A02-TAB E 5 May 22 PWS V34c.pdf

Performance Work Statement (PWS)

Army Airfields and Heliports Resource Integration and Sustainment Support

And

Army Instrument Flight Procedures Development and Maintenance Support

For

United States Army Aeronautical Services Agency (USAASA)

PART 1

GENERAL INFORMATION

1. Background. The US Army Aeronautical Services Agency (USAASA) serves as the Army’s responsible official for Airspace, Aeronautical Flight Information, Air Traffic Control (ATC), Flight Procedures Policy, Joint Military-

Civilian use of Army airfields, and as the Force Modernization proponent for Army airfields and Heliports

(AAF/AHPs) worldwide. USAASA is the HQDA DCS, G-3/5/7 functional proponent for AAF/AHPs worldwide, USAASA has oversight of 100 plus AAF/AHPs and develops policies and procedures pertaining to ATC, AAF/AHPs and airspace operations. USAASA manages the development and integration of the Army’s

Management Decision Package (MDEP) to support resourcing and sustainment of Army AAF/AHP operations across major and service commands. USAASA supports intra and inter-military organizations, the Army Staff

(ARSTAF), the Joint Staff, Office of the Secretary of Defense (OSD), and International Civil Aviation Organization

(ICAO), North Atlantic Treaty Organization (NATO), etc.

USAASA is HQDA DCS, G-3/5/7 responsible Agency for Army Terminal Instrument Procedure (TERPS) development and Flight Inspection programs. IAW Department of Defense (DOD) directives, USAASA is responsible for developing, evaluating, approving, and maintaining Foreign Terminal Instrument Procedures (FTIP) and emergency Global Positioning System (GPS) approaches for the safe operation. FTIP reviews are critical to the safety of flight of Army aircraft operations outside the continental United States. Future modernization from ground-based navigational aids to celestial based navigational aids will require an increase in instrument procedure development and maintenance.

1.1 Objectives. To acquire support for the resourcing and policy development of Army AAF/AHP and the development and maintenance of Army instrument flight procedures.

1.2 Description of Services/Introduction. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform Army AAF/AHP resource integration sustainment support and Army Instrument Flight Procedure (IFP) development support as defined in this Performance Work

Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 Scope.

1.3.1 To manage the changing requirements of force modernization, the Contractor shall provide services to support

USAASA in developing and validating policies and procedures associated with AAF/AHPs worldwide IAW the regulations listed in paragraph Part 6. The Contractor shall support the technical and procedural development of

AAF/AHPs policies and procedures; provide expertise to support AAF/AHP and airspace programs; assess, analyze, and integrate QAAF MDEP requirements; assist with developing, documenting, and reviewing operational procedures and information.

1.3.2 The Contractor shall support USAASA Instrument Procedure (IP) Branch in its efforts to convert and transfer all FAA developed instrument flight procedure to Army holdings utilizing the Global Procedure Design (GPD) software. They must comply with FAA, NGA, ICAO regulations unless otherwise waivered. Currently, the FAA maintains over 1,300 instrument procedures for Army. Each procedure will be converted and maintain in GPD IAW the USAASA SOP’s. The Contractor will evaluate, review, and maintain FTIP for publication in DOD FLIP or compliance reviews. They will provide documentation for publication and coordinate flight inspection(s). This will include providing validated aeronautical navigation data in the digital flight management systems; automation support and services to measure and monitor performance within the entire data chain from origin to publication.

USAASA’s IP Branch is responsible for the approval and distribution all contract developed instrument procedures.

1.3.3 At the start of the period of performance the Contractor shall provide a Site Lead per paragraph 1.5.19.1, that duties are combined with one of the senior support specialist positions. One (1) Senior Aviation Airfield Support

Specialist; one (1) Aviation Airfield Support Specialist; four (4) Senior TERPS Support Specialist; nine and a half

(9.5) TERPS Support Specialist (4) must be fully certified in U.S. TERPS, PANS-OPS criteria and certified in GPD software design); two (2) Junior TERPS Support Specialist; and one (1) Aeronautical Data Specialist; Contractor will ensure and validate to Government a minimum of nine (9) TERPS Support Specialists, (Senior through Junior) are trained in PANS-OPS criteria by the end of the Base year.

Base Year Requirements

NAME

Number of Contract Employees

Senior Aviation Airfield Support

Specialist

One (1) Full-Time Employee

Aviation Airfield Support Specialist

Senior TERPS Support Specialist

Four (4) Full-Time Employees

TERPS Support Specialist

Nine (9) Full-Time Employees and one (.5) Part-Time Employee

Junior TERPS Support Specialist

One (2) Full-Time Employees

Aeronautical Data Specialist

1.3.4 The Aeronautical Data Specialist will assist the Government Aeronautical Information Services Specialist in maintaining procedural and non-procedural data; assist the Instrument Procedure Specialist and Aeronautical

Information Services Specialist in its mission to create, maintain, and distribute aeronautical data, charts, Army

Airfield Obstruction Surveys, and associated products for IFPs and Instrument Flight Riles (IFR)/Visual Flight

Rules (VFR) AAF/AHP facilities.

1.4 Period of Performance. The period of performance shall be for one (1) base period of 12 months (inclusive of

30-day phase-in period), four (4) 12-month option periods and FAR Clause 52.217-8 6-month extension. The period of performance reads as follows:

Base Period: 27 November 2022 to 26 November 2023

Option Period 1: 27 November 2023 to 26 November 2024

Option Period 2: 27 November 2024 to 26 November 2025

Option Period 3: 27 November 2025 to 26 November2026

Option Period 4: 27 November 2026 to 26 November 2027

52.217-8 Extension: 27 November 2027 to 26 May 2028

1.5 General Information.

1.5.1 Quality Control (QC). The Contractor shall develop and maintain an effective QC program to ensure services are performed IAW with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QC program is how the Contractor assures that their work complies with the requirement of the contract. At a minimum, the Contractor shall develop a Quality Control

Plan (QCP) with procedures that address the areas identified in the “Performance Requirements Summary.” The

Contractor shall submit the initial QCP within 15 calendar days after award of contract to the Contracting Officer

Representative (COR) for review and acceptance. After acceptance of the QCP, the Contractor shall receive the

Contracting Officer (KO) and COR’s acceptance in writing of any proposed change to the QCP.

1.5.2 Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract IAW the

Quality Assurance Surveillance Plan (QASP). The QASP is primarily focused on what the Government will do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays. The Contractor is not required to perform services during the below Federal Holidays’

New Year’s Day Labor Day

Birthday of Martin Luther King Jr. Columbus Day

Washington’s Birthday Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Inauguration Day (DC-MD-VA only) Juneteenth

1.5.4 Hours of Operation. The Contractor is responsible for ensuring its workforce is available to fully and consistently meet the Government’s requirements defined in this PWS for eight hours a day between the hours of

0700 and 1700, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. This schedule includes work that can be performed on a part-time basis. TERPS Contract Support Specialist identified as direct support to the United States Army Aeronautical Services Detachment Europe Office, located in Sembach

Germany may adjust their work hours to start earlier than 0700 after approval from the KO. The Contractor must always maintain an adequate work force for the uninterrupted performance of all tasks defined within this performance work statement when the Government facility is not closed for the above reasons.

1.5.5 Place of Performance. Support in resourcing and policy development for AAF/AHPs and developing and maintaining instrument procedures shall be performed at Fort Belvoir VA and alternate sites that are mutually agreed on by both the Contracting Officer and Contractor.

1.5.6 Type of Contract. The Government anticipates the award of a firm-fixed price contract.

1.5.7 Security Requirements. Contractor personnel performing work under this contract shall have at a minimum an Interim SECRET Clearance at time of the proposal submission and must maintain a Secret Security Clearance for the life of the contract. The security requirements are IAW the DD Form 254 attached to the solicitation/contract. In performing this requirement, the Contractor shall comply with FAR 52.204-2 (Security Requirements), the National

Industrial Security Program Operating Manual (DOD 5220.22-M) and any revisions to DOD 5220.22-M. The

Government will provide notice of any revisions to the Contractor. The Contractor shall complete DOD Security

Agreement (DD Form 441) dated Jan 2017 and comply with the security responsibilities detailed within. The

Government and Contractor will each sign the agreement within 15 calendar days after award of contract.

Contractors with security clearances shall take the Threat Awareness and Reporting Program (TARP) training annually. Training can be found online at https://www.lms.army.mil/.

The Contractor shall ensure that all its personnel requiring/having access to the Fort Belvoir Area network have a current National Agency Check with Inquiries (NACI). The Contractor shall submit this information to the COR’s https://www.lms.army.mil/ security manager in the form of a Contractor Visit request using the Defense Information Security System (DISS) within 5 calendar days before requested date. Contractors must ensure an owning relationship is established in DISS for everyone performing duty in support of this performance work statement/task order. Visit Requests shall be sent to the organization's Security Management Office (SMO) Code.

1.5.8 Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.9 Base and Facility Access. Contractor personnel shall comply with applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by the COR). The

Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or

Security Office. The Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

IAW Army Regulation (AR) 525-13, paragraph 5-19, all prospective Contractors will undergo a verification process to determine the trustworthiness and suitability prior to being granted access to federal property. While investigations are being conducted, limited access with escort may be granted (at the installation’s discretion) for an interim period.

1.5.10 Government-Issued Common Access Card (CAC). The CAC is the DOD personal identity verification credential. CAC will be obtained at the nearest ID Card Office to the contractor’s location. The contract SL will coordinate CAC request through USAASA Resource Administration Branch. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated NACI or an equivalent or higher investigation IAW

Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following:

(1) both physical access to a DO facility and access, via logon, to DOD networks on-site or remotely; (2) remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of

Personnel Management. The Contractor shall be responsible for notifying the Government when an employee departs so the card can be inactivated. The security manager and or trusted agent shall be responsible for retrieving the CAC from a departing Contractor.

1.5.11 Key Control. The Government may provide keys for access and security, but no master or building keys will be issued. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.12 Special Qualifications. The following special qualifications are required for the contractor to meet the tasks contained in this PWS:

• TERPS Support Specialist-FAA or military school trained and certified in instrument flight procedures development and design.

• Trained and certified on Global Procedures Design (GPD) software.

• Trained and certified in Procedures for Air Navigation Services – Aircraft Operations (PANS-OPS).

• Additional training not listed maybe required for specific task.

1.5.13 Antiterrorism/Operations Security (AT/OPSEC).

1.5.13.1 AT Level I Training. All Contractor employees, including subcontractor employees, requiring access to

Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days of contract start date, the effective date this requirement is incorporated into the contract, or when

Contractor personnel are new to the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all personnel and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

1.5.13.2 iWATCH Training. The Contractor and all associated subcontractors shall brief their personnel on the local iWATCH program. This training, available at http://mdwhome.mdw.army.mil/iwatch – iWATCH Community

Training Film, will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 10 calendar days of new employees' commencing performance, with the results reported to the COR no later than 60 calendar days after contract award.

1.5.13.3 OPSEC Training. The contractor shall comply with the USAASA OPSEC policies and procedures and AR

530-1, Operations Security. Contractor employees must complete the mandatory Level I OPSEC training within 30 calendar days after award of contract, the effective date this requirement is incorporated into the contract, or when contractor personnel are new to the contract, whichever is applicable. The training certificate shall be submitted to the COR. All contractor personnel must complete annual OPSEC awareness training. Training can be found online at https://www.lms.army.mil/.

1.5.14 DOD Cyber Awareness Challenge. All contractor employees and/or subcontractors with access to government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services. Prior to accessing network and information systems, contractor employees must successfully complete the DOD Cyber Awareness Challenge training and complete an Acceptable Use Policy agreement. The training certificate and agreement shall be submitted to the COR. Training is performed annually thereafter and must be completed before the expiration date. The website is https://atc.us.army.mil/iastar/index.php.

1.5.15 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition

Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.16 Transition and Phase-In/Phase-Out Period. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have sufficient personnel on board, during both the phase-in /phase-out periods. There will be a phase-in/out period between the date of award and the full performance which will be from 28 Oct 2022 to 27 Nov 2023. The contractor shall submit a 30 day phase-in plan as part of the technical proposal. The phase-in plan shall include, at a minimum, a schedule for implementation and the following actions:

• Direct observation of tasks performed by Government employees

• Familiarizing employees with all requirements and procedures

• Meeting all security requirements

• Perform required training

• A detailed explanation of potential phase-in period problems and how the Contractor shall address those potential problems. By the end of the phase-in period the Contractor shall be prepared to perform this PWS in full, with all key and non-key personnel in place and performing assigned functions.

https://jkodirect.jten.mil/ http://mdwhome.mdw.army.mil/iwatch https://www.lms.army.mil/ https://atc.us.army.mil/iastar/index.php

1.5.16.1 Phase-In Period Access. During the phase-in period the COR will arrange access to work locations. The

Contractor will be allowed entry to all locations of work to familiarize supervisors, key personnel, and staff with equipment, reporting procedures, work schedules, operating procedures, and other matters. The Contractor will also be permitted to inventory and take possession of Government Furnished property and equipment.

1.5.16.2 Phase-Out Period. Thirty days prior to the end of the contract period, the current Contractor shall coordinate with the successor Contractor to affect a smooth and orderly transition. The current Contractor shall remove all Contractor-owned property from the Government-furnished spaces by midnight on the last day of the contract. The current Contractor shall be provided a thirty (30) day notice of any requirement to transition the support.

1.5.17 Monthly Status Reports. The Contractor shall provide monthly status reports covering accomplishments, projected goals and actual/anticipated issues and provide to the COR no later than the 25th of each month.

1.5.18 Primary Point of Contact. The Contractor shall provide a Site Lead (SL) who shall be responsible for the performance of the provided service or work. The name of this person and an alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC and alternate shall be designated in writing to the Contracting Officer within 24 hours after contract award.

1.5.19 Key Personnel. The following personnel are considered key personnel by the Government: SL, and all

Contract Support Specialist. Projected replacement of key personnel must be submitted in writing to the COR and

KO for approval 30 days prior to a replacement. All personnel positions must be completed within 15 business days upon vacancy. Key personnel must be able to communicate fluently in English both verbally and in writing.

Qualifications for all key personnel are listed below:

1.5.19.1 Site Lead (SL). The Contractor shall provide a SL who shall be responsible for the overall performance of the contract to include cost, schedule, and technical performance and provide oversight/supervision of Contractor personnel. The SL shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The SL shall provide supervision of team members, provide task planning guidance, approve task performance plans, and review assignments. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. This not a separate position, but one that shall be combined with one of the following Contract Support Specialists positions under paragraph 1.5.19.2.

1.5.19.2 Contract Support.

1.5.19.2.1 Senior Aviation Airfield Support Specialist (specializing in Aviation, ATC, Airfield Policies, and

Resources Development) The Contractor shall provide a Military Systems Specialist that supports the development of Army aviation, and AAF/AHP regulations, policies, operations, and strategic plans (FAA, DOD, and Army) and have the expertise to coordinate with high-level military organizations IAW with the publications identified in Part 1 and Part 6 of the Performance Work Statement. The specialist will have at least 10 years of professional experience related to this field and at least 5 years of POM experience. This includes a required level of technical, operational, and professional experience working in military and/or Federal Government aviation related fields and experience working with military and/or Federal Government PPBE process related to specific aviation, airfield, and ATC programs. The specialist shall have expertise and experience in the following areas:

• Senior staff-level organizations working resource management and programming for aviation, airfield, and/or ATC programs and must understand military the Mission, Organization, and Structure.

• Be a subject matter expert in MDEP programming related to the POM as it relates to military and/or

Federal Government aviation operations, ATC, and AAF/AHP functions.

• Significant previous experience with military and/or Federal Government aviation, air traffic services, and airfields management or airfield operations.

• Significant experience coordinating and staffing aviation related actions at high levels of military and/or

Federal Government organizations.

• In-depth knowledge of DOD, FAA international civil aviation rules, and other applicable laws, regulations, instructions, and directives as they pertain to airfield standards, ATC, aircraft operations, airfield management.

• Previous experience with military and/or Federal Government aviation, airfields, policies, and capabilities pertaining to AAF/AHPs infrastructure criteria and standards to review HQDA positions.

• Knowledge of ISR related to Infrastructure, Services, and Mission Capacity.

• Knowledge of DOD Siting Clearing House processes, procedures, and Army Aviation mitigation strategies related to energy projects.

• Possess a minimum of a bachelor’s degree in an intensive discipline or major field of study which either provides substantial knowledge useful in managing complex projects or is closely related to the work as described and required by the tasks outlined in the PWS.

1.5.19.2.1.1 Aviation Airfield Support Specialist (specializing in Aviation, ATC, and Airfield Policies and

Resources Development). The Contractor shall provide an Aviation Airfield Support Specialist with a strong background in military and/or Federal Government aviation, air traffic control and airfields operations/management.

The Aviation Airfield Support Specialist must be able to support the development, review, and publication of Army aviation, airspace, and AAF/AHP policies, operations, and strategic plans and have the expertise to coordinate with high-level military organizations. The specialist will have at least 10 years of professional experience related to this field and at least 3 years of POM experience. This includes a required level of technical, operational, and professional experience working in military and/or Federal Government aviation related fields and experience working with military and/or Federal Government PPBE process related to specific aviation, airfield, and ATC programs. In addition, the specialist shall have expertise and experience in the following areas:

• Senior staff-level organizations working resource management and programming for Army aviation, AAF/AHPs, and ATC programs and must understand the military Mission, Organization, and Structure.

• Be a subject matter expert in MDEP programming related to the POM as it relates to military and/or

Federal Government aviation operations, ATC, and airfield functions.

• Have expertise related to General Funds Enterprise Business Systems (GFEBS) to analyze and track MDEP expenditures.

• Significant previous experience with military and/or Federal Government aviation, air traffic services, and airfields management and airfield operations.

• Significant experience coordinating and staffing aviation related actions at high levels of military and

Federal Government organizations.

• In-depth knowledge of DOD, FAA international civil aviation rules, and other applicable laws, regulations, instructions, and directives as they pertain to airfield standards, air traffic services, aircraft operations, airfield management, and operational impact for instrument flight procedures.

• Previous experience with military and/or Federal Government aviation, airfields, policies, and capabilities pertaining to AAF/AHPs infrastructure criteria and standards related to Unified Facilities Criteria and other publications to review, analyze, staff, and recommend HQDA positions.

• Knowledge of ISR related to Infrastructure, Services, and Mission Capacity.

• Knowledge of DOD Siting Clearing House processes, procedures, and Army Aviation mitigation strategies related to energy projects.

• Possess a minimum of a bachelor’s degree in an intensive discipline or major field of study which either provides substantial knowledge useful in managing complex projects or is closely related to the work as described and required by the tasks outlined in the PWS.

1.5.19.2.2 Senior TERPS Support Specialist (specializing in the Quality Assurance in the Development of

Instrument Flight Procedures). The Contractor shall provide Four (4) Senior TERPS Support Specialist that develops Instrument Procedures and provides the first level of quality assurance of contractor’s work. Training and local certifications standards will be IAW Unit SOPs. The Senior TERPS Support Specialist will review all procedure packages and task letters before items are released to government Team Leads or outside agencies. They will support the planning, organizing, managing, and integrating the technical work of other technical experts involving the development and maintenance of Army instrument flight procedures. A Senior TERPS Support

Specialist shall have at least 15 years of professional experience working in military and/or Federal Government aviation related fields and 10 years of experience developing/designing/maintaining instrument flight procedures.

These individuals must be capable of performing work on day one of the contract. In addition, the Senior TERPS

Support Specialist shall have experience in the following areas:

• Review procedure design, development, validation, and evaluation of instrument flight procedures in GPD and PANS-OPS, processes, techniques, models and/or methodologies used to develop complex instrument flight procedures.

• Develop instrument flight procedures in compliance with U.S. TERPS and ICAO PANS-OPS criteria.

• Review NGA Task Letters other forms associated with the design of instrument procedures and FTIP reviews.

• Provide expertise in specific system’s integration with other defense systems as it relates to aviation, airspace, performance-based navigation, and instrument procedure policies.

• Shall be a subject matter expert on system operations relating to TERPS. The specialists shall provide specific knowledge on system interface issues and develop written technical approaches and methodology to support the development of instrument flight procedures.

• Expert experience working and evaluating foreign instrument flight procedures and terminal approach procedures for compliance under ICAO and NATO rules.

• Provide expertise in staffing requirements at high levels of military organizations. The specialists shall have in-depth knowledge of DOD, FAA, international civil aviation rules and other applicable laws, regulations, instructions, and directives as they pertain to airfield standards, ATC, aircraft operations, airfield management and instrument flight procedures.

• Maintenance of instrument flight procedures or work that is closely related to the work as described and required by the tasks outlined in the PWS. Perform design, development, validation, and evaluation of instrument flight procedures in GPD and PANS-OPS, processes, techniques, models and/or methodologies used to develop complex instrument flight procedures.

1.5.19.2.3 TERPS Support Specialist (specializing in Development of Instrument Flight Procedures).

The Contractor shall provide total of nine and a half (9.5) TERPS Support Specialist that can support the planning, organizing, managing, and integrating the technical work of other technical experts involving the development and maintenance of Army instrument flight procedures. Training and local certifications standards will be IAW Unit

SOPs. Military Systems Specialists shall have at least 8 years of professional experience working in military and/or

Federal Government aviation related fields and 4 years of experience developing/designing/maintaining instrument flight procedures. These individuals must be capable of performing work on day one of the contract. In addition, the TERPS Support Specialist shall have experience in the following areas:

• Perform design, development, validation, and evaluation of instrument flight procedures in GPD and

PANS-OPS, processes, techniques, models and/or methodologies used to develop complex instrument flight procedures.

• Provide expertise in specific system’s integration with other defense systems as it relates to aviation, airspace, performance-based navigation, and instrument procedure policies.

• Shall be a subject matter expert on system operations relating to TERPS. The specialists shall provide specific knowledge on system interface issues and develop written technical approaches and methodology to support the development of instrument flight procedures.

• Expert experience working and evaluating foreign instrument flight procedures and terminal approach procedures for compliance under ICAO and NATO rules

• Provide expertise in staffing requirements at high levels of military organizations. The specialists shall have in-depth knowledge of DOD, FAA, international civil aviation rules and other applicable laws, regulations, instructions, and directives as they pertain to airfield standards, ATC, aircraft operations, airfield management and instrument flight procedures.

• Maintenance of instrument flight procedures or work that is closely related to the work as described and required by the tasks outlined in the PWS.

1.5.19.2.4 Junior TERPS Support Specialist (specializing in Development of Instrument Flight Procedures).

The Contractor shall provide a total of two (2) Junior TERPS Support Specialist that can support the planning, organizing, managing, and integrating the technical work of other technical experts involving the development and maintenance of Army instrument flight procedures. Training and local certifications standards will be IAW Unit

SOPs. Military Systems Specialists shall have at least 4 years of professional experience working in military and/or

Federal Government aviation related fields and experience developing/designing instrument flight procedures.

These individuals must be capable of performing work as assigned within specifications of training SOPs. In addition, the Junior TERPS Support Specialist shall have experience in the following areas:

• Perform design, development, validation, and evaluation of instrument flight procedures in GPD, techniques, models and/or methodologies used to develop complex instrument flight procedures.

• Provide knowledge in specific system’s integration with other defense systems as it relates to aviation, airspace, performance-based navigation, and instrument procedure policies.

• Shall provide expertise on system operations relating to TERPS. The specialists shall provide specific knowledge on system interface issues and develop written technical approaches and methodology to support the development of instrument flight procedures.

• Experience working and evaluating foreign instrument flight procedures and terminal approach procedures for compliance under ICAO and NATO rules

• Provide expertise in staffing requirements at high levels of military organizations. The specialists shall have in-depth knowledge of DOD, FAA, international civil aviation rules and other applicable laws, regulations, instructions, and directives as they pertain to airfield standards, ATC, aircraft operations, airfield management and instrument flight procedures.

• Maintenance of instrument flight procedures or work that is closely related to the work as described and required by the tasks outlined in the PWS.

1.5.19.3 Aeronautical Data Information Specialist (specializing in Maintaining Aeronautical Data). The contractor must provide an Aeronautical Data Information Specialist to assist in maintaining critical data for Army non-procedure and procedural instrument flight procedure development. Military Systems Specialists shall have at least 2 years of professional experience working in military and/or Federal Government aviation related fields developing/designing/maintaining aeronautical data. This individual must be capable of performing work on day one of the contract. In addition, the Military Systems Specialists shall have experience in the following areas:

• Aeronautical Information Services, in its mission to create, maintain, and distribute aeronautical data, charts, and associated products for Instrument Flight Procedures (IFP) and IFR/VFR aeronautical source data.

• Have a working knowledge of map definition language, Aeronautical Information Portal access and entries for updating data, ESRI shape files and other ESRI GIS data storage formats.

• Utilize Office software and other software to perform analytical, computational, database query, maintenance, and dissemination functions to include but not limited to, Arc GIS, Micro-station, Google

Earth Pro, IAPA calculator, Aeronautical Content Exploitation System (ACES) database browsers, and document comparison/editing files.

• Possess job related experience, which provides substantial knowledge of processing and maintaining aeronautical data, which is closely related to the work as described and tasks outlined in the PWS.

1.5.20 Identification of Contractor Employees. All Contractor personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced by

Contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Contractor personnel shall identify themselves as Contractor employees when answering Government telephones.

Contractor employees’ emails shall include a signature block that identifies the employee and company name.

The Contractor shall provide their personnel an identification (ID) badge to wear during the contract period. The badge shall be easily identifiable and include employee name, company name and color photograph. Contractor personnel shall always wear the ID badge on the front of their clothing when performing work under the contract, to include attending Government meetings and conferences.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

1.5.21 Contractor Travel. The Contractor maybe required to travel to various location within CONUS during the performance of this contract. All travel requires prior approval/authorization by the Contracting Officer’s

Representative. The COR will give the SL a minimum of one-week prior notification of the estimated travel date.

The Contractor must provide travel receipts prior to submitting for reimbursement on the monthly invoice statement

IAW JTR. Technical Exhibit 4 Estimated Travel.

1.5.22 Organizational Conflict of Interests (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.23 COR. The COR will be nominated by the requiring activity and appointed by the KO by separate letter. A copy of the COR’s appointment letter will be sent to the awarded Contractor identifying the designated duties and limitations of the COR. The COR is authorized to conduct oversight on all tasks or requirements and report observations to the

Contracting Officer. The COR is not authorized to change any terms or conditions in the contract that pertain to cost, schedule, performance, quality, quantity, or other legal aspects of the resulting order.

1.5.24 Contractor Manpower Reporting Requirement. The Contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the

United States Army Aeronautical Services Agency via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://Sam.gov/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2021. Contractors may direct questions to the help desk at help desk at: http://Sam.gov.

http://sam.gov/

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms.

2.1 Definitions.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have private of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services IAW the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms.

AAF/AHPs – Army Airfields and Heliports

ACOM – Army Command

ARSTAF – Army Staff

AOS – Airfield Obstruction Survey

ASCC – Army Service Component Command

ARNG – Army National Guard

ASPS – Aeronautical Source Packaging Service

AT&A – Air Traffic and Airspace

ATC – Air Traffic Control

CMRA – Contractor Manpower Reporting Application

COCOM – Combatant Command

CONUS – Continental United States

COR – Contracting Officer’s Representative

DA – Department of the Army

DOD – Department of Defense

DRU – Direct Reporting Unit

GFE – Government Furnished Equipment

GPD – Global Procedures Design

GPS – Global Positioning System

FAA – Federal Aviation Administration

FAR – Federal Acquisition Regulation

HQDA – Headquarters Department of the Army

IAW – In Accordance With

ICAO – International Civil Aviation Organization

IFP – Instrument Flight Procedure

IMCOM – US Army Installation Management Command

IP – Instrument Procedures

IPR – In Progress Reviews iRAPT -- Invoicing, Receipt, Acceptance, and Property Transfer (formerly WAWF)

JTR – Joint Travel Regulation

MDEP – Management Decision Package

MICC – Mission Installation Contracting Center

MIL – Military

NATO – North Atlantic Treaty Organization

NGA – National Geospatial-Intelligence Agency

NOTAM – Notice to Airmen

OCONUS – Outside the Continental United States

OCAR – Office of the Chief of Army Reserve

PANS-OPS – Procedures for Air Navigation Services – Aircraft Operations

PEG – Program Evaluation Group

PPBE – Planning, Programming, Budgeting and Execution

PWS – Performance Work Statement

QA – Quality Assurance

QASP – Quality Assurance Surveillance Plan

QAE – Quality Assurance Evaluation

QC – Quality Control

QCP – Quality Control Plan

SAMAS – Structure and Manpower Accounting System

SL - Site Lead SL

SOP – Standard Operating Procedures

TOEP – Task Order Execution Plan

UFC – United Facilities Criteria

WAWF – Wide Area Workflow

USAASA – United States Army Aeronautical Services Agency

USAASD-E – United States Army Aeronautical Services Detachment Europe

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Facilities. The Government will furnish necessary workspace to support contractor’s performance of work to include desk space and access to items typical of an office environment for onsite contractors only. Signage for identifying contractor personnel and company designation will be displayed in a prominent location in the workspace.

3.1 Utilities. All utilities in the facility will be available for the Contractor’s use while performing the duties outlined in this PWS. The Contractor shall instruct their employees in utilities conservation practices.

3.2 Government Furnished Equipment (GFE). The Government will provide onsite (USAASA HQs) contractors with office furnishings, computers and software, scanners, printers, email, facsimile, and internet access as required.

Contractors’ offsite will only be provided a computer, software, and email account. Offsite contractors are responsible for shipping their assigned GFE registered or overnight mail to and from USAASA HQ for maintenance.

GFE will be insured for the full replacement value. Authorized GFE shipments will be funded using the contract

Travel CLIN. Contractor personnel are responsible for the replacement cost of lost or stolen property hand receipted to them.

3.3 Documentation/Information. As required, the Government may furnish unclassified and classified documents or literature in support of the tasks described in this PWS. All Government-furnished documents shall be returned to the COR upon request or upon completion of the contract. The Government will also provide access to studies, databases, and documents necessary to accomplish the tasks specified in the PWS. The COR will assist with government coordination, access to relevant agencies and access to government subject matter experts. Under no circumstances will the Contractor be allowed to remove classified material from the Government worksite, leave classified documents unattended or disseminate classified material outside the Government’s worksite.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. General. The Contractor shall furnish all personnel, transportation, materials, supervision, and other items required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1 Telephone/Internet Service. The contractor shall be responsible for providing employees a telephone and internet service. Telephone numbers will be published on the USAASA Phone Roster and other internal and external agencies telephone rosters.

4.2 Secret Facility Clearance. The Contractor shall possess and maintain a SECRET facility clearance from the

Defense Security Service. The Contract employees, performing work on this contract shall have been granted a minimum of an Interim SECRET security clearance from the Defense Industrial Security Clearance Office before starting employment under this contract. The DD 254 is provided as an attachment to the solicitation/contract.

PART 5

SPECIFIC TASKS

5. Basic Services: IAW with the publications listed in Part 1 and Part 6, the Contractor shall provide support to

USAASA in the following areas: Development and integration of the Army’s MDEP to support HQDA G-3/5/7 requirements to resource and sustain the operation of Army airfields and heliports (AAF/AHP) across major and service commands worldwide. Support also includes the strategic development of AAF/AHPs operations and policies, and the HQDA Air Traffic and Airspace (AT&A) Program. The Contractor shall also support

USAASA/USAASD-E in the development and maintenance of U.S. and non-U.S. instrument flight procedures

(IFPs), compliance reviews of foreign IFPs, changes to IFP criteria and policies,…