A02 PWS Mechanical Test Machines 2021.doc

Performance Work Statement (PWS) 23 Mar 2021

1.0 Project Title:

Calibration, Maintenance, and Repair Services for Universal Mechanical Test Machines and Accessories Located at the Aberdeen Test Center (ATC)

2.0 General:

The contractor shall provide all personnel, equipment, tools, materials, transportation, supplies, supervision, labor, and non-personal services required to execute the services described in this Performance Work Statement (PWS). The services to be conducted by the contractor include instrument calibration, preventive maintenance, and on-site remedial repairs. The contractor shall provide services as specified in accordance with (IAW) all terms, conditions, general and special contract requirements, specifications, drawings, attachments and exhibits contained herein or incorporated by reference.

3.0 Scope:

This is a non-personal services contract to provide yearly calibration, maintenance, and emergency repairs for 6 universal mechanical test machines for the Materials and Measurements Test Branch (MMTB) located at the Aberdeen Test Center (ATC).

4.0 General Description of the Services Required / Background:

The Aberdeen Test Center’s (ATC) Materials and Measurements Test Branch (MMTB) owns and operates 6 universal test machines. The machines are used to support many tests over every directorate within ATC and must be kept in good condition to allow this support. To ensure that the machines are in good working order a yearly calibration verification is required along with yearly preventive maintenance. In the event a machine component fails, the contractor shall provide parts and on site remedial repair services as needed. Failure to calibrate and maintain these instruments would result in the failure of critical components of the machines and lead to inaccurate and unreliable performance. Many tests at ATC would be impacted.

5.0 Contracting Officer Representative (COR):

5.1 The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

· Assure that the Contractor performs the technical requirements of the contract.

· Perform inspections necessary in connection with contract performance.

· Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

· Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

· Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies.

· Coordinate availability of government furnished property, and provide site entry of Contractor personnel.

5.2 A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5.3 The contractor's Field Service Engineer shall report to the Contracting Officer's Representative (COR) before and after service work is accomplished. The contractor shall prepare and maintain complete maintenance records on all equipment under the contract. These records shall be made available for review by the Government during contract performance. A copy of any service reports and calibration records shall be provided to the COR within five days of service.

6.0 Period of Performance:

The period of performance shall be from the time of award plus twelve months, with an additional two optional 12 month periods.

· Base Year = 12 Months

· Option Year 1 = 12 Months

· Option Year 2 = 12 Months

7.0 Place of Performance:

The work to be performed under this contract must be performed at the Aberdeen Test Center (ATC). All equipment listed in Appendix A of this PWS is housed at ATC in building 400.

8.0 Hours of Normal Operations:

ATC works a 9 day / 80 hour work schedule. The normal work hours are 0700 – 1630 every Monday through Thursday. The first Friday of the pay period the normal work hours are 0700 – 1530 while the second Friday of the pay period is not worked (called a regular day off (RDO)). The contractor is responsible for conducting business during these hours of normal operation except during federal holidays or when the government facility is closed due to local or national emergencies.

All scheduling of service shall be coordinated between the contractor and the contracting officer’s representative (COR).

9.0 Applicable Documents:

Calibrations shall comply with American Society for Testing and Materials (ASTM) standard documents to include:

· ASTM E4

· ASTM E83

· ASTM E2309

10.0 Calibration, Preventive Maintenance, and Remedial Repair Services:

10.1 General: The contractor shall provide an annual onsite preventive maintenance and calibration service on a firm fixed price basis on all equipment listed in appendix A of this PWS during the period of performance specified in section 6. The contractor shall also provide remedial repair services as needed on all systems and equipment listed in Appendix A of this PWS.

10.2 Preventive Maintenance (PM): The 6 machines listed in Appendix A are required to have yearly preventive maintenance. This service will include all recommended maintenance by the machine manufacturer.

10.3 Calibration: Listed in Appendix A are all items that require a calibration verification. There are 4 types of calibrations to be performed.

10.3.1 Force: There are a total of 11 force transducers that require calibration; 9 in both tension and compression and 2 only in one direction (Tension or Compression). The 60BTEC47062 Baldwin machine requires two separate force verifications; the first is of the load readout of the software and the second is the verification of the analog output through an output voltage card on the machines controller. This results in a total of 12 force verification/calibration reports.

10.3.2 Displacement: All 6 machines listed in Appendix A of this PWS require Calibration verification of their position/displacement transducers. The 60BTEC47062 Baldwin machine requires two separate displacement verifications; the first is of the displacement readout of the software and the second is the verification of the analog output through an output voltage card on the machines controller. This results in a total of 7 displacement verification/calibration reports.

10.3.3 Extensometers: Four extensometers may be required to be calibrated annually.

10.4 Additional Calibration and Remedial Repair Services: Additional calibration and repair services will be required as needed. When a machine or a component of a machine fails, the contractor shall supply replacement parts and/or onsite service engineers to fix problems with the machines. Many times when a machine fails it will require recalibration.

10.5 Remedial Repair Service Call Response: The Contractor shall respond to a repair service request within 48 hours. Service repair calls will occur when test machine and or components of the machines malfunction, break, or fail to operate properly.

10.6 Qualifications and Experience:

10.6.1 Calibration services must be provided from a calibration laboratory accredited under the National Voluntary Laboratory Accreditation Program (NVLAP) administered by the National Institute of Standards and Technology (NIST). The contractor must present their Lab Code number or their Calibration Laboratory Certificate of Accreditation during the technical review as proof of this qualification.

10.6.2 Contract personnel providing calibration, preventive maintenance, and repair services must be familiar with MTS and Instron brand mechanical test machines with at least 3 years prior experience providing these services.

11.0 Deliverables:

A calibration certificate for each calibrated piece of equipment is required. The calibration certificates must be provided on site at the time the calibration services are performed. Hard copy or electronic copies will be accepted. A copy must also be given to the COR within 5 days after the services are performed.

12.0 Government Furnished Material:

The government will provide access to the equipment to be serviced as required for this task. The government will also provide electric power for calibration and maintenance equipment needed to complete the tasks in this PWS.

13.0 Contractor Furnished Material:

The contractor is responsible for furnishing all equipment necessary to calibrate all equipment listed in Appendix A of this PWS that is not listed in section 12 of this PWS.

14.0 Contractor Manpower Reporting Application (CMRA):

The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this effort via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: www.ecmra.mil and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will before the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Appendix A - Equipment List and Services to be Performed

QTY

Extensometers