A04_0040574536-01_SOW_NATC_Melrose_Tree_Rehab.pdf

Natchez National Historical Park Natchez, MS

Statement of Work

Trees and Landscape Rehabilitation at Melrose Estate

NATIONAL PARK SERVICE

STATEMENT OF WORK

1. SCOPE

The contractor shall provide all equipment and services necessary to remove selected trees of concern, trim others, prune and clean affected areas per attached site map and reference notes.

2. BACKGROUND

Melrose, an 1840s antebellum mansion with original outbuildings, is one unit of Natchez National Historical Park. The contract will address the health and aesthetics of the trees through estate. The Park has designated trees of concern for complete removal and others for trimming/pruning to promote overall health. Limbs touching historic buildings and structures shall be appropriately pruned in consultation with the Contracting Officer’s Representative (COR), park Chief of Facilities and park Superintendent to protect both the historic tree and building/structure. Only qualified arborists and those with sensitivity and/or training with historic trees will work on living trees. Trees that have died, are standing dead, or have fallen over shall be removed. Fallen limbs and debris piles of fallen trees due to storms shall be removed throughout the landscape.

3. PROJECT SCOPE

1. The Contractor shall furnish all equipment and sufficient personnel for selected maintenance and all related incidental work as in accordance with the bid schedule and statement of services stated herein. Therefore, any items not specifically noted, but necessary for performance in accordance with accepted industry standards, shall be furnished under this contract.

2. Contractor will provide all road signs and markers per DOT standards, to allow safe passage of visitors and employees.

3. No ground disturbance is authorized. Trees shall be cut flat and as close to ground as possible with no mechanical grinding of stumps.

4. Grounds shall be smooth and free of equipment ruts, felling marks, and removal voids upon work completion and restored to previous elevations prior to work defined in this contract.

5. All equipment, material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor. Contractor shall be responsible for security of equipment used.

6. All historic trees dating to the period of significance shall be preserved to the degree feasible to ensure the integrity of the cultural landscapes.

7. Contractor shall verify the quantity of materials needed to complete the task identified in this statement of work (SOW).

8. Contractor shall provide a work site and environment that is safe for employees, for visitors to the Park, and NPS staff. The work area shall be cordoned off (if necessary) and secure.

9. Contractor shall leave the worksite clean and free of construction debris.

10. All work shall be performed Monday through Friday from 8:00 am until 4:00 pm. No work will be performed on weekends or federal holidays without prior approval.

11. Contractor and employee parking and equipment storage areas shall be designated by the Park. No company signs shall be installed on government property. Smoking and eating will be performed in areas designated by the Park. Employees shall wear appropriate clothing at all times.

12. Contractors shall notify NPS staff of scheduled site visits to ensure access to secure areas.

13. If there is any sign of artifacts or structural components such as bricks are discovered in the course of the project, work must stop at once and the condition be called to the attention of the park’s Historian or Curator.

14. The Contractor shall protect from damage all existing improvements and utilities at or near the work site. Prior to commencement of the project, the Park staff will identify for the contractor potential utilities. The Contractor shall repair any damage to those facilities (including those that are the property of a third party), resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and bill the contractor for any costs which may be incurred. Contractor is responsible for contacting Mississippi 811 to locate water, sewer or other utilities.

15. Contractor to include a line-item allowance for $3,000 for additional tree removal and/or trimming that may be found during execution of this contract. The contractor shall maintain a daily work log. The work log shall include the scope of work performed along with any additional work identified, against and up to, the allowance amount. A copy shall be filed with the COR on a weekly basis.

4. GENERAL PROVISIONS

Professional Qualifications:

A. All work shall be under the direction and general supervision of an Arborist(s) certified by the International Society of Arboriculture (ISA) who possess verifiable experience and technical competence in tree physiology, identification, diagnosis of disorders, and current tree care and safety practices in accordance with accepted industry standards. The Arborist shall be the primary contact with the Government's technical representative (COR) and shall be responsible for controlling the quality of work and inspecting all completed work to ensure that contract performance requirements are met.

B. An experienced Crew Supervisor(s) shall be present at all times while work is being performed. Said experienced supervisors(s) shall have verifiable work experience as a full- time direct supervisor of shade tree maintenance and climbing work crews.

C. All work around power lines shall be performed by Certified Line Clearance Tree Trimmers in accordance with OSHA 229 CF 1910.269, 1910.331 and ANSI Z133.1- 1994.

D. All tree workers shall, through related training and on the job experience, be familiar with the technical aspects and hazards of tree maintenance work and equipment used in such operations. All tree workers shall abide by any code of ethics or professional conduct established by the National Arborist Association and the International Society of Arboriculture.

E. A list of all crew supervisors and tree workers anticipated as part of the work crews as well as their position (ie: certified line clearance tree trimmers, qualified tree trimmers, tree trimmer trainees, and ground personnel not responsible for trimming trees), affiliation with the company, and related training and on the job experience of historic trees shall be submitted.

5. EQUIPMENT REQUIREMENTS

A. All equipment shall meet all federal OSHA, state and local safety requirements and shall be properly licensed. This includes equipment such as bucket trucks, aerial lifts, chipper trucks, wood trucks, etc. which may be needed to correctly perform tree pruning and removal in accordance with the statement of services stated herein.

B. A list of the equipment anticipated for use shall be submitted and include the make, model and year manufactured, tag #, if applicable, and date of last inspection.

C. The name or logo of the contractor shall be clearly displayed on all trucks used on the job.

D. Equipment use, transportation, and routes on park property shall be pre-approved before execution. Contractor shall delineate path to work areas to COR for approval prior to performing work. Ground conditions (wet areas, sensitive areas, park operations, events, etc.) may affect equipment use on the property.

F. All equipment and vehicles entering into NPS units shall be free of mud, soil, weeds, seeds, other living organisms and other such debris that could contain or hold seeds or other propagules. The Contractor shall thoroughly wash all equipment before entry to NPS units. The NPS reserves the right to reject equipment that is dirty and could potentially spread unwanted plants, animals or substances within the units. Vehicles may require cleaning upon leaving the site.

6. SAFETY

The Contractor agrees that personnel and equipment are subject to safety inspections by the Government while on federal property. The Contractor must comply with all Federal and State OSHA requirements. The contractor shall be responsible for the safety of his employees and equipment, and for any injury or damage done to or by them from any source or cause.

He shall save and hold the United States free from all claims for damages to any and all persons and (or) property arising from the execution of the work covered by these specifications.

The contractor will incorporate traffic control, when necessary, in felling trees near roadways. Traffic control shall meet or exceed the specifications laid out in the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-96, sections 156 Public Traffic and 635 Temporary Traffic Control. Implement protective measures to keep the public out of tree felling areas. The contractor will coordinate with the NPS for road/trail closures.

Work accomplished herein shall meet the requirements and standards set forth by the Wildland Fire Chainsaws S-212.

Accident Prevention The Contractor shall conduct operations to prevent accidents, injuries, and damages.

Additionally, the Contractor shall comply with applicable state and local safety, health, and sanitation laws.

Safety Equipment All Contractor personnel shall use approved personal protective equipment and other safety equipment appropriate for the contract work being performed.

Accident Reporting The Contractor shall immediately notify the Contracting Officer or his/her designated representative of any and all accidents to which the Contractor’s employees are a party or witness as well as any and all accidents involving his/her employees or equipment working under this contract.

Insurance The Contractor must be insured in accordance with the State of Mississippi regulations. The Government will not be responsible in any way for damage to Contractor’s equipment, vehicles, tools, or materials or the Contractor’s employees and their belongings that are brought onto the Government’s premises, occasioned by fire, theft, accident, or otherwise.

The Government will not accept any liability as a result of Contractor or Contractor employee negligence.

7. PROJECT LOCATION

Melrose Estate site is in Natchez, Mississippi, at 1 Melrose-Montebello Parkway.

8. JOB CONDITIONS

Normal work hours will be between the hours of 8:00 a.m. and 4:00 p.m. Monday-Friday.

Any work on weekends or earlier than 8:00 a.m. will have to be arranged in advance through Contracting Officer’s Representative (COR) with approval from Contracting Officer (CO).

9. CONTRACT PERFORMANCE PERIOD

Period of Performance for this contract is 45 calendar days.

10. PAYMENT

The Government will conduct inspection upon completion of project work. Final payment will not be made until all noted discrepancies are corrected by the contractor. Full payment will be made upon completion of the project.

10. PROJECT PERSONNEL

Contracting Officer (CO)

Name:

Email:

Phone:

Contracting Officer’s Representative (COR)

Name:

Email:

Phone:

Natchez National Historical Park The Melrose Estate

Map Reference Notes

Map Number Description

1 Fell and remove 18" Elm, 12" Oak, 10" Cedar, 18" Hackberry and 10" dead Cedar. Prune and clean up Cedar at drive split 2 Fell and remove 18" Water Oak inside woodline 3 Fell and remove 16" Cedar and limbs of concern in 2 adjacent Water Oaks and Catalpa tree 4 Fell and remove large split Elm. Remove both sections as to not disturb ground.

5 Large Magnolia ‐ Remove large storm‐damaged limb, trim back limbs from shrubs, remove all dead/broken limbs. Prune large fig tree 6 Trim limbs that are around Smoke House 7 Remove dead limbs from 2 large Magnolias near Orchard gate; remove dead top in Cedar 8 Remove 2 dead‐end large limbs from large Live Oak; trim / even up low hanging limbs 9 Remove multiple storm‐damaged limbs on 2 large Magnolia trees 10 Fell and remove large +/‐ 60" hazardous Red Oak 11 Remove 15" dead Eastern Red Cedar, remove dead limbs in adjacent 24" Cedar, remove red bud cluster 12 Prune large Crepe Myrtle 13 Remove dead Dogwood 14 At turn‐around ‐ Remove broken limbs on Crepe Myrtle, remove entire dead Crepe Myrtle, prune Camellia and trim limbs on Magnolia to allow for sunlight 15 Remove large broken Magnolia, trim Redbud and remove Wisteria 16 Remove all lower limbs on Oak at front of House 17 Remove all storm‐damaged limbs from pine trees at fence 18 Remove large 24" dead tree, trim Cherry Laurels at gate 19 Remove dead Dogwood 20 Remove broken top from large +/‐ 48" Red Oak, clean and remove all downed limbs and debris 21 Trim bottom limbs on Pecan 22 Remove 8" Ligustrum, remove approximately four to five 4" Cherry Laurels