205 Fig. 1-6

Cabin roofing material (8% chrysotile asbestos)

Scattered around the mine site Fig. 1-6

20-Foot Trailer Adjacent to cabin Fig. 7, 8

Trommel Adjacent to Power Pole Fig. 10

Sluice Adjacent to Power Pole Fig. 10, 11

Grizzly Bar Adjacent to Power Pole Fig. 9

Features to be Removed Location Photograph

Pipe (constructed of drums welded end-to-end)

Southwest of cabin Fig. 12

Multiple drum cluster Southwest of cabin Fig. 14

Single drum Southwest of cabin Fig. 13

The project site is bounded to the north by land managed by the State of AK (SOA). The contractor may have to cross SOA land to access the project site. The Contractor must limit, to the extent possible, travel and subsequent impacts to SOA land.

2.4 Task 4 – Reporting

The contractor must document the results of the removal action in a letter report. The report shall be organized as follows:

1. Introduction Project Objectives Summary of equipment to be used, site access routes, location of staging areas, and any alternation to the site performed to complete the removal

2. Site Activities

Removal action schedule Activities complete each day the Contractor field team is on site Work Plan Deviation Photo documentation of the final site conditions

3. Waste Management Waste disposal documents

The letter report must include photographs illustrating how features were modified and transported to the disposal facility. The photographs must clearly illustrate how material was loaded on transport vehicles. Any material lost in transit shall be documented.

3.0 PROJECT REQUIREMENTS AND STANDARDS

The Contractor must furnish all labor, management, facilities, supplies, equipment, transportation, and material, and do all things necessary for, or incidental to, performance of the work as set forth below. The Contractor must furnish to the Government, reports, and other data together with supporting material developed during the duration of the contract. The locations of all features must be photographed following removal. All photographs must contain coordinates and azimuth to document conditions following removal at each feature location. During the progression of the work, the Contractor must provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

3.1 Contractor Quality Control

The Contractor must ensure that appropriate internal quality control practices are employed throughout the performance of this contract. The goal of the Contractor’s quality control practices must be to identify and correct problems before they are carried forward in the project, and to ensure that submittals meet professional standards of quality. The objectives of the Contractor’s quality control practices must be to:

Ensure submittals are complete, internally consistent, technically accurate, in compliance with accepted industry practices, and generally free from copy errors such as misspellings, grammatical errors, formatting problems, etc.

Ensure that all procedures, including but not limited to field practices, and oversight of subcontractors’ work, are checked for completeness and compliance with accepted industry practices.

The Contractor’s quality control practices must be internal, meaning that the Contractor must not assume that a BLM PM will be onsite and acting as a substitute for the appropriate internal quality checks and corrections. Documents and procedures that are incomplete, internally inconsistent, and technically inaccurate, out of compliance with accepted industry practices, affected by large numbers of copy errors, or otherwise not completed or submitted in accordance with the requirements specified in this SOW will be rejected.

3.2 Submittals

The submittals for this project are listed in Table 3-1. Draft submittals shall be electronic files only, no hard copy. Complete versions of draft planning documents and the draft report shall be submitted as bookmarked PDF. The text for the draft work plan and draft report must also be submitted electronically in Microsoft Word format along with the PDF.

The final work plan and final report must be compiled in a PDF file that includes all tables, figures, appendices and attachments. In addition to the complete PDF of the final report, all site summaries will be submitted as separate files.

The BLM will review and comment on the draft work plan. The contractor must respond to all BLM comments by either modifying text in the Microsoft Word file or in a single table summarizing the comments and their associated response. The comment responses provided in the table should be limited to figures and comments that require discussion before modifying text.

The BLM PM will provide the contractor with all comments on draft submittals in the Microsoft Word document. It is anticipated that all comments for each document will be provided to the Contractor in a single email submission (from the BLM PM); however, if clarifications of comments are required, Contractor responses to comments are not acceptable, or other circumstances warrant additional comments by BLM PM, additional comments may be provided to the Contractor in writing or via email.

Table 3-1 – Required Submittals

Submittal Type Hard Copies Electronic Copies1, 2 Planning Documents – Draft 0 1 email/ftp3

Planning Documents – Final 3 1 email/ftp3

Report of Findings – Draft 0 1 email/ftp3

Report of Findings – Final 3 1 email/ftp3 Notes:

1. The preferred method of submittal is via email or using file transfer protocol (ftp).

For some documents it may be necessary to use other means of transmission. The

Submittal Type Hard Copies Electronic Copies1, 2 Contractor must coordinate with the BLM PM before using a means of transmission other than email or ftp.

2. All documents emailed to the BLM for review shall be sent to BLM PM.

3. Electronic submittals shall include a compiled PDF and associated native format

The Contractor must be responsible for the hard copy and electronic delivery of submittals. The Government will only accept paper copy reports and electronic deliverables with no discrepancies between the two.

The Contractor must send a letter of transmittal listing the material being submitted with each submission. The letter shall reference the project by title and contract number. The Government must receive a complete submission before a review will be undertaken. Partial submissions will not be accepted without prior approval from the Contracting Officer.

3.3 Schedule

The project schedule is identified in Table 3-2 (days specified are calendar days). Contractor must have all reporting documents finalized and submitted to the Government by date notated on SOW.

Extending the reporting period will be contingent on clearly demonstrated conditions that are unforeseen or outside the contractor’s control.

Table 3-2 - Project Schedule

Item Due Date BLM Review and Comments 15 days after receipt of draft document Planning Documents – Final 10 days after receipt of Response to Comments Report of Findings – Draft 90 days after completion of final site inventory BLM Review and Comments 30 days after receipt of draft Report of Findings – Final 10 days after receipt of Response to Comment

4.0 PUBLIC AFFAIRS

All data and reports generated under this contract shall become the property of the Government.

Distribution of data or reports to any other source is prohibited. The Contractor must not make available to the news media or publicly disclose any data generated or reviewed under this contract.

If approached by the news media, the Contractor must refer them to the Contracting Officer for response.

5.0 AUTHORITY AND POINTS OF CONTACT

The BLM Contracting Officer is the only person with the authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to:

Direct or negotiate any changes in the Scope of Work or specifications;

Modify or extend the delivery date;

Change the delivery schedule; or

Otherwise change any terms and conditions of this contract.

The BLM Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and not withstanding any provisions contained elsewhere in this contract, the said authority remains solely in the BLM Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the BLM Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The Government may conduct periodic inspections of the Contractor’s work to determine compliance with the requirements of this contract. The BLM Contracting Officer will notify the Contractor of any work that is determined to be noncompliant with the contract requirements. The Contractor must take immediate corrective action after receipt of such notice. The BLM Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective actions have been taken.

Verbal directions, instructions, explanations, commitments, and or acceptance given to the Contractor or his personnel by any Government employee shall not be construed by the Contractor as a change to this SOW. The Contracting Officer must issue any change in scope of work in writing to be binding on the Government.

FIGURES

Photographs

Images of Cabin (64° 46’ 12.7799” N, 165° 12’ 44.3699” W)

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Images of Equipment (64° 46’ 9.7600” N, 165° 12’ 52.50” W)

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