A02_SOW_DEA Dallas Field Division Vehicle Gate.pdf

DEA STATEMENT

OF WORK -

DALLAS FIELD

DIVISION MAIN

VEHICLE GATE

This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described.

General Requirements, specifications and system components.

DEA Vehicle Gate Installation

SECTION I - GENERAL REQUIREMENTS

1.01 Summary Of Work

DEA Office of Security Programs will review all vendor contract proposals for technical accuracy, completeness, and suitability, and will make the final determination of selected security vendor based on the lowest price technically acceptable bid. This summary applies to the procurement, installation, training and implementation of an integrated Vehicle Security Gate for the site described. The contractor shall furnish all labor, management, supervision, tools, materials, equipment, incidental engineering, and transportation necessary to install vehicle barrier system. Use of subcontractors and/or other vendors to install and maintain any or all of the gate system(s) (other than cabling, conduit, and power) must be approved in advance by DEA Headquarters, Physical Security Section. GSA or open market pricing shall be used, whichever is more advantageous to DEA.

1.02 Systems, warranties and maintenance

The work included as specified herein and as shown on the contract drawings consists of, but is not limited to, the following:

a. Warranty coverage

b. Submittals and shop drawings

c. Maintenance and service support

1.03 Preexisting conditions

The contractor shall schedule a site visit to check all existing conditions and be satisfied with the conditions under which the work is to be performed before submitting the project bid. Contact Jose Roman at Jose.I.Roman@dea.gov - 571.324.7501

214.882.1232 to schedule. No allowances shall be made for any extra expense due to the contractor’s failure or neglect to discover prior conditions affecting the work, to include hardware and labor necessary to complete the work.

1.04 Location of Work

Dallas Division, 10160 Technology Boulevard, East, Dallas, TX 75220

1.05 Equipment

All equipment provided must be fully compliant with NDAA H.R. 5115 also known as the John S. McCain National Defense Authorization Act, as well as, Trade Agreements Act (TAA) FAR 52.255-5. TAA compliance applies to all equipment provided for the project, not solely products listed on the GSA Schedule Contract.

Substitution of equipment after bid approval will occur only when there is a significant advantage to the client agency, created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall make the DEA representatives aware of the new equipment and shall provide DEA the new information. At the DEA’s discretion, the option to accept or reject the substitution will then be exercised.

1.06 Coordination

A. Project coordination. For ISPS funded projects, Contractor shall coordinate all project activities with the local DEA representative and the assigned ISPS Security Specialist.

B. Job site administration. Contractor shall provide an onsite project manager who shall maintain coordination with the DEA and completely inform the DEA representative of project status on a weekly basis or as agreed.

C. Other trade coordination. Contractor shall closely coordinate all work with other trades. It is the contractor’s responsibility to understand the scope of work of all other trades that affect the Security System to ensure that all power, cabling, networking, raceway, backboards, pull-strings, hardware, patching, painting and other services are included in the project.

The contractor who delivers a fully functional Security System must supply those services not provided by other trades.

1.07 Regulatory Requirements

Work on or within the scope of this project shall be in accordance with but not limited to the following codes, rules and regulations.

a. Appropriate local government codes

b. National Electric Code (NEC)

c. Uniform Building Code

d. National Fire Code (NFPA - 1)

e. Whole Building Design Guide (UFC 4-022-03)

f. ASTM F2656/F2656M-20, Standard Test Method for Crash Testing of Vehicle Security Barriers

1.08 Submittals of material lists, technical information sheets and variances

A. Bidding Proposals:

1. When submitting a bid proposal please list the following information for each item on bid:

a. Item Quantity

b. Model Number (please use a part/model number that will allow retrieval of part information from any internet search engine).

c. Description: allow for an accurate description of part/device

i. Bad Example – 1076CG Rcsd,3/4 Dia,Stl,Dr

ii. Good Example – Door Contact, Recessed Steel Door Mount, ¾” diameter.

d. Price Each

e. Price Total (example: If there are 10 items specified for the project then this column would be the total of the price each column times ten).

f. Labor as a separate item.

B. Prior to the deadline for submittals, the contractor shall submit the following:

1. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

2. Product technical information sheets for each principal component in the proposed system and subsystem, including cable, wire and wire marking devices. The specific model number(s) must be identified within the technical information sheet (highlighted).

3. A statement listing every technical and operations parameter wherein the submitted equipment varies from that which was originally specified. If the contractor fails to list a particular variance and his submittal is accepted, but it is subsequently deemed to be unsatisfactory because of an unlisted variance, the contractor must replace or modify such equipment at once and without cost to the DEA.

4. A statement to the effect that the contractor has read and understood this statement of work and agrees to fully abide by it, as further detailed by the specific security plans to be provided by DEA.

5. A statement to the effect that at least one technician who has been formally trained, certified and experienced in the construction, restoration, and operation of various active vehicle barrier systems, electronics, electrical systems, controls, and other related work will be involved in the installation and programming of every component of the overall security system.

C. As Built/CAD drawings for lease upgrades and/or new builds will be submitted to DEA for approval prior to commencement of site work or fabrication work. These drawings shall include but not be limited to the following:

1. Building floor plans and site plan showing location of all devices and proposed routes for interconnecting conduits and interconnecting cable runs.

2. Interior elevations of each typical security cabinet, layout and all interfacing items associated with the cabinet.

3. Point to point wiring diagram showing quantity and type of wire used for each device. Typical manufacturer’s drawings are not acceptable.

4. Catalog cut sheets of all equipment and devices with proposed model numbers and options highlighted or arrowed.

5. Accurate location of all installed equipment under the specifications using the same device and symbol legend or notations.

6. Upon completion of the project, these drawings shall be transmitted to the attention of DEA security representative (ISP) at DEA HQ, 8701 Morrissette Dr., Springfield, VA 22152. All drawings must be submitted in soft copy.

D. The Contractor shall coordinate and host a training session, with gate specific “hand-books”, for the maintenance and operation of the new system.

1.09 Licenses and Permits

The contractor shall at the time of the proposals be fully licensed to perform all specific tasks by the local authority at the job location. The licensing may include but not be limited to a valid state Electrical Contractor, Low Voltage System Contractor, Alarm Operator and local business license.

1.10 Warranties

A. The contractor shall guarantee all equipment and systems for a period of one year commencing with the acceptance of the vehicle gate as fully functional by the DEA. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery, and reinstallation and retesting.

B. Requests for non-emergency service placed by the owner/occupant by 10:00AM Monday through Friday shall be responded to before 5:00PM that day. Non-emergency items are those that do not secure the perimeter or high security areas.

C. Emergency Service Requests will be met within a four (4) hour reporting window. If the criteria for an emergency is not met (failure of a perimeter or high security room securing device) the billing will go to the DEA.

SECTION II - GENERAL SYSTEM SPECIFICATIONS

2.01 Scope

The vehicle gate contract is intended to provide complete installation services for any new vehicle gate and components. The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, software, hardware and transportation necessary to effectively and efficiently fulfill all the requirements of this Statement of Work (SOW).

Required services by the contractor include, installation of security gate, complete operational testing of the barrier system, cleaning of the worksite by removing all construction debris and restoring distributed areas.

2.02 Description of the System

Provide the design to construct vehicle sliding or swing gates to permit vehicle entrance with electric powered gates. The gates shall be sized to accommodate a tractor-trailer, small crane and emergency vehicles such as aerial ladders, pumper trucks, etc.

The gate controls shall be located the guard shack and other locations specified by the local DEA office. Security Barriers must be certified to meet performance for vehicle size and speed specific to the facility under ASTM F2656/F2656M-20, Standard Test Method for Crash Testing of Vehicle Security Barriers.

The installed security gate shall be the height of the existing perimeter fence. Installation of Bollards shall be rated (ASTM F2656).

Controls for the gate operator are to be configured as stand alone, three (3) button units installed in the adjacent guard shack.

2.03 Electrical

The Contractor shall provide an electrical design to service power to the security gate. Service power will be tied into the existing electrical infrastructure. The contractor will hire the necessary electrical subcontractors to make all necessary connections for the electrical.

Provide drawings that show the location of the tie-in point for the new electrical service.

2.04 Access Control System

Not Applicable

2.05 Cleaning

Clean up debris and unused material, and remove from the site. All green debris to be disposed of or recycled per city/county ordinance.

SECTION III - SYSTEM COMPONENTS

3.0 General

All devices, wire, and equipment shall be listed by the Underwriters Laboratory or be Factory Mutual approved. Devices will be installed in full accordance with UL and manufacturer’s installation guides and requirements. All systems must be fully functional at the time of acceptance testing. Conflicts between manufacturer’s recommendations, specification, and/or contract documents must be reported in writing to the designated DEA Security Specialist.

3.1 Vehicle Gate System

A. Vehicle gates shall be controlled by a standalone gate operator configured and installed in the adjacent guard shack. The gate operator must be on the protected side of any fencing or other physical barrier. The gate operator must have pushbutton operation, not accessible from the unprotected side of any fencing. Gates and operators must be appropriate for the size, location, and environmental conditions at the site.

B. Technicians providing installation or service for ACS must be formally trained and certified by Software House. Contractor shall make connections to the DEA provided network and mark all cabling appropriately.

All panels and card readers must be updated to the latest firmware at the time of installation

C. Emergency Knox Box’s will be provided at all locations required by the local Authority Having Jurisdiction (AHJ).

Appendix 1: Example Bid Format

Qty Model Manufacturer Description Each Total 2 1076CG Big Company Door Contact Recessed Steel $7.63 $15.26 12 RY-24L Little Company Form C Door Release Relay, 24V DC Input $14.96 $179.52 1 AX-084C Medium Company Central Exchange Unit for 8 door and 4 master $892.64 $892.64