A03_AE IDC Synopsis_CPS MATOC.pdf

C – Architect Engineer Services Synopsis for Multiple Award Task Order Contract (MATOC) for Architect-Engineer (A-E) Construction Phase Services (CPS) for Military and Civil Works primarily for the Fort Worth District and within the Southwestern Division Area of Responsibility Unrestricted with a Small Business Reserve

General Information

Document Type: Presolicitation Notice Solicitation Number: W9126G-18-R-0110 Posted Date: 26 October 2021 Original Response Date: 3 January 2022 Current Response Date: 3 January 2022 Archive Date: N/A Classification Code: C -- Architect and Engineering (A-E) Services Title: Indefinite Delivery Contract, Multiple Award Task

Order Contract Architect and Engineering Construction Phase Services for Military and Civil Works projects primarily for the Fort Worth District and Southwestern Division Area of Responsibility and Unrestricted with a Small Business Reserve

Contracting Office Address

U.S. Army Corps of Engineer District, Fort Worth; P.O. Box 17300; 819 Taylor Street;

Room 2A17; Fort Worth, Texas 76102-0300.

Description

1. CONTRACT INFORMATION:

This announcement is Unrestricted with a Small Business Reserve. These services will be procured in accordance with 40 USC Chapter 11 Selection of Architects and Engineers and Public Law (PL) 92-582, formally known as the Brooks Act, as implemented in the Federal Acquisition Regulation (FAR) Subpart 36.6. Firms must demonstrate competence and qualifications for the required work, stated in this synopsis, for selection for negotiation.

This announcement is open to all firms regardless of size. An Architect-Engineer (A-E) MATOC with a shared capacity of $200M and an ordering period of seven (7) years will be issued to support military and civil works programs and projects primarily but not limited to Fort Worth District (SWF) and the Southwestern Division (SWD) region. A target of nine

(9) firm-fixed-price Indefinite Delivery Contracts (IDCs) will be negotiated including a minimum of three (3) Unrestricted IDCs, and a minimum of three (3) and a maximum of six (6), Small Business IDCs. The Small Business reserve will be awarded to a target of three (3) Small Business, two (2) Service-Disabled, Veteran-Owned Small Business (SDVOSB) and one (1) Woman-Owned Small Business (WOSB). If an award cannot be made to a socio-economic category per EP 715-1-7 (paragraph 3-10.c., which requires at least two more highly qualified firms than intended for award) the award shall be made to the next most highly qualified small business category. For example, if there are an insufficient number of highly qualified firms for WOSB or SDVOSB award, then the identified IDC targeted for that particular socio-economic category will be rolled into the Small Business reserve, resulting in a potential of one (1) additional Small Business IDCs for a potential target of six (6) Small Business IDC awards. Likewise, the WOSB or SDVOSB firms that cannot be included as an award category due to insufficient quantities of submitting firms will then be considered under the Small Business category. A single ranking list for Small Business and all socio-economic groups will be made. Awards will be prioritized to the socio-economic firm targets first and then the ranking list shall be used to fill the Small Business awards.

If the small business categories do not yield the required number of qualified firms (at least five (5) Small Businesses for the minimum target of three (3)), the reserve will be dissolved, and the PDT will proceed with an unrestricted action. The target of six (6) Small Business including the SDVOSB, and WOSB IDCs will become a “reserve” as defined by FAR 19.503.

Large business must comply with FAR 52.219-9 regarding the requirement for a subcontracting plan on the work it intends to subcontract. The subcontracting plan is not required with this submittal but will be required with the fee proposal of the firm selected for negotiations.

The selected Small Business firms will be required to perform work in accordance with 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008)

The North American Industrial Classification System (NAICS) code for this procurement is 541330 (Engineering Services), which has a small business size standard of $16,500,000.

The ordering period will begin on the date of contract award and will be in effect for the three (3) year base contract and if an option is exercised, another two (2) options with a length of two (2) years each.

The contracts are anticipated to be awarded on or about July 2022. A Minimum Guarantee amount of $2,500 for each contract will apply to the base period only.

SF330 Part I and Part II updates will be requested annually on the award anniversary date.

In accordance with FAR 19.504(c) and the Brooks Act, all task orders will be reviewed for the SB reserve. If FAR 19.504(c) and FAR 36.602 cannot be met, the task order will be solicited to all MATOC holders.

SWF expects a total of $63M of the shared capacity will be used for Task Orders of $2M or lower. A Task Order requirement notice (TORN) will be issued for all Task Orders to all MATOC holders notifying them of the upcoming Task Order and may request additional information specific to the Task Order requirement. The Task Order selection board will use this additional information, in addition to the information provided on the SF330 to evaluate firms for award of Task Orders per the selection criteria noted in paragraph 3.

Eligibility for this contract award requires registration of the offeror with the System for Award Management (SAM) database. Register via the SAM Internet site at https://www.sam.gov/. Offerors will be verified by Data Universal Numbering System (DUNS) number/Unique Entity Identifier (UEI) to ensure that awards for the MATOC are to unique entities.

2. PROJECT INFORMATION:

The services necessary for each requirement will be negotiated and awarded as individual Task Orders. No specific projects or tasks are identified at this time and therefore funds are not presently available for individual Task Orders under this solicitation. Future Task Orders may include, but are not limited to, construction phase services supporting, engineering, Design Build and Design Bid Build construction projects that are administered by the U.S. Army Corps of Engineers (USACE).

Construction Phase Services are required to support construction activities. The selected firm shall demonstrate the capability to execute multiple concurrent Task Orders for construction phase A-E services including, but not limited to, providing a series of qualified construction, engineering, and safety professionals. All work must be done by, or under the direct supervision of, licensed professional Engineers, Architects or Land Surveyors as defined by State Law.

Required services include a broad range of activities including (but not limited to) onsite assistance and guidance to field offices, onsite project management, onsite administration support, onsite construction Quality Assurance (QA) inspection and reporting, onsite review of contract documents and submittals, onsite review of NAS schedules and Quality Control (QC plans), onsite review of contractor submitted shop drawings and submittals for conformance with the approved plans and specifications, daily onsite evaluation of construction methods and materials, onsite interpretation of plans and specifications, daily evaluation of jobsite safety, onsite evaluation of construction progress, onsite review of contractor submitted plans and specifications for conformance to design-build (DB) request for proposal (RFP) and code requirements, commissioning, daily onsite evaluation of construction for conformance with applicable building codes and investigation and reporting of construction contractor claims. The firm selected will be required to provide personnel on site from 3 months up to 10 years.

The project locations will be in the Southwestern Division Area of Operations, including Texas, New Mexico, Louisiana, Arkansas, Kansas, Missouri, and Oklahoma.

The firm shall furnish all labor, management, investigations, studies, travel, facilities, supplies, equipment, and materials to perform the required services. During the execution of work, the firm shall provide adequate supervision and quality control to assure the accuracy, quality, timeliness, and completeness of the work.

3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria a-e are primary. Criteria f-h are secondary and will only be used, if required, to rank the offerors among the technically equal, most highly qualified firms. Each sub-criterion will be only be used until a tie is broken. This selection criteria will be used both for the award of the IDCs and for the award of Task Orders.

In this synopsis the term “recent” means A-E tasks orders or contracts completed in or after 2011 (Jan 1, 2011 to the closing date of this announcement). Older projects will not be considered.

The following items (a thru e) are the primary criteria:

(a) Specialized Experience and Technical Competence. Ensure that all specialized experience requirements are reflected on appropriate personnel resumes in Section E AND in the example projects in Section F, in Part I of the SF 330. The Government suggests the A-E Highlights the areas that meet these requirements so the reviewers can easily determine that the requirements have been met. Show and highlight specific projects that meet these requirements. It is insufficient to say that the firm can meet these requirements. Firms must demonstrate how the requirements are met or exceeded. For criteria listed below, recent experience of subcontractors may be submitted to demonstrate applicable experience and competence.

The firm must demonstrate expertise in the following: experience in supplying personnel to perform onsite assistance and guidance to field offices, onsite project management, onsite administration support, onsite construction Quality Assurance (QA) inspection and reporting, onsite review of contract documents and submittals, onsite review of NAS schedules and QC plans, onsite review of contractor submitted shop drawings and submittals for conformance with the approved plans and specifications, daily onsite evaluation of construction methods and materials, onsite interpretation of plans and specifications, commissioning, daily evaluation of jobsite safety, onsite evaluation of construction progress, daily onsite evaluation of construction for conformance with applicable building codes and contract requirements and investigation and reporting of construction contractor claims at a variety of sites (not all co-located, more than 5 miles apart) within the timeframe required. Provide a maximum of eight (8) examples.

(1) In Section E, Part I, the resume shall provide relevant projects which show recent experience of the individuals, not the firm, in providing construction phase services required for military and civil works projects. More weight will be given to projects performed since Jan 1, 2016 thru the closing date of this announcement). More weight will also be given for work performed for USACE.

(2) In Section F, Part I, provide project examples that best illustrate the proposed team’s experience as it relates to the requirements of this contract. Work experience in the Fort Worth District boundary (TX, LA) will be considered more favorably in determining the MHQ firm. Demonstrating work experience inside every state within the SWD boundaries (TX, LA, OK, NM, AR, KS, MO) is encouraged.

The project examples in Section F, Part 1 shall:

i. Include the project name, contract number/task order number and location.

ii. A minimum of three (3) relevant project examples is required, eight (8) maximum. At least one (1) project example shall have an A-E fee of $1M or greater. The remaining project examples shall have A-E CPS fees of not less than $300,000. Project examples will include a minimum of one civil works project (defined as projects for the protection of property against flood damage (i.e. dams, levees, shore protection, etc.), or navigable water way improvement (i.e. dredging, beach nourishment, locks, marinas, etc.). One project will include new construction of a building exceeding 20,000SF. One project will include renovation of a facility exceeding 20,000SF. The total A-E CPS fees stated shall be the actual amount performed by the firm. For example, if the firm performed $100,000 for construction phase services on a $2M estimated construction cost project, state the amount of the services as $100,000 not $2M. Rounding to the nearest $1,000 is acceptable. A random sample of projects may be verified. False information provided will result in dismissal from consideration.

(3) In Section E and F, Part I demonstrate the team’s capability to prepare construction cost estimates, using the MII program.

(b) Professional Qualifications. The offeror shall demonstrate that all expertise requirements are met on key personnel resumes in Section E, Part I of the SF330. When a minimum number of years/experiences is listed, it is since Jan 1, 2011 to the closing date of this synopsis. The following is a list of the key personnel, minimum requirements and the number of personnel required for this contract. These minimum requirements can be met utilizing in-house or consultants/subcontractors. Do not list a subcontractor as your firm’s employee, as this will be cause for rejection of the SF330. Additional personnel other than the required will not be evaluated. If one professional of a specific discipline is required, and two are provided, only the first will be evaluated.

One (1) Project Manager One (1) Human Resources (HR)/Staffing Professional Two (2) registered Civil Engineers, Two (2) registered Architects, Two (2) registered Electrical Engineers, Two (2) registered Mechanical Engineers, Two (2) registered Structural Engineers One (1) registered Landscape Architect One (1) registered Geotechnical Engineer One (1) Environmental Engineer One (1) Archaeologist One (1) registered Hydraulic Engineer One (1) registered Fire Protection Engineer One (1) certified Cost Estimator with MII experience Five (5) Quality Assurance Representatives. Any discipline is acceptable.

One (1) Project Scheduler with Primavera P6 experience

All work must be done by, or under the direct supervision of, licensed Engineers and/or

Architects. All key personnel shall show experience dating back no further than Jan 1, 2011, in Block 19 for the required project types listed. This experience is should be associated to their field of expertise for their role in the contract (Section E Block 13).

Evaluation of each discipline will consider education (show school graduated from and year of graduation), registration (show type of registrations, year first registered, state, and registration number), relevant project experience and longevity with the firm.

Engineers and Architects with a degree from an accredited university engineering or architectural program (ABET, NAAB-show that the university meets one of these accreditations) is preferred, but not required. Grandfathered licensing will be acceptable with demonstration of adequate recent (five years in the last ten years) design experience. The cost estimator does not have to be a PE or registered architect. The cost estimator shall be certified by AACE, Tri- Services, or any of the nationally recognized cost estimating certification organizations. A qualified fire protection engineer is defined as an individual meeting one of the following conditions: An engineer having a Bachelor of Science or Master of Science Degree in Fire Protection Engineering from university engineering program plus a minimum of five (5) years of work experience in fire protection engineering; or a registered Professional Engineer (P.E.) who has passed the fire protection written examination administered by the National Council of Examiners for Engineers and Surveys (NCEES); or a registered P.E. in a related engineering discipline with a minimum of five (5) years’ experience dedicated to fire protection engineering that can be verified with documentation. The Project Manager is not required to have a PMP, a PE or AIA, but they are preferred, and greater weight will be given if they have these certifications/licenses. The HR/Staffing professional is required to have a minimum of ten (10) years of work experience in human resources/recruiting or an HR degree with five (5) years of work experience in human resources/recruiting. The Project Scheduler is required to have a minimum of five (5) years of work experience with both new construction and renovation/repair projects and Critical Path Method Scheduling.

The greater number of personnel resumes with LEED accreditation will also be given preference. Experience on resumes does not have to be with their current firm. More weight will be given if the experience is with their current firm.

Provide a separate employee for each stated requirement above to meet the number required. NO DUAL ROLES. The title of the roles on the resumes and organizational chart must match the required discipline. Do not submit additional personnel resumes or people on the organization chart in addition to those required. The experience shown on the resumes must match the role in the contract. For example, do not show civil engineering experience for the project manager. Submit only one page per resume.

(c) Past Performance. The firms will be evaluated in terms of work quality, compliance to schedules, and cost controls, with emphasis on projects submitted under factor (a), as determined from the Contractor Performance Assessment Reporting System (CPARS) and other sources. The Government will retrieve the past performance evaluations for the prime firm, joint venture entities and individual firms forming a JV involved from the past five (5) years. Past performance will not be retrieved for the proposed subcontractors unless the subcontractor is known to the Government to have unsatisfactory ratings.

(d) Capacity. In Section H, Part I, SF 330, demonstrate the team’s capacity to perform construction phase services to include a total of approximately fifteen (15) required staff over a one-year period.

(e) Knowledge of Locality. In Section H, Part I, SF 330, describe the team’s familiarity and knowledge of standards, codes, permit requirements, laws, privatized utilities in the SWD AOR (TX, LA, NM, OK, KS, MO and AR). Firms with experience in Texas and Louisiana will be given preference.

The following items (f thru h) are the secondary criteria: If there is a tie for primary factors, the selection board will first go to f. If this breaks the tie, evaluation will stop. If not, the selection board will go to g. If it still does not break the tie, the selection board will go to h.

f. Utilization of Small Business Firms. In Section H, Part I, SF 330, provide a description of the prime and any subcontractor’s affiliation as a small business. The Small Business Participation Plan will apply to the base contract to establish dollars and percentages based on the MATOC capacity. The established dollars are to be identified in the Small Business Subcontracting Plan.

Other than U.S. Small Businesses may achieve their proposed Small Business participation commitments through subcontracting to Small Businesses. Small Businesses may achieve their proposed Small Business participation commitments through their own performance/participation as a prime or through a joint venture, teaming arrangement, and subcontracting to other Small Businesses.

All offerors (both small and other than U.S. Small Businesses) will submit a Small Business Participation Plan for overall MATOC capacity to identify the extent to which U.S. Small Businesses will participate in the performance of the proposed acquisition relative to the Government's SB objectives.

Based on market research, the percentages for each socio-economic category has been established as follows: Small Business: {7%} based on total contract value (capacity);

Small Disadvantaged Business (SDB): {4%} based on total contract value (capacity);

Women-Owned Small Business: {3%} of the total contract value (capacity); Veteran Owned Small Business: {1%} of the total contract value (capacity); HUBZone: {1%} of the total contract value (capacity); and SDVOSB: {1%} of the total contract value (capacity).

(f) Geographic Proximity. In Section H, Part I, SF 330, provide the physical location of a firm in relation to the location of potential projects. The geographic location for this Contract is the SWD AOR (TX, LA, NM, OK, KS, MO and AR). Firms based in or having branch offices in Texas will be given preference.

(g) Volume of DoD Contract Awards. In Section H, Part I, SF 330, provide the volume of DOD contact awards, date of awards, numbers of awards, stated in dollars, for each prime or Joint Venture firm for the past twelve (12) months (see details in subsequent paragraph 5(f)). Provide the project name, Government Agency, contract number, dollar amount (A-E fee, not construction cost), and the month/year of the award.

4. SUBMITTAL REQUIREMENT: In an effort to reduce paperwork and cost, submit ALL SF 330s electronically via the SAFE website at: https://safe.apps.mil/: Contact CESWF- CT-PreawardProposal@usace.army.mil to obtain a drop off request by 9am one day prior to the due date for SF330s. An email with instructions for uploading your documents will be sent to you after you make your request. SF330s are due on 3 January 2022.

(a) Interested firms (single firms or joint ventures) having the capabilities to perform this work must submit a SF 330 (8/2016 Edition), for the prime firm and all consultants/subcontractors to the site stated above not later than 2:00 P.M. (Central Time) on the response date indicated above. If the response date is a Saturday, Sunday or Federal Holiday, the deadline is 2:00 P.M. the next business day. Late proposal rules found in FAR 15.208 will be followed for late submittals. Submission by telephonic facsimile or in paper will NOT be accepted. Instructions for completing the form are included on the form. The SF 330 form is available at https://www.gsa.gov/reference/forms. Firms who offering as a joint venture should include with their submission a copy of the signed joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

(b) Submit a compiled SF 330, Part I, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime firm, and subcontractors) proposed for this contract. Do not include company literature with the SF 330.

(c) Firms should state the words “UNRESTRICTED” or “SMALL BUSINESS” or “SDVOSB” or “WOSB” after the solicitation number in Part 1, A Block 3 of SF330.

(d) Use no smaller than 10 font type using Standard English. Pages in excess of the maximums listed will not be used in evaluation of the selection criteria. Number the paragraphs of the SF 330 to correspond to the paragraph numbers in this synopsis.

Submit the SF 330’s in searchable PDF format.

5. SF330, Part I, ADDITIONAL INSTRUCTIONS:

(a) In Section C, identify the discipline/service supplied by each firm. With the firm name provide whether the firm is small business and what type.

(b) In Section D, include a Team Project Organization Chart to indicate how each firm on the proposed team (prime and each subcontractor is identified in Section C) integrates into the composite team. Job titles and organization chart must match the required discipline titles. Organizational charts can be up to two (2) pages 8 ½ x 11 pages.

(c) In Section E, provide brief resumes of the on-staff or subcontractor employees you intend to use to perform the work. Resumes must be submitted for each employee required to meet the minimums stated above in paragraph 3(b). Use no more than one

(1) page per individual resume.

(d) In Section F, provide a minimum of three (3) but no more than eight (8) example projects for consideration. Specify on each project the value (A-E fee, not construction cost) of the A-E Service performed. Use no more than one (1) page per project.

In Section G, Block 26, list the names of all individuals included in the resumes in Section E.

(e) In Section H, provide a narrative to address each of the requirements, including subparagraphs, of items listed in paragraph 3, Selection Criteria, of this synopsis. When addressing team capabilities, clarify planned capability, existing capability, and prior experiences, if applicable. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in paragraph 3 herein. To describe paragraph 3.(f), provide an itemized summary of DoD contract awards to include Agency, Contract Number/Task Order No., Project Title and amount. (Note: award of Indefinite Delivery Contracts will not be counted as award amounts, only actual Task Orders). Generally, provide a brief presentation of internal controls and procedures that demonstrate the firm’s overall Design Quality Management Plan (DQMP,) which provides sufficient information about this plan and clearly explains the ability of the firm to control costs, schedule and quality of work to be submitted to the Government. A project-specific detailed quality control plan must be prepared and approved by the Government as a condition of contract award but is not required with this submission. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed 10 pages for Section H.

6. SF330, PART II, ADDITIONAL INSTRUCTIONS

Responding firms must submit a copy of a current and accurate SF 330, Part II for the specific prime, as well as for other offices of the prime and subcontractor offices proposed to perform the work, even if one is already on file. All Part IIs MUST be signed (signed within the past 36 months from the closing date of the synopsis) and dated either by an original handwritten signature or a cut and pasted facsimile of an original signature. Indicate in Block 5b of each Part II, if the firm is a Large Business, Small Disadvantaged Business, Small Business, HUBZone, Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, or Woman Owned Small Business. To be classified as a small business, a firm’s average annual receipts or sales for the preceding three (3) fiscal years must not exceed $16,500,000.

(a) In Block No. 4, Part II, provide the Data Universal Numbering System (DUNS) number/Unique Entity Identifier (UEI) issued by Dun and Bradstreet Information System.

The DUNS/UEI must be for the firm or joint venture performing the work and all subcontractors.

(b) No additional project information will be given to firms during this announcement period. Facsimile transmissions will not be accepted. Point of Contact: Contracting – Daina Black at CESWF-CT-preawardProposal@usace.army.mil. All questions must be submitted through the ProjNet System.

7. OFFERORS QUESTIONS AND COMMENTS

(a) Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet.

(b) To submit and review bid inquiry items, offerors will need to be a current registered user or self- register into the system. To self-register go to web page, click BID tab, select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click to continue.

(c) From this page you may view all bidder inquiries or add an inquiry. Only one question will be allowed per inquiry. If multiple questions are included in a single inquiry, only the first question will be answered. All others will remain unanswered until entered in as single inquiries.

(d) Offerors will receive an acknowledgement of their question via email, followed by an answer, in ProjNet, to their question after it has been processed by our technical team.

(e) The Solicitation Number is: W9126G-20-R-0041

(f) The Bidder Inquiry Key is: BPRK4H-QPVUY9

(g) The Bidder Inquiry System will be closed to new inquiries seven (7) calendar days prior to submission date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. If the System is not closed in a timely manner, an inquiry posted within seven (7) calendar days of the scheduled receipt of SF 330s date will still be regarded as untimely and will not be afforded a substantive response.

(h) Offerors are requested to review the synopsis in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

(i) The bidder call center Help Line operates weekdays from 8am to 5pm U.S.

Central Time Zone (Chicago). The telephone number for the Call Center is (833) 389- 1097.

(j) Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of SF330s

Phone calls to discuss the solicitation are discouraged unless absolutely necessary.

Personal visits for the purpose of discussing this solicitation are not allowed. To verify your proposal has been delivered you may e-mail: CESWF-CT- PreawardProposal@usace.army.mil.

THIS IS NOT A REQUEST FOR PROPOSAL.