A02__PWS_SG_Vault_Pumping_Draft_Sources_Sought_1.pdf

Performance Work Statement

Vault Restroom Pumping Services at Stony Gorge Reservoir

Dated: September 27, 2021

Part A – General Information:

1. Introduction: The purpose of this contract is to provide Vault Restroom Services (sewage disposal services) for nine (9) stationary dry vault restrooms located at various locations, and two (2) floating dry vault restrooms at Stony Gorge Reservoir, Glenn County, Elk Creek, CA. There are nine (9) stationary dry vaults and two (2) floating dry vaults located at Stony Gorge Reservoir: six (6) stationary dry vaults each having two tanks measuring 6-foot x 5-foot 8-inches and having a holding capacity of 1,000 gallons per tank; three (3) stationary dry vaults each having one (1) tank measuring 6-foot x 5-foot 8-inches and having a holding capacity of 1,000 gallons; and two (2) floating dry vaults each having one (1) tank measuring 6-foot x 5-foot 8-inches and having a holding capacity of 1,000 gallons.

2. Points of Contact: Contracting Officer’s Representative (COR): Yesenia Juarez, Realty Specialist, Water and Lands Division, Willows, CA, Telephone Number: 530-892-6242

3. Estimated Quantity Line Items: All Line Items with quantities are estimated-quantity Line Items.

The quantities are estimated amounts and are not guaranteed amounts. The contractor will only be paid for work actually performed. At no time will the contractor exceed the estimated quantity on any estimated quantity Line Item. The contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches

75% of the estimated quantity of any estimated quantity Line Item, the contractor will notify the

Government’s Contracting Officer and the COR in writing by fax or e-mail within two (2) calendar days.

Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will establish the new estimated quantity that the contractor shall not exceed without another modification. Every invoice will be accompanied by a full accounting of each Line Item being billed, the actual quantity being billed and supporting documentation to support the actual quantities.

Period of Performance: This purchase order shall be for a Base Year of 9 months and four (4) 9-month

Option Years. The Option Years will be exercised based on the performance of the Contractor and the existing need for the services by the Government. The Period of Performance reads as follows:

Base Year……………. May 1, 2022 thru April 30, 2023

Option Year I………... May 1, 2023 thru April 30, 2024

Option Year II……….. May 1, 2024 thru April 30, 2025

Option Year III………. May 1, 2025 thru April 30, 2026

Option Year IV………. May 1, 2026 thru April 30, 2027

4. Invoicing: The contractor shall submit an itemized invoice in accordance with FAR 52.212-04(g) monthly. The Contractor shall invoice for units actually serviced and provide a detailed invoice referencing each vault by name.

DRAFT

5. Payment: Payment shall be made monthly in arrears at the contract unit price for services performed in accordance with the pricing schedule and as described herein. The Government shall pay the

Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

Part B – Work to be Performed:

1. General Information: The Contractor shall furnish all labor, materials, equipment, transportation, and supervision to provide the vault restroom services (sewage disposal services) at Stony Gorge

Reservoir. In addition, the Contractor shall be required to comply with all Federal, State, County, and other laws and regulations governing the disposal of sewage under this contract. The contractor shall also be solely responsible for obtaining any licenses or permits that may be required for performance of this purchase order. Any cost involved in obtaining licenses or permits shall be at the expense of the

Contractor.

2. Summary Stationary Vaults:

Stony Gorge Reservoir: Stationary Vault Restrooms with two (2) each 1,000 gallon holding tanks…six (6) each. Stationary Vault Restrooms with one (1) each 1,000 gallon holding tank…three (3) each. Floating Vault Restrooms with one (1) each 1,000 gallon holding tank…two

(2) each.

3. Scope: The Contractor shall pump out the vault restrooms at Stony Gorge Reservoir three (3) times during the open season of the park, generally April 1st through October 15th. The Contractor shall also respond to and comply with up to three (3) on-call, emergency services for a minimum of four (4) vault restrooms to be serviced during each Option Year, as exercised.

4. Location:

Stony Gorge Reservoir: Located off of Highway 162, approximately 25 miles West of Willows, California, in Glenn County. Stationary vault locations at Stony Gorge are as follows: The Pines

Group site one (1) double tank vault; Grimy Gulch I one (1) double tank vault; Grimy Gulch II one

(1) double tank vault; Skipper’s Point one (1) double tank vault; Skipper’s Point (boat launch) two

(2) floating single tank vaults; Elk Hill one (1) single tank vault; Rocky Point one (1) single tank vault; Hidden Point one (1) single tank vault; Figs Orchard I one (1) double tank vault; Figs

Orchard II one (1) double tank vault.

5. Work Statement: All work shall be in accordance with the best industry standard. At a minimum, each service shall require the following:

Pumping Services: The Contractor shall –

i. The Contractor shall pump at three (3) intervals all 11 of the stationary vaults. All garbage and sewage shall be removed from the vaults and they shall be recharged with one (1) gallon of a fragrant deodorant chemical and 50 gallons of water.

ii. The Contractor is responsible for any spills that occur during the pumping process. These spills shall be immediately cleaned to leave the surrounding area of the spill contaminate free.

The Contractor is responsible for the proper disposal of this material.

iii. The Contractor shall respond to and comply with up to three (3) on-call, emergency services for a minimum of four (4) vault restrooms to be serviced during each Option Year, as exercised.

6. Vehicle Speed: Contractor vehicle operators shall follow the mandatory speed limits of 5-10 miles per hour throughout all areas of the reservoirs for the safety of visitors, their pets, and park employees.

7. Deliverables: The Contractor shall pump and clean the vaults at three (3) intervals, once following the Memorial Day Holiday weekend, once following the July 4th Holiday, and the end of the season following the Labor Day Holiday weekend. The Contractor shall respond to and comply with up to three (3) on-call, emergency services for a minimum of four (4) vault restrooms to be serviced during each Option Year, as exercised.

Part C – Government Responsibilities

1. Inspections: The Government shall inspect the Contractor’s performance in all functional areas under this contract and shall reserve the right to use whatever additional surveillance procedures are deemed appropriate. Contractor services shall be inspected using the random sampling method, the planned sampling method, and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its discretion at any time.

2. Performance Assessment Plan:

a. Monitoring Performance: During the course of the evaluation period, the COR will track

Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor’s performance during the period being evaluated. At the end of the period, the COR will assess the Contractor’s performance in accordance with the Quality Assurance

Surveillance Plan (QASP) and report to the Contracting Officer.

b. Contractor Self-Assessment: Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the

Contracting Officer. The self-assessment shall be submitted not later than five (5) working days after the end of each evaluation period. Where deficiencies in performance are noted, the

Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment re-calculation determination.

c. COR Recommendation: The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting

Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR’s draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the

COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

d. Payment Determination: The Contracting Officer may meet with the COR to discuss the COR’s report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed and the resulting payment to be made. A copy of the determination will be provided to the Contractor not later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment re-calculations are unilateral decisions made solely at the discretion of the Government.

e. Payment Re-Calculations: Notwithstanding any other clause of this contract, payment re-calculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

f. Quality Assurance Surveillance Plan: The QASP is one evaluation method the Government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the Performance Work Statement. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the

Government under any other provision of the contract in determining the quality of the Contractor’s performance.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Performance Requirement

Summary

Acceptable Quality Level Means of Measurement

Contractor shall comply with the

Performance Work Statement

a. Timeliness –

Completion of all deliverables in accordance with schedule 95%

b. Quality –

All work is performed to industry standards 95%

Periodic Surveillance and

Inspection by the Government