A03 Statement of Work DFAS LI Refuse Removal.pdf

Statement of Work Refuse Collection and Disposal Services

DFAS Limestone, ME

1. Scope of the Contract

The contractor shall provide all personnel, equipment, materials, tools, supervision, and transportation necessary to adequately provide refuse and cardboard removal services for DFAS Limestone as outlined in this Statement of Work (SoW).

The property is located at 27 Arkansas Rd.

Limestone, ME 04751-6216.

2. Description of Work

2.1 Refuse Compactor

The contractor shall provide a roll-off container with integrated compactor for refuse. The roll-off container shall have a minimum capacity of 15 cubic yards.

The contractor shall be responsible for installation, repairs, and maintenance of electrical and mechanical components of the compactor.

The electrical installation and maintenance shall be done by a master electrician and shall meet or exceed National Electrical Code (NEC), and applicable municipal, State and federal regulations.

The government will provide the end power only. The contractor shall maintain all connections from end power to the compactor.

The roll-off container shall have a lid or other suitable construction to prevent refuse from being blown out of the compactor by wind and to protect the contents from rain.

2.2 Recycling Container

The contractor shall provide a roll-off container for recycling. The roll-off container shall have a minimum capacity of 10 cubic yards.

The roll-off container shall have a lid or other suitable construction to prevent recycling from being blown out of the container by wind and to protect the contents from rain.

2.3 Scheduling

The contractor shall submit a pick up schedule for both containers to the Contracting Officer Representative (COR) within seven days of the start of the contract. This schedule may be based on days of the week or dates.

2.3.1 The contractor shall preform collection operations for both containers by following the disposal rule outlined in this SOW at least once every two weeks. Both containers may be serviced on the same day or different days according to the schedule.

2.3.2 The contractor shall preform collection operations between the hours of 0700 and 1500, Monday through Friday. Collection operations, outside these hours, shall require the prior written approval from the Collection operations shall be made between the hours of 0700 and 1500. Collection operations, outside these hours, shall be approved in writing by the COR.

2.3.3 The contractor shall not preform collection operations of a federal holiday or any day a federal holiday is observed. If a regularly scheduled pick up day falls on a holiday, the contractor shall preform collection operations either one day before or one day after the holiday.

The following days are recognized as federal holidays:

• New Year’s Day

• Birthday of Martin Luther King, Jr.

• Washington’s Birthday

• Memorial Day

• Juneteenth National Independence

Day

• Independence Day

• Labor Day

• Columbus Day

• Veterans Day

• Thanksgiving Day

• Christmas Day

2.3.4 The contractor shall preform collection operations during periods of inclement weather.

In cases of severe weather, exceptions may be authorized by the COR. When exceptions are granted, the contractor shall accomplish all collections within 24 hours after the severe weather has ended. Rescheduling to provide make-up collection shall not be a basis for a claim by the contractor for additional compensation.

The contractor should recognize the location of the pickup site is located in Aroostook County, an area which averages 100 inches of snowfall between October and May. Snowfall at a rate less than 12 inches in 24 hours is unlikely to be recognized by the COR as severe enough to warrant an exception to the schedule.

2.4 Ad-Hoc Pickups

The COR may order ad-hoc pickups up to six times a year for refuse and 12 times a year for recycling.

Ad-hoc collections will be completed by the contractor within two business days of receipt of the order at no additional cost to the government. An ad-hoc pickup must comply with all other regulations regarding collections found in this PWS.

2.5 Metal Recycling

The COR may order an open-top roll-off dumpster solely for the purpose of metal disposal up to six times a year. The dumpster will have a capacity of at least 15 cubic yards and may be kept at the government facility for up to ten business day.

The contractor shall complete delivery of for metal-disposal dumpsters within five business days of receipt of the order at no additional cost to the government. The contractor shall complete pick collection operations for metal-disposal dumpsters within two business days of receipt of the order at no additional cost to the government

2.6 Disposal Requirements

The contractor shall dispose of all collected material at an off-site landfill or recycling center in accordance with local, state, and federal regulations.

The contractor is responsible for all permits and fees associated with the use of off-site disposal locations. The container must be empty prior to returning it to DFAS Limestone site. The container must be return within two hours of pickup unless approved in writing by the COR.

2.7 Repairs

The contractor is responsible for maintaining the containers and compactor mechanism in full working order.

Buildup of ice strong enough to prevent the normal operation of the compactor is considered a fault requiring repair by the contractor. Compactors should be sufficiently tight enough to prevent water intrusion leading to ice dams.

The contractor shall repair and return to service a faulty container or compactor mechanism within one business day of notice by the government. A replacement meeting the requirements of this SOW is also acceptable.

If the contractor is not able to complete repairs within one business day, the contractor shall provide a temporary dumpster of at least ten cubic yards no later than 24 hours after the government requested the repair. Temporary dumpsters must be collected and emptied at least once a week and within one business day when requested by the COR. Collection operations for temporary dumpsters shall meet all other requirements in the SOW and will be provided at no cost to the government.

2.8 Container Placement

The contractor shall position all containers inside the gated area designated for refuse and recycling containers. The contractor shall take all necessary precautions to ensure against damage to existing structures in place.

Compactor shall be positioned as close to the platform as possible and its wheels chalked. The recyclable container shall be positioned as close to the platform as possible and its wheels chalked.

At the request of the COR, the contractor shall place a temporary container in a loading dock bay.

The position of the containers is subject to change based upon current and future facility requirements. Container positioning changes will be communicated by the COR.

2.9 Locks

The contractor shall provide two locks which are able to be opened by the same key. The locks must meet or exceed the specifications of a Master Lock No. 315KA. The contractor shall provide at least two keys to the locks.

The contractor shall secure the gate to the container area one of the provided locks at all times, including the short time between picking up and returning a container. The second lock will be kept secured in the building and used to secure the gate in the event the first lock becomes lost or damaged. If the backup lock is placed in use, the contractor shall provide the original lock, an identical lock, or a new pair of locks meeting the above requirements within two business days of being notified by the COR.

The locks remain the property of the contractor and will be return to the contractor at the end of the contract. The contractor may need to supply a short length of stout chain to secure the gates with the locks.

2.10 Spillage

The contractor shall immediately pick up any and all debris which fall out of a container when picking up or returning a container.

2.11 Hydraulic Fluid

Any spills or leaks of hydraulic fluid shall be cleaned by the contractor immediately on notification by the COR using absorbent granules, absorbent pads, and industry standard practices. Pads and granules shall be disposed of by the contractor is a safe and environmentally friendly manner. The contractor shall use oil booms if necessary to keep spilled hydraulic fluid from running off the asphalt pad.

If the contractor cannot be reached or cannot clean a hydraulic fluid spill or leak immediately, the government may hire a third party company to contain and clean the fluid at the cost of the contractor.

2.12 Cleaning Requirements

The contractor shall thoroughly wash all refuse collection equipment with steam, soap or detergents, and water off site, as deemed necessary by the COR during this contract period and in no case less than once a calendar year.

A properly cleaned container shall not omit excessively foul odors, attract insects or rodents.

Animals, living or dead, in any container shall be removed by the contractor within two days of notice by the COR.

2.13 Personally Identifiable Information

This contract is not for the disposal of personally identifiable information (PII). All DFAS Limestone associates are briefed on the PII policies of the agency and are directed to comply with them.

The contractor shall notify the COR if PII is observed in any container.

PII includes Social Security Numbers, credit card numbers, driver license numbers, medical records, or other personal and sensitive information.

2.14 Recycling Policy

DFAS Limestone makes every attempt to properly separate all recyclable material from refuse.

DFAS Limestone cannot guarantee that the contents of the recycle containers will always be free of non-recyclable material.

It is the contractor’s responsibility under reasonable circumstances to either separate the contents to ensure the container contains recyclable items only or to dispose of the entire container as trash in the event of excess waste materials.

The government will not be billed in the event the contractor performs minor separation of waste contents.

In all cases, meaningful efforts must be taken to ensure waste items are separated, removed and disposed of in accordance with the terms of the contract as found in this Statement of Work.

3. Workmanship All work shall be performed to the highest standards of the trade and shall conform to all codes governing that trade, state, local and federal. The work will be conducted as to avoid damage to other property and equipment in the area. All damage thereto shall be made good by the contractor at his own expense.

Any work deemed unsatisfactory by the Contracting Officer shall be redone until acceptable at no additional cost to the government.

4. Damage to Government Property The contractor shall take all necessary precautions to ensure against damage to existing structures that are in place. The contractor shall immediately notify the COR of damage to any structures government facilities, property, or equipment occurring during performance of the contractual duties.

The contractor is responsible for the replacement or repair of damaged structures to the satisfaction of the contracting officer. The contractor will not replace or repair structures before obtaining approval from the contracting officer through the contracting officer.

5. Other Contracts The government may undertake or award contracts for additional work at or near the site of work under this contract.

The contractor shall fully cooperate with the other contractors and with government employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding the direction provided by COR. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by government employees.

6. Facility Access The contractor should not access or attempt to access the interior of the facility for any reason without written approval by the COR and government employee escort.

The contractor will not be granted an access badge for the swing-arm gate as the containers can be access from the perimeter of the fence line. In the infrequent event the contractor need to access the interior of the fence line to service temporary containers, the contractor should utilize the phone located at the warehouse gate to contact security and ask to have the gate lifted.

7. Security Requirements

The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

• DFAS Form 9035, Contractor Request for Investigation (CRI);

• OF306, Declaration for Federal Employment

• A request from the Contracting Officer Representative (COR), in writing, for “Escorted

Access Only”

• A set of fingerprints, unless any of the following apply;

o The person has been fingerprinted for the Office of Personnel Management (OPM) within the past 30 days;

o The person is currently undergoing a background investigation, or reinvestigation, by OPM or any other Federal agency;

o The person has a background investigation currently being adjudicated by the Department of Defense Consolidated Adjudications Facility (DoD-CAF) or another CAF;

o The person has been favorably adjudicated within the past 30 days by the DoD CAF or a CAF from any other Federal agency; or o The person is coming directly from another DOD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

o The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S. Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite. Contractors will not have or need direct system access.

8. Safety Requirements The contractor shall comply with applicable federal, state, DOD and OSHA policies. Contractor employees shall report work related injuries to their employer or appropriate contracting point of contact, who will report them to the Site Safety Manager (SSM) and COR.

The contractor is not covered by the federal Employee Compensation Act (FECA) is responsible for their employees’ workers compensation entitlements while on DFAS property performing assigned duties.