A02 - Water-Waste Water Operations PWS 8-15-24.pdf

PERFORMANCE WORK STATEMENT

BLUE GRASS ARMY DEPOT

WATER AND WASTEWATER SYSTEMS

OPERATIONS, MAINTENANCE, AND REPAIR

DATE: 15 AUG 24

TABLE OF CONTENTS

SECTION TITLE

I GENERAL CONDITIONS

1. Contract Requirements

2. Depot Information

3. Phone Numbers and Points of Contact

4. Emergency Medical Care

5. OSHA, Safety, and Hazardous Materials

6. Terminology

7. Property

8. Data Rights

9. Utilities

10. Security Requirements

11. Contractor Manpower Reporting -May 2013

12. Warranties

13. Applicable Codes, Documents And Publications

II OPERATIONAL REQUIREMENTS

1. Operate the Water Treatment Plant

2. Operate Water Collection and Distribution System

3. Operate Wastewater Treatment Plant and Collection System

4. Preventive Maintenance

5. Chemicals

6. Material Requirements

7. Reimbursements for Parts “Above and Beyond”

8. Records

9. Repair Service

10. Analytical Testing

11. Reports

12. Water and Wastewater Plant Standard Operating Procedures (SOP) and Operations and

Maintenance (O & M) Manuals for equipment

13. Quality Control

14. Mapping Data

15. Dig Permits

III PERSONNEL REQUIREMENTS

1. General.

2. Accessibility

3. Off Site Personnel

4. On Site Staff

5. Certifications

TABLE OF CONTENTS (Cont.)

SECTION TITLE

IV TECHNICAL EXHIBITS

Technical Exhibit I – Government Furnished Property List: This list is provided to know what the

Government will furnish the Contractor.

Technical Exhibit II – Valve Exercising Schedule: A list of the latest valve inspection and operation effort is provided for reference. The water distribution system maps, showing the location of the valves, are available for review from

Facility Engineers.

Technical Exhibit III – Hydrant Location Schedule: A list of the latest hydrants locations for operation and flushing is provided for reference.

Technical Exhibit IV – BFP Testing Schedule: A list of the latest back flow preventer inspection and testing effort is provided for reference.

Technical Exhibit V – Water Treatment Plant Start-Up, Shutdown and Testing Procedures: These procedures are provided for reference. More detailed procedures can be found at the water treatment plant.

Technical Exhibit VI – Wastewater Treatment Plant Procedures: These procedures are provided for reference. More detailed procedures can be found at the water treatment plant.

Technical Exhibit VII – Water and Wastewater Testing Requirements: These test requirements are provided for reference.

Technical Exhibit VIII – KY Public Water Systems Monitoring Requirements Contaminants List by Group: These test requirements are provided for reference.

Technical Exhibit IX – Water and Wastewater Subcontractor Testing Schedule: These scheduled requirements are provided for reference.

Technical Exhibit X – Membrane Plant Control Narrative

Technical Exhibit XI – Equipment Calibration List

SECTION I GENERAL CONDITIONS

1. Contract Requirements

1.1 This contract consists of a minimum guaranteed one-year base contract and two (2) one-year option periods. The base year will be from 1 December 2025 until 30 November 2026. The Option Year periods begin on 1 December 2026 and end on until 30 November 2028. The Government retains the sole right to determine whether the option years will be exercised.

1.2 The Contract Line Item Number (CLIN) Schedule also contains a percentage change for each option year.

This overall percentage change will be multiplied by each of the Tasks to arrive at the new option year pricing for each Task. Each option year will have the same subsequent percentage change to the prior year pricing.

1.3 Reference “BGAD Water and Wastewater Operations and Maintenance Schedule” for the Contract Line

Item Schedule (CLIN). The schedule consists of 4 CLINS. CLIN 1 to operate the Water Collection, Treatment, and Distribution Systems is broken down into 3 Subtasks. Except as specifically excluded within these specifications, the Contractor will furnish all labor, equipment, tools materials, and replacement parts for the overall operations, maintenance, and repairs to perform the following CLINs:

CLIN 1 - Operate Water Collection, Treatment Plant (WTP), and Distribution Systems (hereinafter referred to as the Water System)

CLIN 2 – Operate Wastewater Collection and Treatment Plant (WWTP) (hereinafter referred to as the

Wastewater System)

CLIN 3 - Analytical Testing

CLIN 4 – Option Year Percentage Increase

1.4 As specifically enumerated in these specifications, some parts and materials may be reimbursed at direct cost without any markup. Specialized equipment and/or tool(s) needed for “one time use” may be reimbursed as materials; this determination rests solely with the Contracting Officer or his/her designated representative(s). Contractor shall obtain Contracting Officer Approval prior to purchase of specialized equipment for reimbursement authorization.

1.5 Building components, electrical systems, HVAC, or other components not directly related to the Water and

Wastewater Systems are specifically excluded from these requirements and will remain the responsibility of the Government.

2. Depot Information

2.1 Blue Grass Army Depot (BGAD) is located in Madison County, Kentucky approximately 5 miles south of

Richmond, Kentucky on U.S. 421 and is comprised of approximately 14,500 acres. BGAD manages the operation and maintenance of their Government owned water and wastewater treatment plants and distribution systems. BGAD's water and wastewater operations not only serve BGAD’s Mission, but also numerous tenants. These tenants include Blue Grass Chemical Activity (BGCA), Blue Grass Chemical

Agent-Destruction Pilot Plant (BGCAPP), Army Reserve, National Guard, and Contract Operations L3.

The scope of this project is to operate, maintain, and repair Blue Grass Army Depot’s Water and

Wastewater Plants and related infrastructures. The approximate magnitude of the facilities served is as follows:

• In excess of 400 buildings

• In excess of 40 miles of various diameter water lines with valves and fire hydrants

• In excess of 20 miles of various diameter wastewater lines with manholes and lift stations

2.2 The installation normally operates on the 4 day work week; Monday through Thursday 6:30 AM to 5:00

PM. However, Mission requirements and tenants often work outside these core hours.

2.3 The facilities are located in various buildings, some of which are in operation 24 hours/day and 7 days/week. The Contractor will be responsible for operation, maintenance and repairs to all equipment, buildings, and facilities that are a directly related to the plants and systems.

2.4 The boundary limits of the tasks described in these requirements is all water and wastewater services inside

BGAD’s property lines, including water lines downstream from Madison County Utility District meters.

The water and waste water distribution and collection system located inside the Blue Grass Chemical

Agent-Destruction Pilot Plant (BGCAPP) site is excluded from this contract.

3. Phone Numbers for Points of Contact with the Depot

Security Office - Bldg. 164 (859) 779-6380 (manned 24 hours a day)

Badge Clearance - Bldg. S-3 (859) 779-6244 (manned Monday thru Thursday)

Badging Office – Bldg. 49 (859) 779-6864 (manned Monday thru Thursday)

Fire Department - Bldg. 52770 (859) 779-6549 (manned 24 hours a day)

Safety Office - Bldg. 226 (859) 779-6362

Environmental Office - Bldg. S-14 (859) 779-6208

Facility Eng. Office - Bldg. S-14 (859) 779-6779/6107/6358 or 6213

Delta Gas - Off site (859) 582-4093

4. Emergency Medical Care. In the event of a medical emergency, Contractor shall notify the BGAD Fire

Department for ambulance service or paramedic assistance. BGAD Fire Department can be reached in cases of emergency by dialing 6911 from any Depot phone or dialing (859) 779-6911 from any other phone. BGAD Fire

Department emergency medical assistance is available 24 hours a day, 7 days a week. IN AN EMERGENCY, SECURITY SHOULD BE FIRST RESPONDER NOTIFIED. 779-6911 IS A CENTRAL DISPATCH

NUMBER FOR BGAD THAT WILL CONTACT SECURITY PERSONNEL AND THE FIRE

DEPARTMENT. THE DISPATCH IS ALSO RESPONSIBLE FOR CONTACTING DEPOT AMBULANCE

AND PARAMEDIC RESPONSE. DIALING “911” WILL GET THE MADISON COUNTY EMERGENCY

CENTER WHICH WILL RESULT IN A DELAYED RESPONSE.

5. OSHA, Safety, and Hazardous Materials

5.1 The Contractor shall be responsible to meet all OSHA safety requirements and will be responsible for any fines for failing to do so. The Contractor is responsible for preparing and maintaining a Health and Safety

Plan to accomplish all items identified in this Scope of Work.

5.2 MSDS Sheets shall be maintained and updated at the plant sites for use at any time. All solutions and chemicals must be properly labeled and stored.

5.3 Hazardous wastes, if any as defined by EPA Federal Regulations, shall be handled IAW the EPA, KY

Division of Waste Management, and US Dept of Transportation procedures.

5.4 BGAD will train Contractor employees as to BGAD’s EMS ISO 14001 requirements and expect the

Contractor to abide by all the policies set forth in said requirements. Contractor shall comply with BGAD

Command Policy Letter #15-1 which also contains Environmental Management System (EMS) standards and BGAD-R 200-1, Environmental Stewardship, a copy of both can be made available at Bldg S-14. The

Contractor is required to perform their duties in a manner that prevents pollution, conserves national resources, and protects the environment. The Contractor shall comply with all local, state, and federal laws and regulations.

6. Terminology

6.1 As used throughout the contract, the following terms shall have the meaning as set forth below:

As-is Without additional maintenance or repair expense solely for the usage by the

Contractor.

Breakdown The stoppage or collapse of equipment of a facility that requires immediate corrective action to restore it to an operating condition.

Clean Removal of dirt or impurities. For the acceptance of work, means gleaming, bright, free from dirt, contamination or impurities.

Critical Equipment and Facilities Equipment or facilities that must operate continuously or throughout the year in order to support critical missions. Emergency calls are often required to restore critical equipment to optimum operating condition and/or improve output.

Plant Equipment Government furnished property of a capital nature consisting of equipment and accessory or auxiliary items.

6.2 Acronyms

AFARS Army Federal Acquisition

Regulation Supplement

AFA American Gas Association

ANSI American National Standards

Institute

API American Petroleum Institute

ASME American Society of Mechanical

Engineers

ASTM American Society for Testing and

Materials

BGAD Blue Grass Army Depot

COR Contracting Officer

Representative

DA Department of the Army

DOD Department of Defense

DPW Directorate of Public Works

EPA Environmental Protection Agency

FAO Finance and Accounting Office

FAR Federal Acquisition Regulation

FM Factory Mutual

GFE Government Furnished Equipment

GP Government Property

HQDA Headquarters, Department of the

Army

IAW In Accordance With

LP Liquefied Petroleum

LPG Liquefied Petroleum Gas

NEMA National Electrical Manufacturers

Association

NFPA National Fire Protection

Association

O&M Operation and Maintenance

POL Petroleum, Oils and Lubricants

QA Quality Assurance

QC Quality Control

QCP Quality Control Program

SOP Standard Operating Procedure

TB Technical Bulletin

TM Technical Manual

UL Underwriters Laboratory, Inc.

UF Ultra Filtration

7. Property

7.1 Treatment Plants

7.1.1 The current WTP and WWTP were both built in 1942. The WTP has a design capacity of 0.72

MGD. The WWTP has a design capacity of 0.2 MGD. The plan is to transition to a UF Membrane

Water Filtration Plant during the base year of the contract.

7.1.2 The Government will furnish these two facilities, along with all necessary substructures, equipment, and infrastructure necessary for performance of this effort. Contractor will be responsible to provide service work on all Government furnished facilities and equipment except as otherwise outlined.

7.2 Minor Equipment

7.2.1 The Government will furnish the Contractor the minor equipment shown in Technical Exhibit I entitled "Government Furnished Property List". The Contractor will be responsible for this equipment and shall return it to the Government at contract completion.

7.3 Government Property

7.3.1 All equipment and associated accessories within the WTP, WWTP or other support buildings/facilities are Government Property (GP). All GP will be furnished in an “as-is” condition and shall be used only in connection with the performance of this contract.

7.3.2 An initial inventory of all GP shall be made jointly by the Contractor and the Government before beginning work. Items found to be not in working order or not suitable for their intended purpose will be recorded and certified by the Contractor and the Government.

7.3.3 The Contractor will inspect, repair, and keep in proper operating condition all GP the Contractor is responsible for maintaining.

7.3.4 A joint inventory of all GP shall be conducted jointly by the Contractor and the Government upon completion of this contract. The Contractor shall maintain up to date supplier catalog files of supplies and components for GP maintained under this contract.

7.3.5 Annual reporting of GP shall be done IAW DFAR clause 252.245-7001.

7.4 Contractor Furnished Property

7.4.1 All Contractor furnished equipment, vehicles, supplies, parts or materials shall meet applicable

Federal, Department of Defense, state and local laws, codes and regulations, ANSI and ASHRAE

Standards.

7.4.2 Contractor furnished items found not to be meeting acceptable standards shall be replaced by the

Contractor at the Contractor’s expense.

7.4.3 Contractor-furnished equipment shall include, but is not limited to, vehicles to transport operators around the site. In addition, the Contractor will specifically provide an off-road, two-passenger

(minimum), all-terrain vehicle suitable for inspection of water mains, air vents, etc. not accessible by conventional highway vehicles in all weather conditions. One vehicle shall come equipped with a lift gate to assist in heavy moving operations. All expenses for these vehicles will be included and paid for by the Contractor. The Contractor will carry appropriate vehicle insurance on these vehicles.

7.4.4 The Government will not be held responsible for any damage due to fire, theft, accident, or any other cause to the Contractor’s equipment, supplies, or materials or to personal belongings of the

Contractor’s employees.

7.5 Contractor Office

7.5.1 The installation shall provide a suitable location for the Contractor to reside. The installation will also furnish without charge reasonable amounts of water, discharged sewerage, natural gas, and electrical power. The Contractor shall be responsible for all utility connections required. Contractor shall provide their own internet, landline, and mobile telephone service at no additional cost to the

Government.

8. Data Rights

8.1 The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright. These rights include the rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without further compensation to, or approval of, the Contractor.

8.2 The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items.

9. Utilities

9.1 The Government will furnish all necessary natural gas, electricity, water, mowing services, residential trash collection, and communication connections to the Contractor. Contractor will be responsible to conserve

Government furnished utilities.

10. Security Requirements

10.1 Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures. The

Contractor will be responsible to meet all BGAD security requirements for access to the Administrative, Restricted, and Chemical Limited (CLA) Areas. In addition, the Contractor will be responsible to meet all Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP) site security requirements. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

10.2 Much of the water and wastewater systems are located within the Restricted Area of the Depot, and the

Government will not furnish escorts. The Contractor will be responsible for obtaining “no escort required” badges for its personnel. The Contractor may choose to have/not have subcontractor personnel badged the same way; however, if subs do not have “no escort required” badges, the Contractor will be responsible for furnishing escorts at no additional cost to the Government. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy.

10.3 The Contractor will be responsible for security clearances for his employees. A favorable National

Agency Check is required. Individuals that enter the CLA will also be required to provide blood tests and be fitted with a Chemical Protective Mask which requires annual physicals. These blood tests and physicals shall be paid by the Contractor.

10.4 The Contractor shall be responsible to maintain physical security, including key control, at the plant sites and be responsible for any damage or loss resulting from a failure to provide adequate security.

10.5 The Contractor shall abide by all antiterrorism requirements enforced on the Depot.

10.5.1 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 30 calendar days after contract award.

10.5.2 Anti-Terrorism (AT) Level I Training: All contractor employees requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee to the COR or to the

Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees. AT Level I awareness training is available at the following website:

https://Jkodirect.jten.mil.

10.5.3 OPSEC Training. Per AR 530-1 Operations Security, contractor employees must complete Level I

OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

10.5.4 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12

Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

10.6 In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or process.

10.7 All Contactor employees that require access to Government Information Systems shall be trained and certified per DoD 8570.01-M. All contractor employees with access to a Government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness training prior to access of information systems and then annually thereafter.

11. Contractor Manpower Reporting - May 2013

11.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the BGAD Contracting Office via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: SAM.gov | Home

11.2 Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. C

12. Warranties

12.1 The Contractor shall exercise all existing manufacturers’ commercial warranties on Government equipment on the Government’s behalf. This includes the 2 year full replacement warranty on the SUEZ membrane which expires on 2/12/23 and remaining 8 year prorated warranty which expires on 2/12/31.

The Contractor shall report any difficulty in exercising manufacturers’ warranties to the Contracting https://jkodirect.jten.mil/ https://sam.gov/content/home

Officer and request assistance as necessary. Contractor shall not be responsible for cost associated with equipment repairs or replacements that are determined to not be fully or partially covered under warranty.

12.2 The Contractor shall provide 24-hour consulting and technical support from SUEZ to maintain the membrane plant operation.

12.3 Equipment installed by the Contractor that fails within a warranty period due to poor workmanship or by not following manufacturers’ installation or operating instructions shall be replaced or repaired at the

Contractor’s expense. This determination will be made by the Contracting Officer.

13. Applicable Codes, Documents And Publications

13.1 The Contractor shall comply with all applicable Federal, State, and local laws, regulations and standards regarding environmental pollution. All environmental protection matters shall be coordinated through the

COR.

13.2 The following documents are property of the Government and will be provided on-site upon award:

13.2.1 Water and Wastewater Plant Standard Operating Procedures (SOP) and Operations and

Maintenance (O & M) Manuals for equipment

13.2.2 Manufacturer’s literature – recommendations by manufacturer

13.2.3 Maintenance Records

13.2.4 Operational Logs

13.2.5 MSDS Sheets

13.2.6 Kentucky Division of Water (DOW) permits

13.2.7 Water Environmental Federation (WEF) manual MOP/11 or applicable Technical manuals

13.3 The Contractor shall be responsible to conform to codes governing the operation and repair of water/wastewater facilities. Subcontractors shall conform to the codes that fall under their area of expertise within their respective fields. Contractor and Subcontractor shall meet all respective codes such as Federal, State, Local, Military, International Building Code (IBC), National Fire Protection

Association Standards (NFPA), and Unified Facility Codes (UFC). The Contractor, along with

Subcontractors, shall remain abreast of any changes in codes which impact these codes. The latest edition of the following codes and documents are referenced and considered part of the requirements of this contract:

13.3.1 Kentucky Division of Water (DOW) permits

13.3.2 Kentucky Dept of Environmental Protection Title 401:

13.3.2.1 Chapter 5, Section 10 of Title 401 Kentucky Administrative Regulations (KAR), Requirements for Certification of wastewater treatment plant operators

13.3.2.2 Chapter 8, Section 30 of the 401 KAR, Requirements for Certification of water treatment plant operators

13.3.3 All Federal and State Environmental Regulations

13.3.4 National Fire Protection Association (NFPA) 25 – Standard for Inspection, Testing, and

Maintenance of Water Based Fire Protection

13.3.5 Kentucky Pollution Discharge Elimination System (KPDES) Permit KY0020737

13.3.6 Latest Edition of the National Electric Code (NEC)

13.3.7 Standard Methods for the Examination of Water and Wastewater

13.3.8 Unified Facilities Criteria (UFC) 3-230-01, Water Storage, Distribution, and Transmission

13.3.9 UFC 3-230-02 Operation and Maintenance; Water Supply Systems

13.3.10 All American Water Works Association (AWWA) requirements including Manual M19

Emergency Planning for Water Utilities

13.3.11 10 States Recommended Standards for Water Works, latest edition.

13.3.12 American Society for Testing Materials (ASTM), current standards

SECTION II – OPERATIONAL REQUIREMENTS

1. Operate Water Treatment Plant:

1.1 The Contractor shall operate, maintain, and control the 0.72 (Plant Capacity) Millions of Gallons per Day

(MGD) treatment of raw water into potable safe drinking water in a manner that meets all the requirements of Kentucky Division of Water (DOW) permits, Kentucky Dept of Environmental Protection Title 401

KAR regulations, and all other Federal and State environmental regulations. Operation, maintenance/repair, and control of the water treatment plant shall include everything necessary to produce potable water up to the full amount that the WTP can hydraulically produce as dictated by demand while maintaining the following components and/or accomplishing the following tasks:

1.1.1 Operation of all components of the Water Collection System and the WTP, including water pumps, fire pumps, valves, chemical additive equipment, water tower, and fire reservoir.

1.1.2 Operation and preventive maintenance of the WTP as specified in the WTP O&M manuals, WTP

SOP, manufacturer’s literature, and as shown in Technical Exhibit V – “Water Treatment Plant

Start-Up, Shutdown, and Testing Procedures”.

1.1.3 Maintenance and Repair includes, but is not limited to, keeping complete and accurate maintenance records, operational logs, and MSDS sheets at the plant sites. Maintenance includes calibration of water treatment instruments, controllers, and recorders. Calibration of equipment may require a certified technician.

1.1.4 Weekly inspection of the WTP generator. Generator repairs, maintenance, and fuel are not required under this contract; but the Contractor will timely notify the Government if repairs, maintenance, or fuel is required.

1.1.5 Manage the backwash basin as required at the WTP. Management includes checking the outfall, storage capacity, dechorination tablet And management of water plant residuals by land application in agreement with Kentucky Division of Waste Management requirements.

1.1.6 Operation, maintenance, and repairs shall include any other labor, equipment, or material requirements referenced and any incidental items necessary to support the services described in the scope of work.

1.1.7 Providing recommended maintenance on two diesel-operated fire pumps and angle gears as required at the Fire Reservoir. Maintenance includes (but is not limited to) belts, oil, filter, and other fluid changes, fluids inspection, and any other actions required or recommended by the O&M manuals.

Purchase of replacement batteries or parts over and above $50 for these two pumps shall be by the

Government. Fuel will be provided by the Government.

1.1.8 Calibration of water and wastewater treatment instruments, SCADA and Membrane Control

Systems, controllers, equipment, and recorders. See Technical Exhibit XI – Equipment Calibration

List

1.2 Operation and maintenance shall include any other labor, equipment, or material requirements for any incidental items up to $50 necessary to support the services described in the scope of work. Any repair totaling over $50 may be requested to be paid under separate contract.

1.3 The anticipated maximum quantity or raw water to be treated at the WTP is 0.50 Million Gallons per Day

(MGD). This 0.50 MGD is based on the monthly average of water currently being treated per day plus some increase for future additional demand. The Contractor will notify the COR whenever it is found that the anticipated monthly average demand may exceed 0.50 MGD. If the monthly 0.50 MGD average demand specified above are exceeded by more than 5%, then a contract modification shall be issued to cover any additional expenses, other than operational time, are required to cover the additional potable water production. Plant Operator time is covered under Section III, Par 1. A credit will not be requested for any water treatment under the expected maximum 0.50 MGD monthly average.

1.4 Payment for the effort expended under this subtask section will be made on a monthly basis and shall be dependent upon acceptable completion of the requirements specified in this paragraph.

2. Operate Water Collection and Distribution System

2.1 The Contractor shall operate, maintain, repair, and control the water collection and distribution (i.e., waterlines) system in a safe manner that meets all the requirements of Kentucky Division of Water (DOW) permits, Kentucky Dept of Environmental Protection Title 401 KAR regulations, and all other Federal and

State environmental regulations. This includes, but is not limited to, accomplishment of the following items:

2.1.1 The water collection system shall include the raw water supply from the Lake Vega to the water plant including Lake Vega and all connected pipes and valves. This includes all components of the raw water intake structure, raw water pumps, and chemical additive equipment.

2.1.2 All components of the water distribution system including connected pipe, fire hydrants, water tower, water main feeding the BGCAPP fire storage tanks, fire pumps, fire reservoir, flush valves, and cattle troughs from the water plant to the end of the line. NOTE: Responsibility for the operation and water quality of the BGCAPP fire storage tanks and distribution system inside the

BGCAPP site are EXCLUDED from this contract.

2.1.3 All components of connected pipe and hydrants downstream from Madison County Utility District

(MCUD) water meter service entrances located at Barracks 20 and the Chemical Demilitarization

Hwy 52 Entrance. Work in these MCUD service areas shall be limited to exercising the valves, hydrant flow testing, and mapping. Testing of the water quality supplied by MCUD is not required.

2.1.4 Calibration of water treatment instruments, SCADA System, controllers, test equipment, and recorders. SCADA calibration shall include as a minimum yearly updates to software as made available from the manufacturer.

2.1.5 Annual operation of approximately 550 water valves. Most of the valves are shown in Technical

Exhibit II – "Valve Exercising Schedule.” Repairs shall be the responsibility of the Contractor;

replacement materials shall be the responsibility of the Government upon notice by the Contractor of uneconomical repair.

2.1.6 Flushing of fire hydrants as required to keep sediment from building up in the water lines and as requested by BGAD to keep the water supply clean. Contractor shall routinely flush fire hydrants, and as a minimum, at least twice a year and test for residual chlorine as needed. Most of the approximately 180 fire hydrants are detailed in Technical Exhibit III – “Hydrant Flushing Schedule.”

Flow testing will be performed on all hydrants during one of the two annual flushings per the requirements set forth in NFPA 25. Paint the top cap of the fire hydrant the appropriate fluorescent color to match the pressure color coding per NFPA 291. The Contractor shall ensure hydrants are lubricated annually and all stems, caps, plugs, and threads are in proper operating condition. The maintenance, inspection, and testing of the water distribution systems will comply with applicable

KDOW Codes. Minor repairs shall be the responsibility of the Contractor; replacement shall be the responsibility of the Government upon notice by the Contractor of uneconomical repair.

2.1.7 Keep track of approximately 265 backflow preventers located on the Depot. Most of the backflow preventers are shown in Technical Exhibit IV – “BFP Testing Schedule.”

Testing/repairs/replacement of all backflow preventers will be accomplished under a separate contract per the BGAD Cross Connection Plan.

2.1.8 Contractor field personnel shall identify waterlines, valves, and hydrant locations as repaired or as additional ones are placed in service. Existing waterlines, valves, and hydrants have already been field positions. Field personnel shall use a Contractor provided Global Positioning System (GPS) to pinpoint the locations of new items and update existing CAD files to ensure they are current.

2.1.9 Operation will include operation and maintenance of equipment listed in the Government furnished equipment shown in Technical Exhibit I – “Government Furnished Property List.”

2.1.10 Record water meter readings (12 existing and any to be added) including the BGCAPP plant site, on a quarterly basis.

2.1.11 Visit approximately 30 cattle troughs supplied by potable water, for proper operation twice a year; at the beginning and end of the season. This includes checking supply piping for leaks.

2.1.12 Treat seasonal algae blooming in Lake Vega. This work shall be accomplished using a Government furnished boat with motor provided by the contractor. Employees performing this work must have the proper pesticide license to work with the copper sulfate that will be applied to the Lake. The

Contractor will make an estimate of the annual quantity of copper sulfate that will be necessary for this effort. The copper sulfate shall be purchased under paragraph 3 below.

2.1.13 Maintenance and repairs shall include assisting in locating water line leaks, locating valves, organizing leak repairs, identifying affected buildings, shutting off valves to stop leaks, issuing boil water advisory notices to the COR when necessary, coordinating advisory notification with KDEP

DW (and removal of advisory when appropriate), testing water for reuse, notifying BGAD DPW and

Environmental Engineering when leaks have been repaired and water service has been restored, and completing the water line leak checklist form.

2.1.14 Inspect the water tower, clear well, fire reservoir, and cathodic protection for internal and exterior damage once every 12 months. Both tests shall be performed by a company with at least 10 years of experience. These tests shall be paid under separate contract. Also, visually confirm that the safety lighting is active on a regular basis.

2.1.15 Test raw and treated water for chlorine, iron, bacteria, and turbidity along with any other required testing by DOW.

2.1.16 Inspect approximately 44 air relief valves on water lines once per year. Repairs shall be the responsibility of the Contractor; replacement shall be the responsibility of the Government upon notice by the Contractor of uneconomical repair.

2.1.17 Monitor the integrity of Lake Vega Dam and weir below the dam and report any concerns. Monitor the water level inside 11 piezometers at Lake Vega on a monthly basis including operating all the siphon drain down valves located on top of the dam and below the spillway.

2.1.18 Weekly inspect the generator at Lake Vega Dam when on timer operation, or operate generator under load with the intake pump operational once a month. Generator maintenance and repairs shall be by the Government.

2.1.19 Maintain records and provide monthly graphs on rainfall, water production, estimate of volume of water flushed, meter readings, and Lake Vega water levels.

2.1.20 Inspect and resupply (with dechlorination tablets) approximately 15 flush hydrants once per week.

The contractor shall maintain a maintenance log of inspections and resupply.

2.1.21 Identify and replace approximately 200 drinking water cartridges (to include whole-house filters) twice per year or as needed. Replacement cartridges shall be furnished under a separate contract.

The contractor shall maintain a maintenance log of inspections and resupply.

2.1.22 Fill out the Monthly Safety Audit, BGAD Form 40; the contractor is to promptly report any issues noted to the COR.

2.1.23 Test the cathodic protection of the water tower once every 12 months.

2.1.24 Operate and perform routine maintenance on two (2) chlorine injection stations in the distribution system. Contractor shall supply 12% to 16.5% sodium hypochlorite for the stations in accordance with Section 3 below. Contractor must check and record the scale in the fiberglass enclosures as needed so that the total amount of chlorine used in a period may be reported to the DOW. The PID controller changes the pumping rate continuously to maintain the necessary level of residual chlorine.

2.1.25 Operators shall visually inspect Lake Vega, Lake Buck, and Lake Gem dams at BGAD once per month and report any inconsistencies to the best of their abilities. Inspection by an engineer or certified person who is competent with dam maintenance is not included. Operators will also become familiar with the Emergency Action Plan for each dam to monitor and assist BGAD with any potential dam failure emergency.

2.2 Operation and maintenance shall include any other labor, equipment, or material requirements for any incidental items up to $50 necessary to support the services described in the scope of work.

2.3 The raw water collection and potable water distribution system will be operational 24 hr/day, 7 day/wk, 52 wk/yr.

2.4 Payment for the effort expended under this subtask section will be made on a monthly basis and be dependent upon acceptable completion of the requirements specified in this paragraph. If the quantities of appurtenances specified above are exceeded by more than 5%, a contract modification shall be issued to cover the additional work.

3. Chemicals

3.1 The Contractor shall manage and store at Building 228B the following chemicals for the UF Membrane

System as follows (Amounts shown are estimated annual quantities):

3.1.1 Membrane Chemicals:

• 12.5% Sodium Hypochlorite – 8000 gals

• 25% Sodium Hydroxide – 1800 gals

• 7.5% Carbon Slurry – 4000 gals

• Coagulant (Univar 1163) – 6000 gals

• 93% Sulfuric Acid – 100 gals

• Citric Acid – 660 gals

• Hydrogen Peroxide – 330 gals

• Sodium Bisulfite – 330 gals

• Poly-Phosphate – 330 gals

3.1.2 Additional Chemicals for the Raw Water and Water Distribution Systems are as follows:

• Copper Sulfate – 6000 lbs

• Potassium Permanganate – 2000 lbs

• Reducite 38% Sodium Bisulfite – 1500 lbs

• Dechlorination Tablets – 300 lbs

• Sodium Hypochlorite – 800 lbs

• Calcium Hypochlorite – 400 lbs

3.2 Contractor is to track and ensure that the estimated quantity of chemicals listed above does not exceed the estimated quantities. If the quantity of individual chemicals necessary for plant operation exceeds the quantities of chemicals listed above, then the Contractor will notify the Government as to why the exceedance has occurred. Any unused quantities of chemicals are to be stored onsite for future use.

3.3 Payment for Chemicals in this section shall be by separate contract. Payment will be in the amount of the chemical suppliers invoices provided by the contractor including sales tax, shipping, and 6% handling fee, but not any markups for travel, overhead, or profit. The price covered by separate contract includes any incidentals to purchasing and applying the chemicals. The Contractor shall provide quantity and pricing documentation to verify purchase and delivery of chemicals.

4. Operate Wastewater Collection and Treatment Plant (WWTP)

4.1 The WWTP will be operational 24 hr/day, 7 day/wk, 52 wk/yr.

4.2 All components of the wastewater treatment shall include the wastewater treatment plant, secondary treatment, trickling filter, sludge treatment, primary settling basin, final clarifier, UV lights, and outfall monitoring. Outfall monitoring includes a quarterly written report.

4.3 The Contractor shall operate, maintain, and control the 0.2 MGD wastewater treatment plant in a safe manner that meets all the requirements of BGAD’s Kentucky Pollution Discharge Elimination System

(KPDES) Permit KY0020737, Kentucky Division of Water (DOW) permits, State Dept of Environmental

Protection regulations, and all other Federal and State environmental regulations. Operation, maintenance, and control of the wastewater treatment plant will include all labor, equipment, and materials necessary to maintain the following components or accomplish the following tasks:

4.3.1 Operation shall include the skimmer in primary clarifier, activated sludge basin, operating aerobic digester as needed, seven days per week, removing supernatant from digester, and operating mechanical screen.

4.3.2 Provide daily maintenance and cleaning of all wastewater treatment components. Cleaning shall include emptying screen baskets, removing all scum build-up and floating solids, hosing down final clarifiers, removing algae growth and cleaning walls of equipment, removing blockages in lines, removing grease and floating solids from wet wells and other parts of the plant. Cleaning shall be performed as required to reduce objectionable or unpleasant odors and ensuring that no operation turns septic.

4.3.3 Observe the WWTP influents for any oil or other substance that may come into the plant.

4.3.4 Shall operate and maintain/repair approximately 24 lift stations that are currently part of the BGAD and BGCAPP wastewater system. Effort on this task shall include daily inspections, routine maintenance, and a log of operational hours. Also, inspect 3 generators associated with each of these lift stations once a week and provide weekly runtime hours once a month. Generator maintenance and fuel on the generators are not required.

4.3.5 Inspect approximately 13 air vents on sewer force mains once per year.

4.3.6 Inspect approximately 175 sewer manholes annually for Inflow and Infiltration (I&I) and identify potential I&I problem areas. Manhole inspections shall be accomplished after periods of high rainfall (greater than 3”). Inspection shall include pictures and report of manhole conditions and

I&I.

4.3.7 Contractor field personnel shall also identify new sewer lines and force mains locations as additional ones are placed in service. Field personnel shall use a Global Positioning System (GPS) to pinpoint the locations of these new items for updating CAD files as part of this section.

4.3.8 Fill out the Monthly Safety Audit, BGAD Form 40. Report any critical findings to the COR promptly.

4.4 Contractor shall manage the disposal of non-hazardous sludge at a permitted landfill as part of this contract.

Hauling and disposal of the sludge at a State Approved Landfill will be done under separate contract.

4.5 Inspect the emergency generator at the WWTP once a week and provide weekly runtime hours once a month. Generator maintenance/repairs are by others.

4.6 The Contractor shall utilize Water Environmental Federation (WEF) manual MOP/11 or applicable

Technical manuals for plant safety procedures and record keeping.

4.7 Operation and maintenance shall include any other labor, equipment, or material requirements for any incidental items up to $50 necessary to support the services described in the scope of work.

4.8 The Contractor shall maintain a Wastewater Laboratory Certification Program in accordance with KRS

224.10-670 and 401 KAR Chapter 5.

4.9 Manage the pumping and disposal of sludge from approximately 20 septic tanks to be identified, located, and excavated by the Depot. Pump the sludge from the septic tanks once every 4 years. Pumping, hauling, and disposal of the sludge at a State Approved Landfill will be via separate contract.

4.10 Payment for the effort expended under this Task section will be made on a monthly basis and be dependent upon acceptable completion of the requirements specified in this section. If the quantities of appurtenances specified above are exceeded by more than 5%, a contract modification shall be issued to cover the additional work.

5. Analytical Testing

5.1 Perform testing on the water and wastewater in a safe manner that meets all the requirements of BGAD’s

KPDES permit, Kentucky Division of Water (DOW) permits, State Dept of Environmental Protection regulations, and all other Federal and State environmental regulations. Testing will include all labor, equipment, and materials necessary to perform the tests. Test lab will be Kentucky Division of Water

(KDOW) approved. Testing will include, but not limited to,

• The tests listed in Technical Exhibit VII – “Water and Wastewater Testing Requirements”

• Technical Exhibit VIII – “Kentucky Public Water Systems Monitoring Requirements

Contaminants List by Group”

• Technical Exhibit IX – “Water and Wastewater Testing Schedule,” and all the following tests:

• Daily water and wastewater treatment plant tests.

• Water treatment plant back flush and waste water treatment plant effluent.

• Lake Vega raw water tests.

• Treated water distribution system tests.

• Monthly water treatment plant tests for the KY Division of Water.

• Monthly waste water treatment plant tests to meet the Kentucky Pollution Discharge Elimination

System (KPDES) permit requirements for receiving waters. Water pollution and monitoring includes wastewater flow measurements, sampling, and analytical analyses, and shall be in compliance with the KPDES Permit KY0020737 and the Standard Methods for the Examination of Water and Wastewater.

5.2 Calibrate all laboratory equipment such as test meters, etc. before use and as recommended by the manufacturer. This includes installation laboratories in each plant, the Contractor’s laboratory, or a laboratory employed by the Contractor shall perform all of the tests. The Contractor will provide standard solutions for calibration, analysis, and maintenance of lab equipment. See Technical Exhibit XI –

Equipment Calibration List

5.3 Payment for the effort expended under this Task will be made on a monthly basis dependent upon acceptable completion of the requirements specified in this section

6. Preventive Maintenance

6.1 The Contractor shall conduct preventive maintenance as defined below and as specified in the O&M manuals, SOPs, and manufacturer’s literature. A daily equipment service log shall be kept at the WTP &

WWTP for all equipment on the collection and distribution systems.

6.2 Preventive Maintenance is defined as follows: Preventive maintenance is a schedule of planned maintenance actions aimed at the prevention of breakdowns and failures. The primary goal of preventive maintenance is to prevent the failure of equipment before it actually occurs. It is designed to preserve and enhance equipment reliability by replacing worn components before they actually fail. Preventive maintenance activities will include but are not limited to: checking, cleaning, and recalibrating all components and controls for proper operation; checking proper transmitter input pressure; checking, repairing, or replacing piping, checking for leaks; cleaning all controls and control panels; checking, cleaning, adjusting, and repairing or replacing any valves or related components; checking and calibrating and securing wiring and tubing in a neat, professional manner; evaluating the complete system to ensure proper operation and all controls are working as designed or modified; equipment checks, partial or complete overhauls at specified periods, oil changes, installing, cleaning and/or replacing filters, lubrication, etc. In addition, technicians will record equipment deterioration so they know to replace or repair worn parts before they cause system failure.

6.3 The Contractor shall make a comprehensive inspection of all facilities, and submit a preventive maintenance (PM) service plan along with the Contractors QC plan and annual work management plan not later than 30 calendar days after contract award. The preventive maintenance plan shall list all PM schedules and discrepancies found and all work anticipated for maintenance or repair of the facilities. The

Contractor shall make additional inspections as necessary to provide that all contract work is accomplished as specified. Inspection files shall be prepared and maintained by the Contractor which shall reflect past and current inspection dates, results of all inspections, corrections required and corrections made.

6.4 Preventive maintenance shall include any other labor, equipment, or material requirements for any incidental items up to $50 necessary to support the services described in the scope of work. Replacement parts and equipment shall be of equal or better than equal output and capacity unless otherwise specified by the Contracting Officer. Cleaning, removing corrosion and painting as appropriate for the equipment/components involved is included. Preventive maintenance to be performed by certified technicians will be paid for under separate contract.

6.5 SUEZ, the membrane equipment manufacturer, shall be made available to assist with any preventative or corrective measures necessary to keep their equipment operating at an optimum level. The cost of which shall be at the Contractor’s expense. The Contractor shall provide 24-hour consulting and technical support from SUEZ to maintain the membrane plant operation. Preventive maintenance to be performed by certified SUEZ technicians will be completed and paid for under separate contract to include, but not limited to the following:

• The addition of new software features/functionality or new software licensing

• Instrumentation calibrations not specified in Technical Exhibit XI

• Computer hardware, PLC hardware, membrane equipment and instrument failures/replacements/upgrades

6.6 Payment for the effort expended under this Section and all subsequent sections shall be included in this contract and paid for under one of the other Task items for WTP and WWTP Operation and Maintenance listed previously.

7. Material Requirements

7.1 The…