A03-MR-SAM-RFI.docx

Request for Information/Sources Sought

Agency/Office: U.S. Department of Labor, Mine Safety and Health Administration (“MSHA”), Office of Employee Safety and Health (“OESH”) Location: Multiple (See Below; Place of Performance)

PSC: 6515

NAICS: 339112-Surgical and Medical Instrument Manufacturing

1. GENERAL INFORMATION: The U.S. Department of Labor, Mine Safety and Health Administration (MSHA) is responsible for enforcing health standards promulgated under the authority of Section 103 (a) of the Federal Mine Safety and Health Act of 1977. The Automated External Defibrillator (“AED”) program managed by the Office of Employee Safety and Health (“OESH”), plays a crucial role in enhancing survival rates from sudden cardiac arrest events by providing immediate defibrillation. Currently, OESH oversees 76 AED units, which are tactically distributed throughout MSHA’s districts, encompassing field offices, the academy, and the main headquarters.

1. OBJECTIVE: This Request for Information (RFI) is being issued by the U.S. Department of Labor, Mine Safety and Health Administration (“MSHA”), Office of Employee Safety and Health (“OESH”) to provide services to maintain the integrity and effectiveness of the AED program and ensure operational readiness and compliance of seventy-six (76) Automated External Defibrillator(s).

1. SCOPE: Automated External Defibrillator (“AED”), program is characterized by key components that guarantee readiness and adherence to legal standards, including Good Samaritan laws and regulatory mandates as specified in 29 CFR 1910.151(b). This collaboration ensures adherence to stringent AED placement protocols, certified responder training, integration with emergency medical services (“EMS”), and consistent equipment maintenance, which collectively contribute to liability protection for entities with AED programs. OESH is committed to ensuring that personnel receive proper training in operating these life saving devices. To provide individuals with access to training in the effective use of Automated External Defibrillators (AEDs) and Cardiopulmonary resuscitation (CPR). This training is essential to enhance survival rates in cardiac emergencies

1. Service Description:

The AED program includes several key features to ensure operational readiness and compliance:

· Readiness checks alerts within the first ten days of each month.

· Online access to MSHA AED's information such as expiration dates, placement, readiness check logs, etc.

· Equipment expiration alerts 45 days in advance, with a convenient online store for prompt reordering of necessary items such as electrode pads and batteries.

· Online tracking system for MSHA-certified responders that monitors certification expiry dates and issues notifications 60 days prior to the expiration, ensuring timely renewal and compliance

· Online submission of AED Usage Reports

· Ongoing Medical Direction under a licensed physician (in required states)

· Post-event review and data management under the supervision of a licensed physician

· Free loaner AED while the data on MSHA’s AED is being downloaded and interpreted.

· Data will be sent to the required parties for MSHA.

· MSHA will receive a copy of the data report.

· Free shipping of MSH’s AED and loaner AED.

· Replacement AED pads will be sent after documented AED usage.

1. PERIOD OF PERFORMANCE: November 1, 2024 – October 31, 2025

1. PLACE OF PERFORMANCE: Services to be provided at locations above:

MNM-Birmingham (Southeast)

MNM-Knoxville (Southeast)

MNM-Lexington (Southeast)

Note that this is not a request for quotes. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. This Request for Information (RFI) seeks industry comments to assist the Government in locating potential sources with the ability to satisfy its requirement. Vendors that believe they can provide the needed services that fully meet the Government's requirements may submit substantiating documentation to determine capability.

1. Response:

Respondents should provide the following information:

A. A one-page cover letter that includes your company’s:

0. CAGE code

0. DUNS Number

0. Business size for the NAICS listed above

0. Contract Point of Contact.

B. Firms will need to provide a response no longer than five (5) pages which addresses each of the Performance Requirements listed in the Draft Product Specifications provided with this announcement.

Each major task requires a written explanation to assess for capability.

The major tasks include:

· Readiness checks alerts within the first ten days of each month.

· Online access to MSHA AED's information such as expiration dates, placement, readiness check logs, etc.

· Equipment expiration alerts 45 days in advance, with a convenient online store for prompt reordering of necessary items such as electrode pads and batteries.

· Online tracking system for MSHA-certified responders that monitors certification expiry dates and issues notifications 60 days prior to the expiration, ensuring timely renewal and compliance.

· Online submission of AED Usage Reports

· Ongoing Medical Direction under a licensed physician (in required states).

· Post-event review and data management under the supervision of a licensed physician.

· Free loaner AED while the data on MSHA’s AED is being downloaded and interpreted.

· Data will be sent to the required parties for MSHA.

· MSHA will receive a copy of the data report.

· Free shipping of MSH’s AED and loaner AED.

· Replacement AED pads will be sent after documented AED usage.

C. Firms shall also provide one page that outlines:

Past government experience (task order/contract) with tasks similar in scope of this draft requirement. Past example should include contract numbers, customer information, and identify point of contacts.

D. Documentation will be evaluated solely for the purpose of determining the availability and potential technical capability of all businesses in providing the requirement.

Submissions should be organized in accordance with the instructions in this document to permit a thorough and accurate review and evaluation. Responses to this RFI must be submitted to Blaine S. Jackson, Contract Specialist via email no later than August 26 2024 at 4:00 PM, EDT @ jackson.blaine.s@dol.gov.