A04_40674301_MISP_Survey_01-139_SOW.pdf

National Park Service

Scope of Work for Professional Land Boundary Survey

Mill Springs Battlefield National Monument (MISP) Pulaski County, Kentucky

PROJECT TITLE: TRACT 01-139 – CORE BATTLEFIELD SURVEY

DATE: 02/13/2024

Table of Contents

I. PROJECT INFORMATION/LIMITS OF SURVEY:

II. PROJECT DETAILS:

PERFORMANCE PERIOD AND SCHEDULE:

PROJECT STAFF:

STANDARD SURVEY TASKS:

SURVEY STANDARDS OF CARE:

SURVEY & MAPPING CONTROL:

DELIVERABLES:

III. POINTS OF CONTACT:

IV. DATA AND MATERIALS PROVIDED BY NPS:

V. OTHER CONTRACT DETAILS:

DEFINITIONS:

TERMS AND CONDITIONS:

CONFIDENTIALITY:

QUALITY CONTROL:

INSPECTION AND ACCEPTANCE:

ARCHAEOLOGICAL AND CULTURAL FINDINGS:

INSURANCE:

VI. COST SUMMARY:

VII. ATTACHMENTS:

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I. PROJECT INFORMATION/LIMITS OF SURVEY:

The general project vicinity is near the Town of Nancy in Pulaski County, Kentucky, at Lat. 37°02'57"N, Lon. 84°44'27”W, (WGS84).

Pulaski County Parcel Number 030-0-0-59 Physical Site Address 1201 HWY 235 Acres/Lot Size 112.760

The property to be surveyed is an approximately 113-acre tract currently owned by Mill Springs Battlefield Association. A survey is being acquired as part of the acquisition of this property by the National Park Service (NPS).

The following is the link to the County PVA site:

https://beacon.schneidercorp.com/Application.aspx?AppID=961&LayerID=19058&PageTypeID=1&PageID=8 416&KeyValue=030-0-0-59

The subject property to be surveyed is outlined in cyan on the following image or map taken from the Pulaski County Property Valuation Administrator Website:

https://beacon.schneidercorp.com/Application.aspx?AppID=961&LayerID=19058&PageTypeID=1&PageID=8416&KeyValue=030-0-0-59 https://beacon.schneidercorp.com/Application.aspx?AppID=961&LayerID=19058&PageTypeID=1&PageID=8416&KeyValue=030-0-0-59

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This property is shown on NPS maps as 01-139:

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This project involves locating field evidence required to re-establish the boundary of said NPS Tract 01-139 aka Parcel #030-0-0-59, and survey and map any manmade or notable surface features thereon.

The primary deliverable will be a digital map file with horizontal information referenced to Kentucky State Plane coordinates (South Zone NAD 83(2011), US Survey Feet). In addition, a hardcopy land survey plat of the boundary information, on mylar, suitable for recording in the records of Pulaski County will also be prepared. It will be at the discretion of the NPS whether to record the document or not.

The project area is in a sensitive cultural and environmental area. All survey work is to be completed in a manner to minimize any impact to the natural environment.

II. PROJECT DETAILS:

PERFORMANCE PERIOD AND SCHEDULE:

The selected firm can begin work on the day the contract is signed by both the federal contracting officer and company representative. All work will be completed and delivered no later than 45 days after formal notice of project award.

A pre-project conference call between NPS and contract staff will take place within two weeks of the award date of this contract.

Progress reports will be provided on a weekly/bi-weekly/monthly schedule.

Draft deliverables will be submitted for review electronically to the technical POC listed in Section III no later than two months before the end date of the contract. The reviewer will provide approval or request for changes within 14 days of receipt of the draft documents. The contractor will deliver all final products except the recorded plat no later than 60 days after project award. A copy of the recorded plat will be delivered no later than 90 days after project award.

PROJECT STAFF:

Project staff must include an individual who is a Registered Professional Land Surveyor in the State of Kentucky and fully qualified to perform land surveys, prepare legal descriptions, and comply with all applicable federal, state, and local laws. This person will be the responsible charge of the land survey work and all land survey decisions.

STANDARD SURVEY TASKS:

The contractor will provide labor, equipment and supplies to complete a survey as identified herein unless otherwise noted. Specific tasks noted below will be completed as part of this project:

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1. Landowner Contacts

a. Contact the NPS park contact to provide times and dates of entry and coordinate any logistics regarding physical access to the project area (reference Section III for contact information).

b. Contact all adjoining private property owner(s), if applicable, to provide times and dates of entry and obtain permission if needed or required by local law.

c. Contact the local utility line location services (811) if there are any indications of utility infrastructure in the project area. Contractor is responsible for any damaged utility lines from survey activities.

2. Records Research Contractor is responsible for conducting the necessary records research required to complete the tasks listed herein. To the extent available, NPS will provide land title, survey records, maps, or other documents in the possession of NPS related to the project area. The contractor will provide digital copies of any records, maps, surveys, or plats that are collected and used for this survey project to NPS as a deliverable.

3. Investigate Boundary Line and Other Physical Evidence

a. The character and location of any evidence of possession or occupation along the perimeter and within the property being surveyed. Note all areas and features of encroachment (e.g., cleared land, mowed areas, gardens, fences, buildings, roads, trails, riprap, etc.). Photos (with information on what the photo depicts) of all encroachments will be taken and provided as a deliverable.

b. Without expressing a legal opinion as to the ownership or nature of the potential encroachment, the evidence, location, and extent of any conflicting boundary evidence related to record title documents.

c. The location, size, character, and type of any monuments found during the fieldwork, including legislated park boundary monuments and private property boundary monuments.

d. The location, description, and character of any lines or natural features that appear to delineate or control the boundaries of the surveyed property (i.e., fences, walls, rivers).

4. Existing Survey Monuments

a. Any existing local monuments recovered and accepted as demarking property boundary extents will be left in place if in good condition or upgraded if needed and noted as below under New Survey Monuments.

b. Any recovered monuments purporting to mark boundary corner locations which are found to be deficient or are not accepted as originally intended will be noted on the plat, including a summary of the evidence used to make this determination. These corners will be considered lost, requiring a new survey monument be established at the most defensible location of the boundary corner.

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c. In the event any existing survey monument(s) established by prior National Park Service surveys (either contract or in-house) are not accepted as boundary monuments as noted above in 4.b, the letters “RM” will be added to the monument cap along with an arrow pointing towards the actual boundary line or angle point and the year of the current survey. If there is enough space on the cap, the distance to the actual corner location will be included near the arrow.

5. New Survey Monuments

a. Legislated park boundary monuments established or missing monuments re-established on any angle points, lot or parcel corners coincident with the legislated boundary line of the National Historical Park or significant federal property boundaries identified in this Scope will be at a minimum a ⅝ inch diameter iron rod or rebar, 30 inches long with 2½ inch diameter metal cap stamped, “NPS/MISP/Project Point No./YEAR/RPLS No.” Corners located in bedrock will be a minimum of a 2½ inch diameter brass or bronze cap with 3 inch stem (preferred), drilled and set in place with concrete or epoxy. Please consult with NPS staff if site conditions warrant the use of unique survey monumentation.

b. Private property monuments established on lands interior to the legislated park boundary (a.k.a. private inholding parcels), will be at a minimum a ⅝ inch diameter iron rod or rebar, 24 inches long with 1 inch diameter metal cap stamped with the surveyor’s or firm’s license number and year of the project.

Any boundary monuments re-established on controlling corners adjoining the project area or outside the legislated boundary will comply with current federal, state, or local requirements and will be noted on the plat.

c. Temporary project control point(s)/traverse station(s) established will comply with current federal, state, or local requirements. All project control monuments will be clearly marked to differentiate these from property boundary monuments.

Where practicable or in areas where project control may be confused with boundary location, control monuments will be removed after field work is completed and draft deliverables have been approved. All project control monuments which remain in place will be noted on the final plat.

d. Corner locations that are inaccessible will have a reference monument installed to the same criteria listed above, established as close as practicable near the actual corner.

e. Any reference monuments established will clearly note “RM” with an arrow pointing towards the actual corner location. If there is enough space on the cap, the distance to the actual corner location will be included near the arrow.

6. Other Survey Tasks

a. Rights of way and physical access. This includes visible evidence of physical access to the property (curb cuts, driveways, gravel roads, two-tract roads, pedestrian trails, railroads, etc.) and adjoining public streets or highways observed in the process of conducting the fieldwork.

b. All fences and retaining walls adjacent to and interior to the property

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c. The exterior footprint of any buildings and structures on the surveyed property observed in the process of conducting the fieldwork.

d. Identify and measure the extent or exterior footprint of any man-made improvements on the property. (e.g., parking lots, billboards, signs, swimming pools, filled or graded areas, landscaped areas, refuse piles).

e. Apparent easements and servitudes. Evidence of any easements or servitudes serving or burdening the surveyed property as disclosed by any title or other documents provided by NPS or any evidence of physical uses, disturbances, or utility infrastructure not of record observed in the process of conducting fieldwork. These may include manholes, vents, ditches, telecommunication pedestals, or other visible utility connections or crossings.

f. Identify and measure the extent of any significant natural features.

g. Location of springs, ponds, lakes, rivers, streams, ditches, marshes, or swamps bordering within ten feet of, or running through surveyed property.

SURVEY STANDARDS OF CARE:

1. Other Requirements and Standards of Practice - In addition to the standards set forth herein, the survey will conform with all State and local statutes, rules, and/or ordinances. Where conflicts between the standards set forth herein and any such jurisdictional requirements and standards of practice occur, the more stringent must apply.

2. Boundary Resolution - The boundary lines and corners of any property or interest in real property being surveyed as part of this contract must be laid out in an original survey or by retracement of existing boundary lines in accordance with appropriate boundary law principles and location doctrines governed by the set of facts and evidence found while performing the research and fieldwork.

3. Measurement Standards - The acceptable relative positional accuracy of the survey is the same as identified in the current version of Section C, NSPS Classifications and Accuracy Standards for Property Surveys.

SURVEY & MAPPING CONTROL:

All reported horizontal distances will be based on ground measurements in U.S.

Survey Feet. The basis of bearings for the project is at the discretion of the surveyor. Both the units and basis of bearings will be noted on the plat.

At least two survey monuments (existing or new) within the project extents will serve as mapping control points. These can be existing property corner monuments, project control points, NGS monuments or combination thereof.

Both will be described and referenced on the final plat in Kentucky State Plane Grid Coordinates, South Zone, NAD 83(2011), U.S. Survey Feet. The grid coordinate pairs for each point and combined scale factor from ground to grid will also be noted. If either control point is not a boundary monument, sufficient information will be included to tie it to a boundary monument. These points should be located on opposite sides of the project area if possible.

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DELIVERABLES:

All deliverables and products created under this project including such items certified plats of survey, field notes and research documents used to produce this survey and descriptions are considered property of the National Park Service, U.S. Department of the Interior.

At a minimum, one land survey plat will be prepared on an 18”x24” (Architectural C) or 24”x36” (Architectural D) map sheet. The size will be based on any state or local requirements or the surveyor’s professional opinion as to the appropriate degree of precision to convey the required information. A copy of this plat will be deposited or recorded in the designated public land records office in which the project is located.

In jurisdictions where no recording procedures exist for plat recordation, two signed and sealed original plats will be provided to NPS.

Detailed information or decisions related to corner evidence, acceptance or rejection of conflicting monuments, land records research, or any other unique situations that are not required to be documented on the face of the plat but are deemed important to the survey results will be provided as a separate Land Surveyors Report to accompany the plat. The report will be signed, sealed, and dated by the surveyor in responsible charge of the project.

Land Survey Plat Elements

1. The evidence and locations gathered, and the monuments and lines located during the fieldwork pursuant to Section II above, with accompanying notes if deemed necessary by the surveyor or as otherwise required as specified below.

2. Boundary, descriptions, dimensions, and closures:

a. A full description of all found and set monuments, including artificial and natural monuments or features. A full description will include monument material(s), size, depth, and markings (e.g., found ⅝” rebar projecting 6”, set in concrete base, 4” diam., with 2½” diam. aluminum cap stamped, “PLS XXXXX, S&S Co., 1995”)

b. The point of beginning, the remote point of beginning or point of commencement (if applicable) and all distances and directions identified in the record description of the surveyed property (and in the new description, if one was prepared). Where a measured or calculated dimension differs from the record by an amount deemed significant by the surveyor, such dimension must be shown in addition to, and differentiated from, the corresponding record dimension. All dimensions shown on the survey and contained in any new description must be ground dimensions unless otherwise noted.

c. The directional, distance and curve data necessary to compute a mathematical closure of the surveyed boundary. A note if the record description does not mathematically close. The basis of bearings and, where it differs from the record basis, the difference.

d. The relationship of the boundaries of the surveyed property with its adjoiners where ascertainable from documents provided to or obtained by

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e. When, in the opinion of the surveyor, the results of the survey differ significantly from the record, or if a fundamental decision related to the boundary resolution is not clearly reflected on the plat or map, the surveyor must explain this information with notes on the face of the plat or map.

f. Note the area of the property as surveyed in acres to the nearest hundredth (0.01). Parcels less than 0.01 acres will be reported in square feet.

g. A note on the face of the plat or map explaining the site conditions that resulted in a Relative Positional Precision that exceeds the maximum noted above under Measurement Standards.

h. The survey mapping control point coordinate pairs, datum and combined scale factor from ground to grid, and any related field procedure information.

3. Map layout elements:

a. Title block with project name, project location information, date of the survey, and the signature and seal of the licensed surveyor in responsible charge.

b. Name and address of the contractor and any subcontractor.

c. Bar and numeric scale, legend defining map point and line symbols and north arrow.

d. The Hardcopy map scale chosen will be sufficiently large to make all topographic map features legible.

e. Map number provided by NPS (Technical Information Center map number).

4. The following items shall also be included on the plat.

a. NPS Tract numbers (provided by NPS).

b. The current record description of the surveyed property.

c. A table indicating the northing and easting coordinate pairs of all found and set monuments. The datum to be used is noted above under Survey & Mapping Control.

d. A note on the face of the plat or map identifying the source of the title commitment or other title evidence provided pursuant to Section II, and the effective date and the name of the insurer of same.

e. County Parcel numbers.

f. Names of adjacent owners.

g. Flood zone classification and limits based on graphic plotting from the current applicable FEMA Flood Insurance Rate Map.

Items to Deliver

1. A signed and sealed original hard copy mylar of the land survey plat and any related reports.

2. A digital CAD file of the survey plat. Preferably in AutoCAD DWG format.

3. A digital high resolution PDF file of the survey plat.

4. Digital copies (pdf or images) of any records, maps, surveys, or plats collected

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All digital deliverables will be provided to the technical contact listed in III.

All hard copy deliverables will be provided to the park contact listed in III.

III. POINTS OF CONTACT:

CONTRACTUAL: Contracting Officer assigned to project (please refer to contract).

TECHNICAL:

Sal Elrubaie, Regional Surveyor Interior Region 2 (South Atlantic - Gulf) U.S. Department of Interior National Park Service Suite 800, 2975 Horseshoe Drive South, Naples, FL 34104 Tel. 239-691-6596 salman_elrubaie@nps.gov

PARK CONTACT/ PROJECT INSPECTOR:

DAWN H. DAVIS, SUPERINTENDENT

MILL SPRINGS BATTLEFIELD NATIONAL MONUMENT

9020 WEST HIGHWAY 80

NANCY, KY 42544

606-636-4045 (OFFICE)

606-303-2258 (MOBILE)

DAWN_DAVIS@NPS.GOV

Please contact park staff prior to beginning work on site.

LANDOWNER:

Mill Springs Battlefield Association, Inc.

Bill Neikirk PO Box 814 Somerset, KY 42502 Tel. 606-219-0150 bneikirk@windstream.net

Please contact landowner prior to beginning work on site.

IV. DATA AND MATERIALS PROVIDED BY NPS:

1. Sample plat deliverables.

2. Deeds of record, and any other land records on file that provide parcel location or corner monument information pertinent to the project area.

3. Current Title Commitments for the tract(s) in the project area mailto:salman_elrubaie@nps.gov mailto:dawn_davis@nps.gov mailto:bneikirk@windstream.net

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4. Property owner contact information and right to enter permission letter template for private landowners in the project area to sign and return. Contractor is responsible for contacting adjoining private landowners.

V. OTHER CONTRACT DETAILS:

DEFINITIONS:

Legislated boundary line as used herein references the official legislated boundary of the park unit as established by proclamation or congressional authority. If the survey project involves any portion of a legislated boundary, a copy of the enabling legislation and boundary description or official map will be provided at the request of the contractor. Legislated boundaries may or may not follow existing property boundary lines. Consult with NPS staff for clarification if needed.

TERMS AND CONDITIONS:

In accordance with the terms and conditions of the GSA Federal Supply Service Contract/IDIQ Contract, the selected firm must perform the work for the National Park Service (NPS) as described herein.

CONFIDENTIALITY:

The information developed under this contract is the property of the U.S. Government and will remain in strict confidence unless otherwise indicated.

QUALITY CONTROL:

In accordance with the FAR Sections 36.609-2(b) and 52.236-23 the contractor is responsible for Quality Control, which includes ensuring the technical accuracy, completeness, and correctness of the work associated with this land survey contract, including the coordination and management of all subcontractors (if applicable). The contractor must accomplish a Quality Control Review of all deliverables prior to submittal to NPS. All work to be performed will be as specified herein and also at minimum conform to the standards of practice for surveying standards as outlined in Title 201 Chapter 18 Regulation 150 of the Kentucky Administrative Regulations.

Wherever they may conflict the more restrictive or strictest interpretation is to be followed.

INSPECTION AND ACCEPTANCE:

NPS park staff and the contractor’s representative will coordinate and conduct a final walk-through of the project area prior to the end date of the contract. The purpose of this walk- through is to provide park staff with a final visual inspection of the location and physical characteristics of all boundary markers found or placed because of this survey.

All deliverables will be provided to the technical point of contact in a draft format for review and approval prior to the end of the contract date as noted above under Performance Period and Schedule.

ARCHAEOLOGICAL AND CULTURAL FINDINGS:

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NPS is responsible for all required NEPA/106 investigations and compliance prior to survey work. If the contractor or subcontractor discovers archaeological or cultural artifacts during field work, immediately stop work and contact the technical or park contact listed in Section III.

INSURANCE:

The contractor or subcontractor agrees to maintain the following insurance for the term of this contract. Certificates of insurance will be provided at the request of the government.

1. Worker’s Compensation Insurance, in the form and amounts required by statute or other applicable law.

2. General Liability Insurance with limits of $1,000,000 per occurrence.

3. Professional Liability Insurance with a limit of $1,000,000.

4. Commercial Automobile Liability Insurance with a combined single limit of

$500,000.

VI. COST SUMMARY:

Required Items:

Fixed cost to survey Mill Springs Battlefield National Monument Tract 01-139 and provide both digital and hardcopy deliverables.

Optional Items:

N/A

VII. ATTACHMENTS:

N/A