A02 - SOW Shelving.docx

Statement of Work (SOW) Repair and Installation of Evidence Shelving Units Southeast Laboratory

1. Mission

The mission of the Drug Enforcement Administration (DEA) is to enforce the controlled substances laws and regulations of the United States and bring to the criminal and civil justice system of the United States, or any other competent jurisdiction, those organizations and principal members of organizations, involved in the growing, manufacture, or distribution of controlled substances appearing in or destined for illicit traffic in the United States; and to recommend and support non-enforcement programs aimed at reducing the availability of illicit controlled substances on the domestic and international markets.

2. Background

The DEA Southeast Laboratory (SFL4) is the regional laboratory for the handling of all federal drug evidentiary analysis in the Southeast and Caribbean regions of the United States. Part of SFL4’s mission is to provide short and long termed storage, maintaining the chain-of-custody, and disposition of drug evidence obtained by DEA. In order to assist in achieving SFL4’s mission and performance goals, SFL4 utilizes a large vault area with movable shelving and mechanical pallet racking system to maintain a large volume of evidence stored in boxes, pallets, and bins with heat sealed evidence envelopes.

3. Project Scope The Drug Enforcement Administration (DEA) Southeast Laboratory (SFL4) is seeking a contractor capable of providing on-site repair services and installation of shelving units utilized for storage (temporary and long termed) of evidentiary boxes and heat-sealed evidence envelopes. This project will allow 6 evidence specialists to move the pallet racks and movable shelves with ease, while still facilitating an environment where the staff can move about the vault space in forklifts for the purpose of moving evidence boxes, pallets, and bins containing heat sealed evidence envelopes.

On-site services shall be provided by employees of the contractor. Third party vendors or sub-contractors shall not be permitted. This contract shall include all parts, labor and travel costs associated with the service or maintenance.

Contractor is to provide:

· Replace existing tracks for shelving units.

· Replace shelving units (heavy duty) with 3 prong handle with aisle.

· Mechanical assist pallet racking system (heavy duty) with a load capacity per bay to be at least 16,000lbs and maximum load per carriages (row) to be at least 24,000 lbs.

4. Personnel All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The Government expects the Contractor will employ persons of integrity and trustworthiness. DEA will require the contractor to provide a list of all personnel and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract ten (10) business days prior to starting work. The Division Security Officer or delegated DEA employee will run criminal checks on all personnel assigned to this contract. All contractors shall be approved by DEA before access to a laboratory or facility is authorized. While in the facility, the contractor's team shall be escorted at all times. When inside the building, all workers must comply with the laboratory’s safety and security regulations.

Workers will not show up at the site, without coordination with the SFL4’s Task Monitor.

5. Reporting The Contractor shall make available weekly individual Activity Reports to the Task Monitor with: description of tasks and work efforts; work performed in the reporting period; any concerns or comments.

The Contractor shall make available monthly documentation to the Task Monitor with:

· Total dollars expended submitted in spreadsheet format;

· Other documentation as needed to reconcile against submitted invoices;

· How much progress in the work has been done and what is left for project completion.

Documentation shall be provided monthly for comparison with invoices.

6. Special Material Requirements Any special materials or equipment needed to conduct the work agreed upon is to be provided by the contractor.

7. Other Unique Requirements Contractor will coordinate with the Task Monitor to clear any required areas for contractor necessary equipment (e.g., contractor fork lifts).

8. Place of Performance Southeast Laboratory, 2205 NW 132nd Place, Miami, Florida 33182.

9. Hours of Operation The DEA Southeast Laboratory is open Monday through Friday, from 6:00 a.m. to 4:30 p.m. and it is closed during the weekends and Federal holidays. Normal core hours of operation for the laboratory are 8:00 a.m. to 4:30 p.m., Monday through Friday, unless otherwise required by the Government in support of DEA’s mission. If the contractor requires work to be done outside core hours of operation, these hours shall be coordinated with and approved by the Task Monitor.

10. Closure of Government Offices: Holidays, Special Events, and Unscheduled Events A. The Contractor shall establish a holiday schedule that coincides with the Government’s schedule. In accordance with the Service Contract Act, the following is a list of Government holidays:

1. New Year’s Day

2. Martin Luther King, Jr. Day

3. President’s Day

4. Memorial Day

5. Juneteenth Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Christmas Day

B. Government holidays are not billable unless work is actually requested by the Government and performed on those days. Work performed on holidays shall be billable (after approval by the Contractor) at the negotiated rate. Should a holiday fall on a weekend, the day designated by the Government shall be recognized as the holiday.

C. There are certain types of irregularly occurring situations that may prompt the Government to close the offices where contractor personnel are working, either on a national, state, local, or site-specific basis. This closure may occur at any time before or during the work day. Examples of such situations include, but are not limited to: Presidential or agency-declared states of imminent danger (e.g., bomb threats); Presidential or agency-declared administrative leave (e.g., Christmas Eve, Inaugural Day); inclement weather (e.g., hurricanes, severe tropical storms, flooding); and infrastructure emergencies (e.g., burst water pipes, power outages), or local activity early dismissal. When such situations occur, the contractor may bill the Government for only the actual hours worked up to the time of the official closing, unless work is specifically requested by the Government and performed on those days (after approval by the Laboratory Director). Work performed on days when government offices are closed for unanticipated reasons shall be billable at the regular unit rate.

D. The contractor will not be reimbursed for contractor employee attendance at DEA functions held during normal working hours, i.e., DEA celebrations, picnics, etc.

11. Period of Performance This contract shall cover fiscal years 2024-2025 beginning August 26, 2024 and ending August 25, 2025.

12. Billing Invoices shall be prepared on a quarterly basis and submitted electronically to Process Coordinator, Office of Forensic Sciences at Invoice.Forensic@dea.gov.

13. Inspection and Acceptance All work completed (shelving or pallet rows) are subject to review and approval by the Task Monitor. The Task Monitor will return written comments and/or approvals within ten (10) business days of date completion submitted by the Contractor.

14. Task Monitor and Point of Contact Kris Carrasco, Team Lead Evidence Specialist, Drug Enforcement Administration, Southeast Laboratory, 2205 N.W. 132nd Place, Miami, Florida 33182, telephone number 571-776-2007, is the designated Task Monitor and Point of Contact under this order.

The Task Monitor is responsible for receiving, inspecting and accepting all services provided under the order in accordance with the terms and conditions of this contract. The Task Monitor does not have the authority to alter the contractor’s obligations under the contract or to modify any of the expressed terms, conditions, descriptions or cost to the agreement. Any contractual alterations/changes to the contract shall be accomplished by the Contracting Officer only and shall be issued in writing and signed.