A04_0040561604_20220121_Statement_of_Work.pdf

STATEMENT OF WORK

Heating Unit Cleaning – Various Locations

CAPE COD NATIONAL SEASHORE

99 Marconi Site Road, Wellfleet, MA

January 21, 2022

Scope This project is for the safety inspection and cleaning of heating units at various locations within Cape Cod National Seashore.

The Contractor shall provide all necessary managerial, administrative and qualified direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement.

Under this Contract the Contractor shall provide the services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance. Qualifications shall include Massachusetts Certified Oil Burner Technician License.

The heating units shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

The contractor shall provide all labor, materials, tools, and equipment required to complete this work.

All work performed under this contract shall be done in accordance with applicable local, State, and Federal codes, bylaws and ordinances in effect at the time of this work.

This contract will be for a FY 22 base year and four option years (FY’s 23,24,25,26)

Measurements Estimated dimensions and quantities are provided as a guide only. The contractor is responsible for verifying all conditions and quantities. The contractor shall take all measurements for quantities of materials and note existing conditions for the installation of new work. All ancillary work, cutting and /or removal of existing work necessary for the installation of new work shall be done as required as part of this contract.

Site Examination It is the responsibility of the contractor to examine the work sites to confirm existing conditions and required quantities prior to submitting a proposal on this project. The contractor may arrange a site visit by contacting the Contracting Officer's Representative (COR) between 8:00 a.m. and 4:00 p.m. on non-holiday weekdays. Telephone 508-957-0707.

Work Elements and Locations Contract Line Item Number 10 Boiler cleaning at 13 permanent residences: Benz, Humphrey, Sparrow, Lightmas, Barros, Gilbert, Vista, Allmon, Eggleston- 1, Hardman, Rockwell, Ryerson, Secrest.

Contract Line Item Number 20 Furnace cleaning at 12 permanent residences: Delfino, Lyman, Aldrich, Stranger, Maker, Martin, Peck, Perron, Pierson, Rowell, Withus, Tartaglia.

Contract Line Item 30 Boiler cleaning at one seasonal residence: McCarthy.

Contract Line Item 40 Furnace cleaning at two seasonal residences: Deane, Wells.

Contract Line Item 50 Boiler cleaning at one leasing residence: Dickensons.

Contract Line Item 60 Boiler cleaning at 12 operational buildings: Coast Guard Building, Nauset Ranger Station, North Maintenance, Provincelands Visitor Center, Race Point Ranger Station, Bio Lab main area, Bio Lab back area, Highland Keeper's Cottage, Fire Cache, Headquarters, Marconi maintenance shop, South Maintenance Offices.

Contract Line Item 70 Furnace cleaning at three operational buildings: Penniman house, Bio Lab front area, Curatorial Storage Building.

Contract Line Item 80 Boiler cleaning at Salt Pond Visitor Center – two natural gas boilers.

Contract Line Item 90 Waste oil boiler cleaning at one operational building: Fire Cache work bay.

Submittals and Deliverables Contractor to propose sequence and schedule for properties listed in scope of work to be serviced.

Provide written confirmation that personnel are qualified to do maintenance work on each heating system.

Safety and Environmental Protection Allow only qualified personnel to do maintenance work on the equipment.

Maintain project area in a neat, orderly and safe condition at all times.

Contractor shall provide containers for collection and disposal of waste and trash resulting from work. The Contractor is responsible for proper disposal of used oil, fuel, filters, nozzles and toxic/hazardous substances. All debris and removed material is the property of the contractor and shall be recycled or legally disposed of consistent with, and in conformance with local and state regulations.

Contractor shall take all necessary precautions to prevent fire during the work of this contract. Contractor shall provide and maintain suitable fire protection equipment.

No radios or smoking (including vaping) will be allowed on the job site. Fall protection and hardhats must be used if required by safety codes. Use extreme caution when climbing access ladders.

Contractor is responsible for securing the site and the work. The contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the COR.

It is the contractor’s responsibility to ensure that any disturbance or damage done during the course of this project to the existing utilities, building or government materials, shall be repaired or restored to its original condition by the contractor at contractor’s expense prior to completion of the job.

Regular work hours are 8 AM to 3PM Monday through Friday. Unless otherwise requested and approved in advance, no work shall take place after hours, on holidays or weekends. All work areas shall be made secure and safe after hours, on weekends and holidays.

Perform applicable lockout/tag out steps of site safety procedures. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

Materials The contractor shall furnish, supply, and install all necessary materials to successfully complete the project requirements.

Unless otherwise indicated, all required items shall be the same make and model as those being replaced.

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hand, hearing and eye protection, Safety Data Sheets, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, nozzles, coolant, filters (air, fuel, oil).

Workmanship The contractor is responsible for appropriate quality control. Workmanship for all trades shall be the best of their respective kinds and in full accordance with applicable codes.

When a manufacturer or a standard uses subjective words, e.g., should, could, may, etc., these words shall mean shall, will, required, etc. When the word recommended is used, it shall mean required. When there is a conflict between general and specific provisions, the specific shall govern.

Execution of Work Contractor shall make steady and uninterrupted progress toward the completion of the work of this contract.

Upon completion of the work of this contract at each location, the area shall be left broom clean by contractor.

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. Review and follow the manufacturer’s O&M instructions.

The contractor shall coordinate with the COR for access to all locations. Schedule all outages with COR.

Record and report equipment damage or deficiencies. If any discrepancies are found with the boilers that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

The following work shall be performed:

1. Inspect combustion chamber for air or gas leaks.

2. Check and adjust settings of the burner to settings recommended by the manufacturer.

3. Check breakers and the master switch for proper operation. Check all electrical connections for tightness.

Adjust as necessary.

4. Inspect and clean oil burner gun and ignition assembly, where applicable. Replace nozzle with new.

5. Check flame failure system components.

6. Inspect fuel system for leaks and change fuel filter element, where applicable.

7. Replace air filter where applicable.

8. Clean low water cutoff.

9. Clean or replace oil pump strainer.

10. Check piping and wiring of all interlocks and shutoff valves.

11. Recalibrate all instruments, indicating and recording gages.

12. Check combustion control system.

13. Test boiler safety valves according to ASME.

14. Clean boiler fireside surfaces.

15. Have boiler inspected by a commissioned inspector.

16. Clean burner and fans.

17. Inspect and replace gaskets.

18. Check operation of safety valves.

19. Leak test all fuel valves.

20. Test operation of all controls and safety devices.

21. Adjust combustion - ensuring the burners are properly mixing the air and fuel and reestablishing the most appropriate amount of excess air throughout the operating range of the boiler. A combustion analyzer should be used to adjust air-fuel ratio for maximum operating efficiency.

22. Check the operation of the heating pumps.

23. Check the operation of the heating water supply valve.

24. Clean and inspect combustion exhaust flues.

25. Test and re-certify boiler monitoring system, where applicable.

26. Check ventilation fans for proper operation and clean as needed.

27. Check line voltage and motor output.

28. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

29. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to COR).

30. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

31. Check heater mounting screws for tightness.

32. Check all control wiring connections for tightness.

33. Lubricate all moving parts with proper lubricant.

34. Clean interior of cabinet.

35. Clean exterior of cabinet.

36. Energize circuit and check operation of starter. Replace as required.

37. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

38. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

39. Check all auxiliary switches and contactors for proper operation.

40. Check and inspect all control wiring as noted/required herein.

41. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

42. Verify condition of control cabinet, which house flame safe guard control, programming timer, burner motor starter, fuses, transformer, alarm bell etc.

43. Record results.

Period of Performance Kick-off meeting – Will be held within one week of contract award.

Submittals – Due within 48 hours (or 2 business days) of Kick-off Meeting.

Properties to be Serviced

Residence Location Town Heating Unit Clin # Benz 30 Tomahawk Trail Eastham Boiler oil 126 MBH 10 Humphrey 25 MacPherson Way Eastham Burnham boiler - oil 125 MBTU 10 Sparrow 680 Nauset Road Eastham Weil McClain boiler oil 115 MBH 10 Lightmas 30 Tin Pan Alley Provincetown Axeman boiler oil 100 MBH 10 Barros 4 Meadow Terrace Truro Weil McClain boiler oil 151 MBH 10 Gilbert 487 State Road Truro Weil McClain boiler oil 132 MBH 10 Vista 34 Cliff Road Truro Weil McClain boiler oil 132 MBH 10 Allmon 530 Gull Pond Road Wellfleet Burnham oil boiler 15 MBH 10 Eggleston- 1 310 Nellie Road Wellfleet Weil McClain boiler 131 MBH oil 10 Hardman 235 Cahoon Hollow Road Wellfleet Weil McClain oil boiler 115MBH 10 Rockwell 95 Ocean View Drive Wellfleet Burnham boiler - oil 145 MBH 10 Ryerson 325 Nellie Road Wellfleet Weil McClain boiler oil 10 Secrest 245 Cliff/ 245 Ocean Drive Wellfleet Weil McClain boiler oil 115 MBH 10 Delfino 880 Cable Road Eastham Bryant 105 MBH, oil furnace 20 Lyman 28 Tomahawk Trail Eastham Olsen Furnace oil 115 MBH 20 Aldrich 32 Tin Pan Alley Provincetown Olson oil Furnace 140 MBTU 20 Stranger 80 Longnook Road Truro Bryant Furnace oil 100 MBH 20 Maker 189 Bound Brook Way Wellfleet Bryant oil furnace 106 MBH 20 Martin 138 Residence Road Wellfleet Olsen furnace oil 89 MBH 20 Peck 65 Valley Road Wellfleet Olsen furnace 98 MBH, oil 20 Perron 124 Residence Road Wellfleet Bryant oil furnace 99 MBH 20 Pierson 105 Aunt Sally's Way Wellfleet Lennox furnace 97 MBH 20 Rowell 35 Gull Haven Lane Wellfleet Bryant furnace oil 20 Tartaglia 135 Residence Road Wellfleet Bryant Furnace oil 85 MBH 20 McCarthy 425 Ocean View Drive Wellfleet boiler oil 105 MBH 30 Deane 22 Tomahawk Trail Eastham Hallmark furnace 105 MBH 40 Withus 850 Nauset Road Eastham Carrier oil furnace 154 MBH 40 Wells 119 Residence Road Wellfleet Olsen Furnace, oil 125 MBH 40 Swindlehurst 15 Prince Valley Road Truro propane gas furnace 50 Dickenson - A, B, C 32 Coast Guard Road Truro shared Burnham boiler - oil 156 MBH 60 Cooke 245 Pilgrim Road Wellfleet Hallmark oil furnace 70

Facility Location Town Heating Unit Coast Guard Building Coast Guard Beach Road Eastham Weil McClain light commercial boiler oil 80 Nauset Ranger Station 1050 Nauset Road Eastham Burnham oil boiler 80 North Maintenance 23 Tin Pan Alley Provincetown Burnham oil boiler 80 Province Lands Visitor Center 171 Race Point Road Provincetown oil boiler 80 Race Point Ranger Station 200 Ranger Station Road Provincetown oil boiler 80 Bio Lab main area 32 Old Dewline Road Truro Burnham oil boiler 80 Bio Lab back area 32 Old Dewline Road Truro oil boiler 80 Highland Keeper's Cottage 27 Highland Light Road Truro Weil McClain boiler oil 80 Fire Cache 99 Marconi Site Road Wellfleet oil boiler 80 Headquarters 99 Marconi Site Road Wellfleet Weil McClain boiler oil 80 Marconi maintenance shop 204 Marconi Maintenance Road Wellfleet Weil McClain boiler oil 80 South Maintenance Offices 204 Marconi Maintenance Road Wellfleet Weil McClain boiler oil 80 Penniman house 70 Fort Hill Road Eastham Bryant or Olson warm air furnace 90 Bio Lab front area 32 Old Dewline Road Truro warm air furnace 90 Curatorial Storage Building 99 Seacliff Way Truro warm air oil furnace 90 Salt Pond Visitor Center 50 Nauset Road Eastham two ModCon 300 natural gas boilers 80 Fire Cache work bay 99 Marconi Site Road Wellfleet waste oil boiler 90