A02 SOW X-Ray_Maintenance_Service (July 2025).docx

STATEMENT OF WORK

Perform Maintenance and Repair Services for the Digital Radiographic Imaging (X-Ray) System (Blue Grass Army Depot, Richmond, Kentucky)

27 July 2025

1. GENERAL:

1.1 The Blue Grass Army Depot, Richmond, Kentucky, Maintenance/Demilitarization Division renovates 105MM/155MM rounds through the recap process at Building 555. One component of this renovation process is a requirement to perform Digital Radiographic Imaging (X-Ray) inspection of the processed rounds. To accomplish this, an X-Ray inspection system has been installed and integrated into the munitions renovation line at Building 555 in the Ammunition Restricted Area of the depot. This equipment must be operational to prevent renovation line down time, which would result in loss of production, and failure to support customer requirements. Support for regular preventive maintenance, as well as on call support for unscheduled maintenance and repair services is required to ensure this equipment is available to support production.

2. SCOPE OF SERVICES:

2.1 Maintenance and Repair Support.

2.1.1 Blue Grass Army Depot has a requirement to procure services for repair of the BGAD Digital Radiographic Inspection (DRI) system. The contract will establish labor, travel and per diem rates for repairs as needed and allows for purchase of parts. This request covers the requirement to perform preventive maintenance services, as well as timely repair services for the 105MM/155MM Digital Radiographic Imaging (DRI) on an on-call basis for the 105MM renovation line at Building 555 at the Blue Grass Army Depot, Richmond, KY.

2.1.2 The services to be performed are troubleshooting and repair of X-ray producing equipment (linear accelerators) as required. The contract will provide set costs for travel, per diem, and hourly repair rates. It will also allow for purchase of parts. The service is considered enduring, and special technical skills, training, and experience are needed by the technicians to accomplish the repairs.

2.1.3 The services are required to repair X-ray equipment when breakdowns are experienced, in order to support production operations with quality assurance X-ray requirements. The services require skilled expertise which is not available in house. Limited troubleshooting and repair can be accomplished with in-house personnel with assistance from the vendor. Training has been provided to BGAD personnel from the X-ray vendor to troubleshoot to a limited extent.

2.1.4 Vendor shall maintain a log documenting hours spent on repair and/or preventive maintenance activities, to include the name of the individual requesting the service. Documentation will be provided to the Blue Grass Army Depot POC monthly, or upon request.

2.1.5 Vendor shall provide documentation of preventive maintenance completed and will provide regular preventive maintenance services as prescribed in the X-Ray inspection system operator/maintenance manual. Documentation will be provided to the Blue Grass Army Depot POC monthly, or upon request.

2.1.6 Vendor shall provide live customer service via telephone help desk. The help desk shall provide access to expert guidance for repair of the system and its components. The help desk shall be available during the hours of 6:30 AM to 5:00 PM Eastern Time, five days per week, excluding federal holiday observances. A qualified technician shall confirm telephone call and begin resolution within one hour. When telephone support will not provide issue resolution, on-site technical support will be immediately initiated by the awardee, with local support and be on-site at BGAD within two hours.

2.1.7 Repair/Maintenance technicians shall be capable of working in the restricted area of Blue Grass Army Depot without escort. This requires that each technician successfully pass a background check with no expense to the government and be able to apply for and obtain a “No Escort Required” BGAD visitor’s badge. Repair/Maintenance technicians shall fully familiarize themselves with Blue Grass Army Depot radiation safety program prior to performing any preventative maintenance or repair work.

2.1.8 Repair/Maintenance technicians shall undergo government-provided training/orientation session that is sufficient to become familiar with the 105MM recap process, to include the radiographic inspection system.

2.1.9 All Repair/Maintenance technicians shall remain in good standing with law enforcement and government authorities in order to maintain access to the BGAD restricted area unescorted.

2.1.10 Repair/spare parts. Vendor to consult the aforementioned X-Ray inspection system operator/maintenance manual and will consult with Blue Grass Army Depot subject matter experts for identification of spare and repair parts to keep on inventory. BGAD subject matter experts will provide a history of parts replaced on the system.

2.1.11 Work Schedule: BGAD Production schedule is typically Monday through Thursday from 6:30 AM to 5:00 PM. Weekend work is performed periodically on Friday and Saturday

2.1.12 Vendor shall assume liability for personal or property damages incurred during, and as a result of, delivery and installation of any parts or components.

2.1.13 Proposal packages will outline potential hourly rates as well as overtime rates.

2.1.14 Contract duration will be for one year (base), with one option year.

2.1.15 The awardee shall also supply all the necessary hardware, software, materials, tooling, rigging and supplies to work and perform maintenance and repair of the equipment.

2.1.16 System Familiarization.

2.1.16.1 Awardee will be provided with, and read and become familiar with, the Operation/Maintenance manual for the X-Ray system in use supporting the 105MM renovation operations at Blue Grass Army Depot.

3. SAFETY REQUIREMENTS:

3.1 Project location is within the Blue Grass Army Depot Restricted Area. All BGAD Safety Requirements will be in effect for this project. Reference the contract clauses for more specific information regarding Safety Requirements, OSHA, and Corps of Engineer EM 385-1-1 safety manual requirements.

3.2 Contractor Employees shall utilize, at a minimum, appropriate personal safety equipment including hard hats, reflective vests, safety glasses, hearing protection, steel toe boots, and any other PPE. All work shall be in accordance with Corps of Engineer EM 385-1-1 Safety Manual, federal, state, local, and Department of the Army (DA) policies.

3.3 All Occupational Safety and Health Administration (OSHA) current laws and regulations shall be observed and practiced during all activity related to this project.

3.4 Contractor understands that there is inherent exposure risk to ordnance on the Depot.

The Government will make every reasonable attempt to minimize the Contractor’s exposure to this ordnance. However, the Contractor understands that by accepting work within the Depot that the Contractor assumes any risk or liability from exposure to ordnance located at BGAD.

3.5 All contractor personnel shall adhere to Department of Defense Instruction (DODI) 1010.15, Smoke Free DOD Facilities, 2 January 2001 and Army Regulation (AR) 600-63 Personnel – General, Army Health Promotion, 7 September 2010, which states that smoking is only permitted in designated areas. Approved smoking areas will have signage that indicates designated smoking area.

3.6 Depot Fire Department emergency response phone number is 859-779-6911 from a mobile phone. Madison County EMS is not allowed on the Depot. Dialing 911 from a mobile phone will not provide access to BGAD emergency services.

4. SECURITY REQUIREMENTS:

4.1 The project is located within the administrative and restricted area of BGAD meaning security requirements are in effect which includes antiterrorism requirements. The Contractor will adhere to the following requirements:

4.2 AT Level I Training. All contractor employees requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees. AT Level I awareness training is available at the following website: https://Jkodirect.jten.mil.

4.3 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.4 iWATCH Training. The contractor shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR.

This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR within 60 days after contract award.

4.5 OPSEC Training. Per AR 530-1 Operations Security, contractor employees must complete Level I OPSEC Awareness Training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

4.6 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

5. APPLICABLE DOCUMENTS:

5.1 The following documents form a part of this request to the extent applicable herein. Unless otherwise indicated the below requirements shall apply.

NFPA National Fire Protection Act.

NEMA National Electrical Manufacturers Association.

BGAD Regulation 385-1 The Blue Grass Army Depot Safety Program.

BGAD Regulation 200-1 Environmental Stewardship.

Latest Edition of Unified Facilities Criteria.

Latest Edition of National Electrical Code.

Latest Edition of National Plumbing Code.

Latest Edition of all applicable ASTM Standards.

Latest Edition of International Building Code.

29 Code of Federal Regulations, Labor.

Army Regulation (AR) 380-5, Department of the Army Information Security Program.

Army Regulation (AR) 25-1, Army Knowledge Management and Information Technology.

Army Regulation (AR) 25-2, Information Assurance

NIST (National Institute of Standards & Technology) SP 800.34 (Rev.1)

Service Organization Control (SOC 2) Type II audit reports

Data at Rest (DAR) encryption policies and procedures

AR 750-1 Army Materiel Maintenance Policy

5.2 Prescriptive references. Requirements in this SOW notwithstanding, applicable portions of the following standards and regulations shall be met.

21 CFR 1020.40

29 CFR 1910

A-A-208

ACI 318-05

ANSI N43.3

ASHRAE 55

ASHRAE 62.1

ASHRAE 90.1

ASTM D-3951

ASTM E-1025

ASTM E-1255

ASTM E-1411

ASTM E-1742

ASTM E-2726

ASTM E-2737

IEC 61131

IEEE 802.3

IEEE 802.11

NFPA 70

NFPA 496

5.3 Informative references. The following shall be used to guide design decisions and/or provide correct interpretation of specific design objectives.

MIL-DTL-45195F (AR)

ARRCOM DMWR 9-1300-0000-J1

6. POINTS OF CONTACT:

6.1 Points of Contact for additional information are noted below:

Daniel Ramsey, (859) 779-6496, email: boss.d.ramsey.civ@army.mil

Bobby Shuler, (859) 779-6778; email: bobby.j.shuler.civ@army.mil

Security Information: (859) 779-6380

7. PROCESS FLOW LAYOUT:

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