A04_0040669006-02_Attach_0001_SOS_GRSM_Portable_Storage.pdf

SCOPE OF SERVICES (SOS)

United States Department of Interior

National Park Service

Region IR2

Great Smoky Mountains National Park Gatlinburg, Tennessee

Portable Storage Containers and Storage for Sugarlands Headquarters Rehabilitation

1. General Information The Great Smoky Mountains National Park (GRSM) is located in Tennessee and North Carolina and consists of nearly 521,000 acres. The park was established by Congress on June 15, 1934.

The Park’s mission is to protect, preserve, and interpret the natural, cultural, and historical resources for the benefit and inspiration of present and future generations. There are over 13 million visitors annually.

2. Facility Background The Park Headquarters building was constructed in 1939-1940 Civilian Conservation Corps as part of the New Deal program established to provide employment and to assist the country in recovering from the "Depression" of the 1930s. The structure is an excellent example of the rustic architecture prevalent throughout the National Park Service during the 1930s and is significant to the early development of the National Park system. The building was constructed to provide administrative offices for the park and is currently utilized by staff critical to the service the parks nearly 13 million annual visitors.

While the building has been well maintained over its lifetime, it has a number of functional, mechanical, and electrical issues including circulation and office space inefficiencies, inadequate lighting, lack of accessibility, and poorly functioning environmental systems. To address these issues, the park has initiated a rehabilitation project in an effort to preserve and protect the buildings cultural, historical, and structural integrity. As part of the rehabilitation project, all employees, workspaces, and building contents (conference room, office, and kitchen furniture;

office copiers, vending machines, and other miscellaneous items) will need to be vacated in order to allow the work to be performed.

The purpose of this proposed statement of services is to secure portable storage containers and storage to house the contents of the Park Headquarters building that will not be utilized while the rehabilitation underway for a period of up to 24 months.

3. Scope of Services The scope of services includes a phased delivery, pickup, central storage and re-delivery of twelve (12) portable storage containers to the Park as follows:

• Portable Storage Containers shall meet the minimum requirements:

o Steel Frame Construction o Dimensions of 16’ x 8’ x 8’ o Capacity of 820 cubic feet o Weather Resistant o Accessible via swing or roll-up doors o Impact resistant walls o Able to be secured with separate lock controlled by the Park

• Delivery/Pickup Location o Park Headquarters 107 Park Headquarters Road Gatlinburg, TN 37738 o See Attachment 3 for designated location in parking to unload and pickup storage containers.

• Delivery of Empty Portable Storage Containers o In a phased sequence dictated by the Contracting Officer’s Representative (COR), deliver four (4) empty storage units at a time to the designated delivery location at the Park Headquarters (See attachment 3) starting July 15, 2024, and ending with the final four units delivered on or before October 21, 2024.

• Pickup of Full Portable Storage Containers o In a phased sequence dictated by the COR, pick up four (4) full storage units at a time from the designated location at Park Headquarters (See attachment 3) starting July 22, 2024, and ending with the final four picked up on or before October 28, 2024.

• Storage of Full Portable Storage Containers o Fully packed storage containers will be stored for a period of up to 24 months in a centralized warehouse facility that has an alarm system, fire suppression, and is climate controlled.

o Storage facility must be within 50 miles of the Park Headquarters.

o All twelve portable storage containers must be stored within the same facility.

o Content protection coverage must be provided.

o Designated Park personnel must have access to storage facility to access individual park rented containers upon 24-hour notice

• Redelivery of Full Portable Storage Containers to the Park o In a phased sequence dictated by the COR, deliver four (4) full storage units at a time to the designated location at Park Headquarters (See attachment 3).

Redelivery of storage containers may occur as late as 24 months after pickup of the last four storage containers, following completion of the Park Headquarters rehabilitation work.

• Pickup of Empty Portable Storage Containers o In a phased sequence dictated by the COR, pick up four (4) empty storage units at a time from the designated location at Park Headquarters (See attachment 3) starting 10 days after the initial redelivery of the storage containers.

An option for up to three (3) additional portable storage containers is included if the Park determines additional units are needed.

4. Government Provided Resources The Park will provide a safe and suitable drop off and pickup location that is accessible by large vehicles. The Park will load and unload the storage containers withing 10 working days of delivery to the park. The Park will provide a 2-week notice for requesting delivery and pickup of the storage containers.

5. Business Hours The contractor shall conduct delivery and pickup services during normal business hours of 8:00 am to 4:30 pm, Monday through Friday, excluding weekends and Federal holidays. Deliveries and pickups must be coordinated with the COR or designated Park representative.

6. Management During Normal Working Hours The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure safety of the public and on-time completion of this contract.

7. Maintenance of Traffic The contractor shall follow the Manual of Uniform Traffic Control Devices (MUTCD) for any traffic control that might be required during the course of the work. Contractor shall use appropriate traffic control devices needed for this work and for protecting workers and visitors.

Traffic shall be controlled with flaggers and appropriate signage. Contractor shall provide advance notice if a road closure is required for a short time not to exceed 10 minutes.

8. Safety & Environmental Compliance

• The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• The GRSM safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

• The contractor shall immediately report to the Contracting Officer, COR and GRSM safety officer all accidents resulting in employee injury or death or damage to property while performing this contract.

9. Insurance The Contractor shall be insured in accordance with the Solicitation documents. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

10. Motor Vehicle & Traffic Regulations Contractor employees operating motor vehicles shall possess an appropriate, valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits. Commercial vehicles are prohibited on the Foothills Parkway without prior notification of the Park. Contractor shall contact the Dispatch Office at 865-436-1294 to notify the Park of an incoming commercial vehicle.

11. Maintenance of Roadways Contractor shall show due diligence to ensure that asphalt on adjacent roadways and developed parking areas are protected from damage.

12. Employee Parking All contractor employees shall comply with parking procedures published for the GRSM.

13. Replacement of Contractor Employee for Security Reasons The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

14. Non-Payment for Additional Work Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor.

Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

15. Conflict of Interest The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

16. Contractor’s Proposal Package The following deliverables are to be submitted with offer in response to RFQ.

• Technical approach to perform required services.

• Contractor safety plan.

• Proof of Insurance–Business Liability & Workers Compensation.

17. Inspection.

The Government will conduct inspections during and upon completion of required services.

Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

18. Schedule See Section 3 regarding the timeframe for delivery, pickup, storage, and redelivery of portable storage containers. These dates are contingent upon the award and construction schedule of the Park Headquarters rehabilitation project that is expected before September 30, 2024. The proposed period of performance is 24 months from delivery of the first empty portable storage containers identified in Section 3.

19. Liquidated Damages There are no liquidated damages associated with this contract.

20. Payment Federal contracts require prospective contractors to register in the System of Awards Management (www.sam.gov) and the Invoice Processing Platform (www.ipp.gov). Following the submission via the Invoice Processing Platform, the Contractor should notify the COR through email. Invoices must include the following information:

• Company name and address

• Invoice Date

• Invoice Number

• Contract Number or other authorization such as contract modification for services performed

• Description of services/deliverables in accordance with the line-item structure of the contract

• Percentage of SOW task completion

Payment shall be full compensation to complete the work items in good faith, including incidental work.

• Item 1 – Initial Delivery/Pickup of Portable Storage Containers: Includes the delivery of empty portable storage containers to Park Headquarters and pick up of full units for delivery to centralize warehouse facility for storage.

• Item 2 – Storage of Full Portable Containers: Includes the storage of each full portable storage container picked up from Park Headquarters and is measured by the date it arrives and leaved the centralized warehouse facility.

• Item 3 – Content Protection Service: Will be paid monthly along with item 2.

• Item 4 – Redelivery/Pickup of Portable Storage Containers: Includes the delivery of full portable storage containers from the centralized warehouse facility to Park Headquarters and pick up of empty units.

• Item 5 – Portable Storage Container Locks: Include delivery of locks with 2 keys. Locks will remain the possession of the Government at the end of the contract.

21. Price Schedule See attachment 1.

22. Location Map See attachments 2 and 3.

http://www.ipp.gov/

ATTACHMENT 1 – BID SCHEDULE

ATTACHMENT 2 – LOCATINO MAP

ATTACHMENT 3 - DESIGNATED PORTABLE STORAGE CONTAINER

DELIVERY/PICKUP AREA