A03_Sole Source JA - OMAX.pdf

This is a Memorandum to File documenting a determination that only one source is reasonably available for a FAR Part 13 acquisition under the simplified acquisition threshold.

The procurement concerns an Omax water jet service for periodic repairs to leaks in building B573, with the equipment located in CWC 241 near column F30. The contractor shall service and repair the Omax, provide operator and maintenance training, and complete delivery within 30 days of Award Date (ADC). The requirement was first identified in October 2024, with delivery required as soon as practicable (ASAP). The determination justifies sole-source procurement based on two primary factors: exclusive licensing agreements and restrictive proprietary rights. Phillips Federal is identified as the exclusive distributor for all government accounts, authorized to work on behalf of OMAX with no other distributor or agent authorized to represent OMAX in the federal government space. All parts and services offered by Phillips Federal are OEM and fully warranted by OMAX. The requirement qualifies as urgent and compelling, meeting the criteria for limiting the number of sources. The technical certification is signed by GySgt Jamie N. Fernandez (229-639-6747) dated February 12, 2025, with contracting officer certification by Jamie N. Fernandez dated the same date. Distribution is limited to MCFCS Personnel, LB Personnel, Procurement Team Personnel, and any individual designated by the Contracting Officer.