A03 PWS_JCSD Research Services_v28FEB2025 DRAFT.docx

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Russian Research Services for JCSD
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JRL02192025
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This Performance Work Statement (PWS) outlines research services for the Defense POW/MIA Accounting Agency (DPAA) Joint Commission Support Directorate (JCSD) to research missing U.S. Service members' fates in Russian archives. The contract requires one Chief of Research and two Researchers to conduct archival research in various Russian Federation archives, including the Central Archives of the Ministry of Defense, Russian State Military Archives, and State Archives of the Russian Federation. Researchers will generate English-language summaries of Russian documents, conduct interviews with veterans, support U.S.-Russia Joint Commission meetings, and provide translation and interpretation services.

The contract is a firm-fixed-price level-of-effort (FFP-LOE) with a base period of 12 months from 15JUL2025 to 14JUL2026 and two 12-month option periods through 14JUL2028. Key personnel requirements include a Master's degree for the Chief of Research and a Bachelor's degree for Researchers, with at least 3-5 years of experience in POW/MIA issues, working in restricted Russian archives, and U.S. Diplomatic Mission work. The contract includes provisions for currency exchange rate adjustments and potential travel to Moscow, Washington D.C., and remote research sites in Russia, with an estimated 1,864 hours for the Chief of Research and 3,420 hours for the two Researchers annually.

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PERFORMANCE WORK STATEMENT (PWS)

Washington Headquarters Services (WHS) Research Services

General Information

1. GENERAL: This is a non-personnel services contract to provide research services. The U.S. Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the U.S. Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform research services as defined in this Performance Work Statement except for those items specified as U.S. Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: In March 1992, the United States-Russia Joint Commission on Prisoners of War/Missing in Action (USRJC, hereinafter called “the Commission”) was established by the direction of the Presidents of the United States and the Russian Federation, hereinafter called the “RF”, to serve as a forum through which both nations would seek to determine the fates of their missing Service members from conflicts since, and including, World War II.

Much of the work necessary to clarify the fates of unaccounted-for Service members is accomplished in RF libraries, online databases and Soviet-era official archives. Access to official archives is restricted, requires physically visiting the archives and requires Russian Side approval of research objectives. Access to the archives for the contractor is obtained from the Russian Side of the Commission after a formal request from the U.S. Side. For the Defense POW/MIA Accounting Agency (DPAA) to succeed at providing the fullest possible accounting for missing American Service members in the region of the former Soviet Union, access to these official archives, where fate-clarifying information is held, is a crucial element of this effort. Therefore, DPAA must have researchers experienced in working in restricted Russian archives on cases related to unaccounted-for U.S. Service members.

The work of the Commission also involves periodic plenary meetings and technical talks, during which the United States and Russian Sides discuss the research conducted, review accomplishments, work out solutions to obstacles to research, and agree on new research tasks. It is important that the research services contractors participate in these events and provide support for the United States Side in the form of interpretation, translation, and archival research expertise.

1.3 Objectives:

a. Archival research is conducted in various archives of the RF, including the Central Archives of the Ministry of Defense (TsAMO), the Russian State Military Archives (RGVA), the State Archives of the Russian Federation (GARF), and others, as needed, in accordance with the U.S. Embassy Diplomatic Note MFA/102/09 and RF Ministry of Foreign Affairs (MFA) Diplomatic Note No 3378/dsa exchanged in Moscow on July 6, 2009, hereinafter called the “Diplomatic Notes” and their objectives, and in conjunction with DPAA.

b. Research is conducted in online databases, Russian language libraries, and other Russian language sources, as needed, in accordance with the Diplomatic Notes, and their objectives, and in conjunction with DPAA.

c. Results of research are delivered to the United States Side in translated form and in the designated format.

d. Chief of Research and Researchers support the activities of United States Side of the Commission, which includes conducting research specific to these activities and providing active participation support (i.e. interpretation, translation, and archival research expertise) during and in preparation for official Commission functions with the Russian Side.

1.4 Scope:

The Contractor shall provide one (1) Chief of Research and two (2) Researchers. The Researchers shall perform services in Moscow, Russia and shall conduct research within various RF archives, online databases, libraries and other Russian language sources in various locations within a local commute of Moscow, Russia, as directed. The Chief of Research need not be based in Moscow, Russia, and shall oversee the Researchers in locating, analyzing, categorizing, recording, and reporting information in Russian language sources that pertains to missing, captured, repatriated, or killed U.S. Service members. In addition, the contractors will provide support to the DPAA Joint Commission Support Directorate (JCSD) with applicable research, analysis, record-keeping, interpretation, translation, and related tasks.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and two (2) 12-month option periods. The Period of Performance reads as follows:

Base Period: 15JUL2025 to 14JUL2026 Option Period One: 15JUL2026 to 14JUL2027 Option Period Two: 15JUL2027 to 14JUL2028 Option Period Three: 15JUL2028 to 14JUL2029 Option Period Four: 15JUL2029 to 14JUL2030

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within 30 days of contract award. Amendments/changes to the QCP shall be delivered to the Contracting Officer Representative (COR) and Contracting Officer (KO) within three business days following any change.

1.6.2 Quality Assurance: The U.S. Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the U.S. Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Researchers are not required to perform service on official Russian holidays. The Chief of Research is not required to perform service on official U.S. holidays. Approved U.S. holidays will be in accordance with Federal law (5 U.S.C. 6103) and will be found on OPM.gov. Russian holidays are listed below and will be recognized on days designated by the RF Government, which may include multiple days per holiday:

New Year’s Holidays Orthodox Christmas Defender of the Fatherland Day International Women’s Day Spring and Labor Holiday Victory Day Day of Russia Day of National Unity

1.6.4 Hours of Operation: On a routine basis, the Researchers can expect to work approximately, but not to exceed forty (40) hours per week. They will also meet with DPAA personnel as needed, except for those days containing Federal (U.S. or Russian) holidays or when the RF Government facilities are closed due to local or national emergencies, administrative closings, or similar RF Government directed facility closings. If RF facilities are not open for research purposes, contractors will conduct research, analytical, and other applicable work at home until the facilities are again available. Researchers will also meet with DPAA personnel, U.S. Embassy personnel, RF Governmental personnel, or other persons in conjunction with official duties on an as-needed basis. For other than firm fixed-price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Observance of government-recognized holidays by government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

1.6.5 Place of Performance: On a routine basis, the Researchers can expect to work out of various RF archives for two weeks, followed by two weeks of analytical work conducted from home, not to exceed forty (40) hours per week. The Chief of Research can expect to work from home, not to exceed forty (40) hours per week. All Researchers can expect to meet with DPAA personnel, either virtual or in person, on an as needed basis. Contractor personnel may be requested to work at alternate locations during emergencies and emergency exercises.

1.6.6 Type of Contract: The labor (CLINs x001) under this contract is provided under the Firm-Fixed-Price level- of-effort (FFP-LOE) contract type (FAR 16.207). As such, the vendor must provide the labor mix specified below each contract period:

Chief of Research (as defined at PWS section 1.6.11A)1864 hours
Researchers (as defined at PWS section 1.6.11B)3,420 hours

Where the Contractor provides less than all of the specified hours of labor, the Contractor may not invoice the U.S. Government for the full contract amount. For any hours not provided to the U.S. Government, the invoice shall be reduced appropriately to reflect the hours not provided, using the labor rates contained in the Contractor’s proposal.

PRICE ADJUSTMENTS:

The contract unit prices for contract positions in the RF are subject to periodic adjustment on the basis of currency fluctuations, as detailed below. The Contractor shall, prior to the submission of an invoice for the previous quarter, provide a report to the Contracting Officer Representative (COR) stating the average exchange rate of U.S. Dollars (USD) to Russian Rubles over the preceding three-month period and indicating whether it is at least 10% above or below the applicable exchange rate listed in Table 1 below. Where the average exchange rate of U.S. Dollars (USD) to Russian Rubles over the preceding three-month period is at least 10% above the applicable exchange rate listed in Table 1 below, the KO shall adjust the contract unit prices applicable to the next three- months as follows. The KO shall increase or decrease the unit prices by the same percentage by which the 3-month average USD price of a Russian Ruble is greater than or less than the rate listed in Table 1, below.

For purposes of adjustments under this clause, the exchange rates listed at the U.S. Treasury Department’s “Reporting Rates of Exchange” (https://fiscaldata.treasury.gov/datasets/treasury-reporting-rates-exchange/treasury- reporting-rates-of-exchange) will be used.

In determining whether the 10% threshold for an adjustment is met, the KO shall not round the percentage change figure. For example, if the average price of the Russian Ruble over the preceding three-month period is 9.9996% higher than the applicable figure in Table 1, no adjustment is warranted.

The benchmark rates listed in Table 1 shall remain fixed for the entire duration of the contract. In determining whether a contract unit price adjustment is warranted for a particular three-month period, the KO shall only compare the average exchange rate over the preceding three-month period to the rates listed in the table. Exchange rates from periods earlier than the immediately-ending three-month period are not relevant to determining whether an adjustment is warranted.

Table 1 – Benchmark Exchange Rates by Contract Period (Price of One Russian Ruble in U.S. Dollars) by Contract Period)

Base Period
Option Period 1
Option Period 2
Option Period 3
Option Period 4
0.00956
0.00956
0.00956
0.00956
0.00956

The following are examples to demonstrate the application of the above provisions:

Example #1:

During the first three months of contract performance, the average price for a Russian Ruble was 0.0108 USD, which represents a 13.37% increase over the Base Period rate of 0.00956 in Table 1. Since the increase is greater than or equal to 10%, upon the request of the Contractor, the KO shall increase the contract unit prices applicable to the next three months (i.e., the fourth, fifth, and six months of performance) by 13.37%.

At this point, the unit prices of the seventh and following months of the contract shall not be adjusted. Rather, three months later (i.e., after the conclusion of the sixth month of performance), the KO will make the determination as to whether the unit prices of months 7-9 should be increased. This determination will be made by examining whether the average price of the Russian Ruble over the fourth through sixth month of performance is at least 10% greater or at least 10% less than the price listed in Table 1.

Example #2:

During the first three months of contract performance, the average price for one Russian Ruble was 0.0105 USD, which represents a 9.30% increase over the Base Period rate of 0.00956 in Table 1. Since the increase is less than 10%, there shall be no adjustment to the unit prices of the unit prices for the next three months (i.e., the fourth, fifth, and six months of performance).

Example #3 This example continues the fact pattern from Example #2, above. The average price for a Russian Ruble during the second three-month period (i.e., the fourth, fifth, and sixth months of performance) is 0.0106. This represents a 11.05% increase over the Table 1 Base Period rate of 0.00956. Since the increase is greater than or equal to 10% over the price listed in Table 1, a 11.05% upwards adjustment to the unit prices of months seven, eight, and nine is warranted. The upwards adjustment is warranted notwithstanding the fact that the percentage increase from the first three-month period to the second three-month period (9.30%), and the percentage increase from the second three-month period to the third three-month period (1.60%) were each individually under 10%. (In determining whether an adjustment is warranted, the KO shall compare the average price over the immediately concluding three-month period to that listed in Table 1, and not to any previous period.)

Example #4 During the first three months of Option 1, the average price for a Russian ruble was 0.00844 USD, which represents a 11.67% decrease over the Option 1 rate of 0.00956 listed in Table 1. Since the percentage decrease figure is greater than or equal to 10%, the KO may decrease the unit prices applicable to the next three months (i.e., the fourth, fifth, and six months of Option 1) by 11.67%.

1.6.7 Security Requirements: After award of the contract, the Contractor shall within 5 calendar days provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The U.S. Government will run background checks on these individuals. It is anticipated that security checks will take up to 30 days to perform. For each individual the list shall include:

Full Name Place and Date of Birth Current Address Copy of passport

The work to be done under this contract is Unclassified. Performance of this contract will require access to Controlled Unclassified Information (CUI).

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all U.S. Government equipment, information and property provided for contractor use.

1.6.8 Special Qualifications:

a. English and Russian language skills: have a good working level of English and Russian languages – written and spoken. The staff will be required to write reports in both languages and to assist during the meetings with high-ranking U.S. and Russian officials.

b. Possess in-depth knowledge of the U.S. POW/MIA program.

c. Experience in working in restricted Russian archives on cases related to missing U.S. Service members: Chief of Research—at least five (5) years of experience, Researchers – at least three (3) years of experience.

d. Previous U.S. Diplomatic Mission abroad work experience: Chief of Research—at least five (5) years of experience, Researchers – at least three (3) years of experience.

e. Experience handling personal identifiable information.

f. Security clearance – able to meet the rigid requirements to secure appropriate security clearances to work in and around the U.S. Embassy in Moscow, Russia.

g. Foreign security clearance – able to meet the requirements required by the Government of the RF to secure appropriate clearances to work in the Government Archives of the RF.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the U.S. Government views the Contractor's performance and the Contractor will apprise the U.S. Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the U.S. Government.

1.6.10 Contracting Officer Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of U.S. Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The personnel listed below are considered essential to the work being performed under this contract. Before removing, replacing, or diverting any of the listed or specified personnel or facilities, the Contractor shall (1) notify the KO reasonably in advance and (2) submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The Contractor shall make no diversion without the KO’s written consent; provided that the KO may ratify in writing the proposed change, and that ratification shall constitute the KO's consent required by this document.

A. Chief of Research

· Master’s degree in English, Military Science, History, or related field from and accredited university.

· At least five years’ work experience on U.S. POW/MIA issues.

· At least five years’ experience working in restricted Russian archives on cases related to missing U.S. Service members.

· At least five years’ work experience in a U.S. Diplomatic Mission.

· Ability to interpret at the General Officer level from Russian to English and English to Russian.

B. Researchers (two)

· Bachelor’s degree in English, Military Science, History, or related field from and accredited university.

· At least three years’ work experience on U.S. POW/MIA issues.

· At least three years’ experience working in restricted Russian archives on cases related to missing U.S. Service members.

· At least three years’ work experience in a U.S. Diplomatic Mission.

· Ability to write reports in English.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering U.S. Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The Contractor might be required to do some travel under the contract. All travel expenses, to include transportation, lodging, meals and incidentals, and other trip details must be agreed upon in advance by the agency and added to the contract via a contract modification signed by the KO. Estimated travel requirements:

a. Up to one plenary meeting per year (Moscow to Washington, D.C.)

b. Up to three Technical Talks and/or conferences per year (Moscow to Washington, D.C.)

c. Up to two research projects per year, including assignments to remote sites in Russia for a week at a time to conduct interviews and research.

d. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

1.6.15 Data Rights: The U.S. Government has limited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be U.S. Government owned and are the property of the U.S. Government with all rights and privileges of ownership/copyright belonging exclusively to the U.S. Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the government shall be the sole property of the U.S. Government and may not be used for any other purpose. This right does not abrogate any other U.S. Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In/Phase Out Period: None.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the U.S. Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the U.S. Government. Note: The only individual who can legally bind the U.S. Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACORAlternate Contracting Officer's Representative
BCTFBoards, Commissions, and Task Forces
CFRCode of Federal Regulations
CONUSContinental United States (excludes Alaska and Hawaii)
CORContracting Officer Representative
COTRContracting Officer's Technical Representative
COTSCommercial-Off-the-Shelf
DD Form 254Department of Defense Contract Security Requirement List
DFARSDefense Federal Acquisition Regulation Supplement
DMDCDefense Manpower Data Center
DODDepartment of Defense
DPAADefense POW/MIA Accounting Agency
EMEnterprise Management Directorate
FARFederal Acquisition Regulation
HIPAAHealth Insurance Portability and Accountability Act of 1996
JCSDJoint Commission Support Division
KOContracting Officer
MIAMissing in Action
OCIOrganizational Conflict of Interest
OCONUSOutside Continental United States (includes Alaska and Hawaii)
ODCOther Direct Costs
OPMU.S. Office of Personnel Management
PIPOPhase In/Phase Out
POCPoint of Contact
POWPrisoner of War
PRSPerformance Requirements Summary
PWSPerformance Work Statement
QAQuality Assurance
QAPQuality Assurance Program
QASPQuality Assurance Surveillance Plan
QCQuality Control
QCPQuality Control Program
RFRussian Federation
TETechnical Exhibit
USRJCUnited States – Russia Joint Commission on POW/MIAs
WHSWashington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The U.S. Government will provide basic services to phones, desks, utilities, information technology, and general office supplies) while working in U.S. Government facilities. The U.S. Government shall provide the following technical support for all Researchers employed under this contract:

a. Remote access to JCSD documents (ie TFRs);

b. Internal and foreign travel support procedure;

c. Local transportation (to the archives, etc.) support procedure.

d. The U.S. Government will pay for materials and services rendered by Russian Governmental agencies in the course of research within Russian archives, i.e., fees related to copying or filing.

3.2 Facilities: Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, and general office supplies) will be provided while working in U.S. Government facilities. Teleworkers will only use U.S. Government furnished equipment to remotely access the WHS network.

3.3 Equipment: The U.S. Government will provide the following equipment and technical support for all Researchers employed under this contract:

a. Laptops with English/Russian keyboard layouts and spellchecks, PowerPoint and CD-burning software;

b. A scanner and a printer (or a printer/scanner combo), which may be purchased locally;

c.Remote access to former JCSD documents (ie TFRs);
d.Internal and foreign travel support;
e.Local transportation (to the archives, etc.)
f.Costs associated with reproduction, retrieval, and/or filing of documents in RF Governmental archives
g.Local telephone expenses shall not be considered a reimbursable expense. The Contractor shall provide cell phones with local voice and data plans to its staff at no additional cost to the U.S. Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: None.

4.3. Materials: NA

4.4. Equipment: See 4.1. above.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: Conduct and/or oversee research in various archives of the Russian Federation (RF), including TsAMO, RGVA, GARF, and others, as needed, in accordance with the US-Russia Joint Commission on POW/MIA (USRJC) the Diplomatic Notes, and their objectives, and in conjunction with the US Defense Personnel Accounting Agency (DPAA). Support the activities of US Side of the USRJC.

5.2. Task Heading: The Contractor shall:

a. Generate English-language summaries of Russian-language documents.

b. Explore new, effective ways to conduct archival and open-source research (Internet, printed media, etc.)

c. Seek to broaden direct access to Russian archives through liaison and relationship-building with Russian archival officials.

d. Set up and conduct person-to-person and telephonic interviews with Russian war veterans and witnesses. c. Travel on assignment to remote sites to conduct in-depth interviews with Soviet veterans and archival research.

e. Travel in-country and abroad to participate in:

i. Up to one plenary meeting per year (Moscow to Washington, D.C.)

ii. Up to three Technical Talks and/or conferences per year (Moscow to Washington, D.C.)

iii. Up to two research projects per year, including assignments to remote sites in Russia for a week at a time to conduct interviews and research.

f. Accompany U.S. temporary duty personnel to support field research, assist with interpretation, and take notes at meetings.

g. Assist in preparations for plenary sessions, technical talks, and visits by delegations. Provide language support for non-Russian speaking members of the delegations during official meetings, social events, and excursions.

h. Assist in preparing meeting notes and post-meeting reports.

i. Prepares written translations of official correspondences, as directed.

j. Other relevant duties as assigned.

k. Furnish a weekly report to the COR, detailing the previous week’s schedule and results of work conducted.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor must abide by all United States and Russian Federation statutes, applicable regulations, publications, manuals, and federal policies, procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data attached separately as the IGCE.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard
Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Conduct research within Russian archives and provide analysis of findings.

Research findings are summarized according to established JCSD standards, and analysis of findings provides value to JCSD and DPAA analysts

No more than one deviation per life of the contract.
Random samples of work

PRS # 2 Support the activities of the US Side of the USRJC

Researchers provide suitable support when directed.

Zero deviation from standard
Random samples of work

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable
Frequency
# of Copies
Medium/Format
Submit To
Summary of Work
Weekly
one
MS Word
Delivered to COR via email
Summary of research findings
After research cycle at archives
one
MS Word
Delivered to JCSD analysts and COR via email
Project Report
Upon completion
one
MS Word
Delivered to respective analyst and COR via email

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Item
Name
Estimated Quantity
1
Chief of Research
2080 days per year minus U.S. Paid holidays (80 hours per year) minus paid time off (136 hours per year)
Total of 1864 hours per year
2
Archival Researcher
2080 days per year minus RU Paid holidays (128 hours per year) minus paid time off (242 hours per year)
Total of 3420 hours (1710 days/year x 2 Researchers)

File details come from the government source that posted it. Updated .